storage.html

<!DOCTYPE html>

<html>

<head>

<meta charset="utf-8" />
<meta name="generator" content="pandoc" />
<meta http-equiv="X-UA-Compatible" content="IE=EDGE" />


<title>Data Storage and Security Checklist</title>

<script src="site_libs/header-attrs-2.16/header-attrs.js"></script>
<script src="site_libs/jquery-3.6.0/jquery-3.6.0.min.js"></script>
<meta name="viewport" content="width=device-width, initial-scale=1" />
<link href="site_libs/bootstrap-3.3.5/css/flatly.min.css" rel="stylesheet" />
<script src="site_libs/bootstrap-3.3.5/js/bootstrap.min.js"></script>
<script src="site_libs/bootstrap-3.3.5/shim/html5shiv.min.js"></script>
<script src="site_libs/bootstrap-3.3.5/shim/respond.min.js"></script>
<style>h1 {font-size: 34px;}
       h1.title {font-size: 38px;}
       h2 {font-size: 30px;}
       h3 {font-size: 24px;}
       h4 {font-size: 18px;}
       h5 {font-size: 16px;}
       h6 {font-size: 12px;}
       code {color: inherit; background-color: rgba(0, 0, 0, 0.04);}
       pre:not([class]) { background-color: white }</style>
<script src="site_libs/jqueryui-1.11.4/jquery-ui.min.js"></script>
<link href="site_libs/tocify-1.9.1/jquery.tocify.css" rel="stylesheet" />
<script src="site_libs/tocify-1.9.1/jquery.tocify.js"></script>
<script src="site_libs/navigation-1.1/tabsets.js"></script>
<link href="site_libs/highlightjs-9.12.0/default.css" rel="stylesheet" />
<script src="site_libs/highlightjs-9.12.0/highlight.js"></script>
<script defer data-domain="cghlewis.github.io/mpsi-data-training" src="https://plausible.io/js/plausible.js"></script>
  

<style type="text/css">
  code{white-space: pre-wrap;}
  span.smallcaps{font-variant: small-caps;}
  span.underline{text-decoration: underline;}
  div.column{display: inline-block; vertical-align: top; width: 50%;}
  div.hanging-indent{margin-left: 1.5em; text-indent: -1.5em;}
  ul.task-list{list-style: none;}
    </style>

<style type="text/css">code{white-space: pre;}</style>
<script type="text/javascript">
if (window.hljs) {
  hljs.configure({languages: []});
  hljs.initHighlightingOnLoad();
  if (document.readyState && document.readyState === "complete") {
    window.setTimeout(function() { hljs.initHighlighting(); }, 0);
  }
}
</script>


<style type = "text/css">
.main-container {
  max-width: 940px;
  margin-left: auto;
  margin-right: auto;
}
img {
  max-width:100%;
}
.tabbed-pane {
  padding-top: 12px;
}
.html-widget {
  margin-bottom: 20px;
}
button.code-folding-btn:focus {
  outline: none;
}
summary {
  display: list-item;
}
details > summary > p:only-child {
  display: inline;
}
pre code {
  padding: 0;
}
</style>


<style type="text/css">
.dropdown-submenu {
  position: relative;
}
.dropdown-submenu>.dropdown-menu {
  top: 0;
  left: 100%;
  margin-top: -6px;
  margin-left: -1px;
  border-radius: 0 6px 6px 6px;
}
.dropdown-submenu:hover>.dropdown-menu {
  display: block;
}
.dropdown-submenu>a:after {
  display: block;
  content: " ";
  float: right;
  width: 0;
  height: 0;
  border-color: transparent;
  border-style: solid;
  border-width: 5px 0 5px 5px;
  border-left-color: #cccccc;
  margin-top: 5px;
  margin-right: -10px;
}
.dropdown-submenu:hover>a:after {
  border-left-color: #adb5bd;
}
.dropdown-submenu.pull-left {
  float: none;
}
.dropdown-submenu.pull-left>.dropdown-menu {
  left: -100%;
  margin-left: 10px;
  border-radius: 6px 0 6px 6px;
}
</style>

<script type="text/javascript">
// manage active state of menu based on current page
$(document).ready(function () {
  // active menu anchor
  href = window.location.pathname
  href = href.substr(href.lastIndexOf('/') + 1)
  if (href === "")
    href = "index.html";
  var menuAnchor = $('a[href="' + href + '"]');

