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[UNDER CONSTRUCTION]

Metadata Element List

Finding Aid Level

• Finding Aid Identifier
• Title of Finding Aid
• Creator of Finding Aid
• Publisher of Finding Aid
• Publication Date of Finding Aid
• Creation Date of Finding Aid

Collection Level

• Acquisition Number
• Title of Collection
• Creator of Collection
• Language of Collection
• Extent of Collection
• Temporal Coverage of Collection
• Scope and Content of Collection
• Biography or History
• Abstract
• Collection Subject Headings
• Related Material
• Repository
• Conditions Governing Use
• Preferred Citation

Item Level

• Identifier
• Title
• Creator
• Contributor
• Creation Date
• Sort Date
• Display Date
• Language
• Type of Resource
• Genre
• Subject
• Temporal Coverage
• Geographic Coverage
• Abstract
• Collection Title
• Series
• Container
• Depositor
• Owner

 

Metadata Element Descriptions

Note: The elements appear in the order in which they would appear in the record.

Finding Aid Level

FINDING AID IDENTIFIER

CSV Element	finding_aid_identifier
Description	A unique identifier that serves as an unambiguous reference to the finding aid.
Required	Yes
Repeatable	No
EAD Element	ead:eadheader/ead:eadid
Dublin Core Mapping	dc.identifier
Vocabulary/Encoding Scheme(s)	Must be a unique string in the digital repository system.
Notes	Alpha-numeric or numeric string, with or without special characters like periods (.) or dashes (-).
Example(s)	US-PPiU-ais200711

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TITLE OF FINDING AID

CSV Element	finding_aid_title
Description	The official name given to the finding aid.
Required	Yes
Repeatable	No
EAD Element	ead:eadheader/ead:filedesc/ead:titlestmt/ead:titleproper/ead:author
Dublin Core Mapping	dc.identifier
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	Guide to the American Left Ephemera Collection, 1875-2015

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CREATOR OF FINDING AID

CSV Element	finding_aid_creator
Description	An entity primarily responsible for making the content of the finding aid.
Required	Yes
Repeatable	Yes
EAD Element	ead:eadheader/ead:filedesc/ead:titlestmt/ead:titleproper/ead:author
Dublin Core Mapping	dc.creator
Vocabulary/Encoding Scheme(s)	Library of Congress Name Authority File (LCNAF), if possible
Notes	If LCNAF term does not exist, uses a similar syntax (Last Name, First Name, YYYY-YYYY).
Example(s)	Finding aid prepared by Lindsay Bedford and Patrick Trembeth with assistance provided by Dr. Richard Oestreicher.

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PUBLISHER OF FINDING AID

CSV Element	finding_aid_publisher
Description	The institution or agency responsible for distribution of the finding aid.
Required	Yes
Repeatable	No
EAD Element	ead:eadheader/ead:filedesc/ead:publicationstmt/ead:publisher
Dublin Core Mapping	dc.publisher
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	ULS Archives & Special Collections

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PUBLICATION DATE OF FINDING AID

CSV Element	finding_aid_publication_date
Description	A date
Required	Yes
Repeatable	No
EAD Element	ead:eadheader/ead:filedesc/ead:publicationstmt/ead:date
Dublin Core Mapping	dc.date
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes	[Notes Here]
Example(s)	July 2012

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CREATION DATE OF FINDING AID

CSV Element	finding_aid_creation_date
Description	[Description Here]
Required	Yes
Repeatable	No
EAD Element	ead:profiledesc/ead:creation/ead:date
Dublin Core Mapping	dc.date
Vocabulary/Encoding Scheme(s)	ISO 8601
Notes	Complete date plus hours, minutes, and time zone: YYYY-MM-DDThh:mm-TZD
Example(s)	2017-08-29T07:46-0400

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Collection Level

ACQUISITION NUMBER

CSV Element	acquisition_number
Description	A name given to the resource.
Required	Yes
Repeatable	No
EAD Element	ead:archdesc[@level="collection"]/ead:did/ead:unitid
Dublin Core Mapping	dc.identifier
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes	Alpha-numeric or numeric string, with or without special characters like periods (.)
Example(s)	AIS.2007.11

Jump to Collection Level

TITLE OF COLLECTION

CSV Element	collection_title
Description	A name given to the resource.
Required	Yes
Repeatable	No
EAD Element	ead:archdesc[@level="collection"]/ead:did/ead:unittitle
Dublin Core Mapping	dc.title
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	American Left Ephemera Collection

