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Cultural Analytics Talk and Discussion series: Kyle Booten - April 10, 2026 #118

@lillihart

Description

@lillihart

Speaker Information

  • Speaker Name and Email: Kyle Booten kbooten@gmail.com
  • Event Date: April 10, 2026
  • Event Time:

The Cultural Analytics Group, led by TT, invites guests to campus to lead a talk at the I School and a discussion at AI Futures Lab. Following is a list of standard tasks that should be edited to reflect the needs of the specific event/invited guest.

Reservations

  • Reserve Room 210, South Hall
  • Request lunch order for South Hall
  • Reserve Seminar Room at AI Futures Lab
  • Reserve room for guest speaker at Hotel Shattuck

Invitations

  • Draft formal invitation
  • Create PDF version of the invitation
  • Share email draft & PDF with Tim for review
  • Send formal invitation (with PDF attached) to speaker
  • Send travel email (Choose one: “air travel - hotel” OR “local travel - hotel”)
  • Complete speaker vendor registration (Must be done before travel)
  • Send “Speaker Release Request” (Once title/abstract are received)

Coordination

  • Get speaker details and expense list from TT, and add the expenses that will be covered to this issue
    • standard: Lodging (Hotel Shattuck, 2 nts), Airfare, Ground Transportation, No meal reimbursements (lunch and dinner typically provided)
  • Make a copy of the Application Form and update for this event
  • Send title/abstract to Jonathan (Web) to add Zoom to the event
  • Send copy of the Application Form to Jonathan (Web)
  • File signed speaker request on Drive
  • Send copy of signed request to Jonathan (Web)
  • Send registration update to [Admin Name TBD] (Determine if >40 lunches needed)

Promotion

  • Request images from Emily (Social Media); Cc Caitlin (Comms)
  • Send event announcements (Talk and Discussion)
  • Add event to the newsletter
  • Invite Tim’s identified list to the discussion (No application required)
  • Add invited guests to bCal

Registrations

  • Get registration list from Jonathan (Web) (1 week before event)
  • Update tracking spreadsheet with registration list
  • Check Application Form responses (1 week before event)
  • Ask Kirstie to review borderline applications
  • Send acceptance emails to applicants
  • Add accepted applicants to bCal

Day of Event

  • Purchase food for AI Futures Lab discussion
  • Set up food
  • Lobby duty: Let people in 15 mins prior to start
  • Set out name tags and crowd release sign
  • Take photos
  • Clean up after the discussion event

Post-Event

  • Send speaker “Post Event - Payment” thank you and instructions
  • Upload photos to Drive
  • Write blog post
  • Send blog post to speaker for review
  • Reminder: Send reimbursement reminder 28 days after trip concludes

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