  // mark the anchor link active (and if it's in a dropdown, also mark that active)
  var dropdown = menuAnchor.closest('li.dropdown');
  if (window.bootstrap) { // Bootstrap 4+
    menuAnchor.addClass('active');
    dropdown.find('> .dropdown-toggle').addClass('active');
  } else { // Bootstrap 3
    menuAnchor.parent().addClass('active');
    dropdown.addClass('active');
  }

  // Navbar adjustments
  var navHeight = $(".navbar").first().height() + 15;
  var style = document.createElement('style');
  var pt = "padding-top: " + navHeight + "px; ";
  var mt = "margin-top: -" + navHeight + "px; ";
  var css = "";
  // offset scroll position for anchor links (for fixed navbar)
  for (var i = 1; i <= 6; i++) {
    css += ".section h" + i + "{ " + pt + mt + "}\n";
  }
  style.innerHTML = "body {" + pt + "padding-bottom: 40px; }\n" + css;
  document.head.appendChild(style);
});
</script>

<!-- tabsets -->

<style type="text/css">
.tabset-dropdown > .nav-tabs {
  display: inline-table;
  max-height: 500px;
  min-height: 44px;
  overflow-y: auto;
  border: 1px solid #ddd;
  border-radius: 4px;
}

.tabset-dropdown > .nav-tabs > li.active:before {
  content: "";
  font-family: 'Glyphicons Halflings';
  display: inline-block;
  padding: 10px;
  border-right: 1px solid #ddd;
}

.tabset-dropdown > .nav-tabs.nav-tabs-open > li.active:before {
  content: "&#xe258;";
  border: none;
}

.tabset-dropdown > .nav-tabs.nav-tabs-open:before {
  content: "";
  font-family: 'Glyphicons Halflings';
  display: inline-block;
  padding: 10px;
  border-right: 1px solid #ddd;
}

.tabset-dropdown > .nav-tabs > li.active {
  display: block;
}

.tabset-dropdown > .nav-tabs > li > a,
.tabset-dropdown > .nav-tabs > li > a:focus,
.tabset-dropdown > .nav-tabs > li > a:hover {
  border: none;
  display: inline-block;
  border-radius: 4px;
  background-color: transparent;
}

.tabset-dropdown > .nav-tabs.nav-tabs-open > li {
  display: block;
  float: none;
}

.tabset-dropdown > .nav-tabs > li {
  display: none;
}
</style>

<!-- code folding -->


<style type="text/css">

#TOC {
  margin: 25px 0px 20px 0px;
}
@media (max-width: 768px) {
#TOC {
  position: relative;
  width: 100%;
}
}

@media print {
.toc-content {
  /* see https://github.com/w3c/csswg-drafts/issues/4434 */
  float: right;
}
}

.toc-content {
  padding-left: 30px;
  padding-right: 40px;
}

div.main-container {
  max-width: 1200px;
}

div.tocify {
  width: 20%;
  max-width: 260px;
  max-height: 85%;
}

@media (min-width: 768px) and (max-width: 991px) {
  div.tocify {
    width: 25%;
  }
}

@media (max-width: 767px) {
  div.tocify {
    width: 100%;
    max-width: none;
  }
}

.tocify ul, .tocify li {
  line-height: 20px;
}

.tocify-subheader .tocify-item {
  font-size: 0.90em;
}

.tocify .list-group-item {
  border-radius: 0px;
}


</style>


</head>

<body>


<div class="container-fluid main-container">


<!-- setup 3col/9col grid for toc_float and main content  -->
<div class="row">
<div class="col-xs-12 col-sm-4 col-md-3">
<div id="TOC" class="tocify">
</div>
</div>