Jump to Collection Level

CREATOR OF COLLECTION

CSV Element	collection_creator
Description	[Description Here]
Required	Yes
Repeatable	No
EAD Element	ead:
Dublin Core Mapping	dc.creator
Vocabulary/Encoding Scheme(s)	Library of Congress Name Authority File (LCNAF), if possible. Free text. No limitations.
Notes	If LCNAF term does not exist, use a similar syntax (Last Name, First Name, YYYY-YYYY).
Example(s)	Oestreicher, Richard Jules, 1947-

Jump to Collection Level

LANGUAGE OF COLLECTION

CSV Element	collection_language
Description	[Description Here]
Required	Yes
Repeatable	Yes
EAD Element	ead:archdesc[@level="collection"]/ead:did/ead:langmaterial/language[@langcode]
Dublin Core Mapping	dc.language
Vocabulary/Encoding Scheme(s)	ISO 639-2b
Notes
Example(s)	eng

Jump to Collection Level

EXTENT OF COLLECTION

CSV Element	collection_extent
Description	[Description Here]
Required	Yes
Repeatable	Yes
EAD Element	ead:archdesc[@level="collection"]/ead:did/ead:physdesc/ead:extent
Dublin Core Mapping	dc.extent
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	22.75 linear feet (37 boxes)

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TEMPORAL COVERAGE OF COLLECTION

CSV Element	collection_temporal_coverage
Description	[Description Here]
Required	Yes
Repeatable	Yes
EAD Element	ead:archdesc[@level="collection"]/ead:did/ead:unitdate
Dublin Core Mapping	dc.coverage
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	1875-2015

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SCOPE AND CONTENT OF COLLECTION

CSV Element	collection_scope_and_content
Description	[Description Here]
Required	No
Repeatable	Yes
EAD Element	ead:archdesc[@level="collection"]/ead:scopecontent/p
Dublin Core Mapping	dc.description
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	The collection includes items from the 1870s to the present including periodicals, photographs, letters, pamphlets, books, posters, flyers, labels, pins and other objects, but it emphasizes ephemeral items (e.g., items made for one time or brief usage and then likely to be discarded). While the majority of these items were produced by the Socialist Party USA (SPUSA), Communist Party USA (CPUSA), Students for a Democratic Society (SDS), or organizations linked to them, the collection also includes material from a wide variety of other organizations and movements as well as from unaffiliated activists and radical intellectuals. Dr. Richard Oestreicher wrote all of the scope and content notes within the collection as well as writing the History section.

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BIOGRAPHY OR HISTORY

CSV Element	biography_or_history
Description	[Description Here]
Required	No
Repeatable	Yes
EAD Element	ead:archdesc[@level="collection"]/ead:bioghist/p
Dublin Core Mapping	dc.description
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	Left and Right as political designations date to the French Revolution when the Jacobins sat on the left in the National Assembly and the Girondins on the right. The Left has come to mean movements, organizations, and intellectual or cultural tendencies that emphasize an egalitarian ethos, a utopian vision of social reconstruction, and a commitment to agitation and action to advance that ethos and vision.

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COLLECTION SUBJECT HEADINGS

CSV Element	subject_headings
Description	[Description Here]
Required	No
Repeatable	Yes
EAD Element	ead:archdesc[@level="collection"]/ead:controlaccess
Dublin Core Mapping	dc.subject
Vocabulary/Encoding Scheme(s)	Library of Congress Name Authority File (LCNAF) Art & Architecture Thesaurus (AAT) Faceted Application of Subject Terminology (FAST) Children's Subject Headings (CSH) Library of Congress Subject Headings Supplemental Vocabularies: Children’s Headings (LCSHAC) Medical Subject Headings (MeSH) National Agricultural Library Répertoire de vedettes-matière (RVM) ISO 8601 — Date and Time Format MARC Code List for Geographic Areas MARC Code List for Countries ISO 3166 — Country Codes
Notes
Example(s)	Communist Party of the United States of America. -- History -- Sources Buttons (Information artifacts) Christian socialism -- United States -- History -- Sources Pamphlets Politics Vietnam War, 1961-1975

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RELATED MATERIAL

CSV Element	related_material
Description	[Description Here]
Required	No
Repeatable	Yes
EAD Element	ead:archdesc[@level="collection"]/ead:relatedmaterial
Dublin Core Mapping	dc.relation
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes	Preferred Citation for related collection, including collection title, date range for collection, Acquition Number, Repository, and Depositor.
Example(s)	A.E. Forbes Communist Collection, 1921-1972, AIS.2000.07, Archives & Special Collections, University of Pittsburgh Library System

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REPOSITORY

CSV Element	repository
Description	[Description Here]
Required	Yes
Repeatable	No
EAD Element	ead:archdesc[@level="collection"]/ead:did/ead:repository
Dublin Core Mapping
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	ULS Archives & Special Collections

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CONDITIONS GOVERNING USE

CSV Element	conditions_governing_use
Description	[Description Here]
Required	Yes
Repeatable	No
EAD Element	ead:archdesc[@level="collection"]/ead:userestrict/p
Dublin Core Mapping	dc.rights
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	The University of Pittsburgh holds the property rights to the material in this collection, but the copyright may still be held by the original creator/author. Researchers are therefore advised to follow the regulations set forth in the U.S. Copyright Code when publishing, quoting, or reproducing material from this collection without the consent of the creator/author or that go beyond what is allowed by fair use.

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PREFERRED CITATION

CSV Element	preferred_citation
Description	[Description Here]
Required	Yes
Repeatable	No
EAD Element	ead:archdesc[@level="collection"]/ead:prefercite/p
Dublin Core Mapping
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes	Typically includes Title of Collection, Temporal Coverage, Repository, and Depositor.
Example(s)	American Left Ephemera Collection, 1875-2015, AIS.2007.11, Archives & Special Collections, University of Pittsburgh Library System

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Item Level

IDENTIFIER

CSV Element	identifier
Description	[Description Here]
Required	Yes
Repeatable	No
MODS Element(s)	mods:identifier[@type="pitt"]
Dublin Core Mapping	dc.identifier
Vocabulary/Encoding Scheme(s)	Must be a unique string in the digital repository system.
Notes	Alpha-numeric or numeric string, with or without special characters like periods (.) or dashes (-)
Example(s)	List Item

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CREATOR

CSV Element	creator
Description	[Description Here]
Required	No
Repeatable	Yes
MODS Element(s)	mods:name/mods:namePart with mods:role/mods:roleTerm="creator"
Dublin Core Mapping	dc.creator
Vocabulary/Encoding Scheme(s)	Library of Congress Name Authority File (LCNAF), if possible MARC Relators
Notes	If LCNAF term does not exist, use a similar syntax (Last Name, First Name, YYYY-YYYY).
Example(s)	Stockton, Frank R., 1834-1902

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CONTRIBUTOR

CSV Element	contributor
Description	Contributor is the person or corporate entity that contributed in the creation and distribution of the resource.
Required	No
Repeatable	Yes
MODS Element(s)	mods:
Dublin Core Mapping	dc.contributor
Vocabulary/Encoding Scheme(s)	Library of Congress Name Authority File (LCNAF), if possible MARC Relators
Notes
Example(s)	Abbot Renaud de Semur

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CREATION DATE

CSV Element	creation_date
Description	[Description Here]
Required	No
Repeatable	No
MODS Element(s)	mods:originInfo/mods:dateCreated
Dublin Core Mapping	dc.date
Vocabulary/Encoding Scheme(s)	MARC 21 Format for Bibliographic Data — 260 - Publication, Distribution, etc.
Notes
Example(s)	1872 1972-2010 1940/1950 184u/uuuu 1962-01-29

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SORT DATE

CSV Element	sort_date
Description	[Description Here]
Required	No
Repeatable	No
MODS Element(s)	mods:originInfo/mods:dateOther[@type="sort"]
Dublin Core Mapping	dc.date
Vocabulary/Encoding Scheme(s)	ISO 8601
Notes	Complete date plus hours and minutes: YYYY-MM-DDThh:mm:ss
Example(s)	1872-01-01T00:00:00

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DISPLAY DATE

CSV Element	display_date
Description	[Description Here]
Required	No
Repeatable	No
MODS Element(s)	mods:originInfo/mods:dateOther[@type="display"]
Dublin Core Mapping	dc.date
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	November 23, 2004 1977 ca. 1950-1960 Undated Post-marked October 31, 1888 Likely during 80's [189?] February 9

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LANGUAGE

CSV Element	language
Description	[Description Here]
Required	Yes
Repeatable	Yes
MODS Element(s)	mods:language/mods:languageTerm
Dublin Core Mapping	dc.language
Vocabulary/Encoding Scheme(s)	MARC Code List for Language
Notes
Example(s)	eng

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TYPE OF RESOURCE

CSV Element	type_of_resource
Description	[Description Here]
Required	Yes
Repeatable	No
MODS Element(s)	mods:typeOfResource
Dublin Core Mapping	dc.type
Vocabulary/Encoding Scheme(s)	MARC 21 Format for Bibliographic Data — Leader Restricted scheme data values for typeOfResource element: text, cartographic, notated music, sound recording, sound recording - nonmusical, sound recording - musical, still image, moving image, kit three dimensional object, software, multimedia, mixed material
Notes
Example(s)	text

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GENRE

CSV Element	genre
Description	[Description Here]
Required	No
Repeatable	Yes
MODS Element(s)	mods:genre mods:subject/mods:genre
Dublin Core Mapping	dc.type
Vocabulary/Encoding Scheme(s)	MARC Genre Term List Art & Architecture Thesaurus (AAT) Faceted Application of Subject Terminology (FAST) MARC Form of Musical Composition Code List Library of Congress Genre/Form Terms RBMS Controlled Vocabularies: Genre Terms Thesaurus for graphic materialsTGM II, Genre and physical characteristic terms RBMS Controlled Vocabularies: Provenance Evidence Terms Guidelines on Subject Access to Individual Works of Fiction, Drama, Etc., 2nd edition Term and Code List for RDA Content Types Form terms for archival and manuscripts control
Notes
Example(s)	text novel Embossed cloth binding (Binding)-1851 Fiction. archival document

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SUBJECT

CSV Element	subject
Description	[Description Here]
Required	No
Repeatable	Yes
MODS Element(s)	mods:subject/mods:topic mods:subject/mods:name titleInfo mods:subject/mods:occupation mods:subject/mods:
Dublin Core Mapping	dc.subject
Vocabulary/Encoding Scheme(s)	Library of Congress Name Authority File (LCNAF) Faceted Application of Subject Terminology (FAST) Children's Subject Headings (CSH) Library of Congress Subject Headings Supplemental Vocabularies: Children’s Headings (LCSHAC) Medical Subject Headings (MeSH) National Agricultural Library Répertoire de vedettes-matière (RVM)
Notes
Example(s)	Advertising Pittsburgh

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TEMPORAL COVERAGE

CSV Element	temporal_coverage
Description	[Description Here]
Required	No
Repeatable	Yes
MODS Element(s)	mods:subject/mods:temporal
Dublin Core Mapping	dc.coverage
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	List Item

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GEOGRAPHIC COVERAGE

CSV Element	geographic_coverage
Description	[Description Here]
Required	No
Repeatable	Yes
MODS Element(s)	mods:subject/mods:geographic mods:subject/mods:geographicCode mods:subject/mods:hierarchicalGeographic mods:subject/mods:cartographics mods:subject/mods:geographicCoordinates
Dublin Core Mapping	dc.coverage
Vocabulary/Encoding Scheme(s)	MARC Code List for Geographic Areas MARC Code List for Countries MARC Code List for Countries Free text. No limitations.
Notes
Example(s)	Downtown n------< North America

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ABSTRACT

CSV Element	abstract
Description	[Description Here]
Required	No
Repeatable	Yes
MODS Element(s)	mods:abstract
Dublin Core Mapping	dc.description
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	Tom and Mary delight in their baby brother Charlie, while Tom befriends a boy from Georgia. 92 verso

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COLLECTION TITLE

CSV Element	collection_title
Description	[Description Here]
Required	No
Repeatable	No
MODS Element(s)	mods:relatedItem/mods:titleInfo/mods:title
Dublin Core Mapping	dc.relation
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	Arlen Specter Senatorial Papers, Group 6. Public Relations and Media Files

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SERIES

CSV Element	series
Description	[Description Here]
Required	No
Repeatable	No
MODS Element(s)	mods:note[@type="series"] mods:note[@type="subseries"]
Dublin Core Mapping	dc.relation
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes	Multiple values are separated by a semicolon (;), from broadest to narrowest series level.
Example(s)	IV. Press Office, 1981-2005; 1. Press Releases 1981-2005

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CONTAINER

CSV Element	container
Description	[Description Here]
Required	No
Repeatable	No
MODS Element(s)	mods:relatedItem[@type="host"]/mods:note[@type="container"]
Dublin Core Mapping
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes	Value may include one or more of the following: box, folder, shelf, drawer, reel, etc.
Example(s)	Box 14, Folder 32 Microfilm-cabinet Drawer 2 3, Reel 1 Reel 8

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Owner

CSV Element	owner
Description	[Description Here]
Required	No
Repeatable	No
MODS Element(s)	mods:relatedItem[@type="host"]/mods:note[@type="ownership"]
Dublin Core Mapping
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	ULS Archives & Special Collections

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DEPOSITOR

CSV Element	depositor
Description	[Description Here]
Required	No
Repeatable	No
MODS Element(s)	mods:name/mods:namePart with mods:role/mods:roleTerm="depositor"
Dublin Core Mapping
Vocabulary/Encoding Scheme(s)	Free text. No limitations.
Notes
Example(s)	University of Pittsburgh African American Chamber of Commerce of Western Pennsylvania Rodef Shalom Congregation

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