<div class="toc-content col-xs-12 col-sm-8 col-md-9">


<div class="navbar navbar-default  navbar-fixed-top" role="navigation">
  <div class="container">
    <div class="navbar-header">
      <button type="button" class="navbar-toggle collapsed" data-toggle="collapse" data-bs-toggle="collapse" data-target="#navbar" data-bs-target="#navbar">
        <span class="icon-bar"></span>
        <span class="icon-bar"></span>
        <span class="icon-bar"></span>
      </button>
      <a class="navbar-brand" href="index.html"></a>
    </div>
    <div id="navbar" class="navbar-collapse collapse">
      <ul class="nav navbar-nav">
        <li>
  <a href="index.html">About</a>
</li>
<li>
  <a href="training_00.html">Data Management</a>
</li>
<li>
  <a href="training_0.html">Project Management</a>
</li>
<li>
  <a href="training_1.html">Module 1</a>
</li>
<li>
  <a href="training_2.html">Module 2</a>
</li>
<li>
  <a href="training_3.html">Module 3</a>
</li>
<li>
  <a href="training_4.html">Module 4</a>
</li>
<li>
  <a href="training_5.html">Module 5</a>
</li>
<li>
  <a href="training_6.html">Module 6</a>
</li>
      </ul>
      <ul class="nav navbar-nav navbar-right">
        
      </ul>
    </div><!--/.nav-collapse -->
  </div><!--/.container -->
</div><!--/.navbar -->

<div id="header">


<h1 class="title toc-ignore">Data Storage and Security Checklist</h1>

</div>


<p><br></p>
<div id="storage" class="section level3">
<h3>Storage</h3>
<p>🔲 What data do we need to store during our active project?</p>
<ul>
<li>Physical, Electronic</li>
</ul>
<p>🔲 What is the expected size of the data we need to store? How much
storage do we need?</p>
<ul>
<li>Electronic
<ul>
<li>How many participants?</li>
<li>File size</li>
</ul></li>
<li>Paper
<ul>
<li>Number of physical papers/books/etc.?</li>
</ul></li>
</ul>
<p>🔲 What are our requirements? How do we stay compliant?</p>
<ul>
<li>IRB requirements</li>
<li>Institutional data policies</li>
<li>Funder DMP</li>
<li>Organizational IT Department policies</li>
<li>FERPA, HIPAA</li>
<li>Confidentiality</li>
<li>What are our data classification levels (DCL)</li>
</ul>
<p>🔲 What are our secure storage solutions?</p>
<ul>
<li>Electronic (consider hardware and software)</li>
<li>Physical</li>
</ul>
<p>🔲 Are there any costs associated with our storage solutions?</p>
<p>🔲 How will our storage be structured?</p>
<ul>
<li>Electronic
<ul>
<li>Do we have a file structure laid out in a Style Guide?</li>
<li>Do we have file naming conventions laid out in a Style Guide?</li>
</ul></li>
<li>Physical
<ul>
<li>How will physical data be organized?</li>
</ul></li>
<li>Who will build these structures?</li>
</ul>
<p>🔲 Who will have access to what? How are permissions set?</p>
<p>🔲 How will data be backed up?</p>
<ul>
<li>What tools will be used?</li>
<li>How often will backups occur?</li>
<li>Who oversees the backups?</li>
</ul>
<p>🔲 How will we document data storage and security rules?</p>
<p>🔲 How will staff be trained on data storage and security rules?</p>
<ul>
<li>Who trains staff?</li>
<li>What is the frequency of training?</li>
</ul>
<p>🔲 Will there be a data use/access agreement for staff?</p>
<ul>
<li>Who will draft the agreement?<br />
</li>
<li>How will agreements be collected?<br />
</li>
<li>What will the oversight of this look like?</li>
</ul>
<p>🔲 Who will monitor data storage and security?</p>
<ul>
<li>Data is being stored securely</li>
<li>Update permissions as needed (ex: when staff leave access is
removed)</li>
<li>Monitor training compliance</li>
</ul>
<p><br></p>
</div>
<div id="transfer" class="section level3">
<h3>Transfer</h3>
<p>🔲 If we need to transfer data, how can we do so securely?</p>
<ul>
<li>How will paper data in the field be returned to the office in a way
that protects confidentiality?</li>
<li>How will paper data in the field be protected so that data is not
lost?</li>
</ul>
<p>🔲 How are team members allowed to share data?</p>
<ul>
<li>How will electronic data be securely shared with partners at other
sites?
<ul>
<li>This could be sharing study data with project partners at other
universities or sharing rosters with school sites. How should they plan
to share study information securely that doesn’t comprise participant
confidentiality.</li>
</ul></li>
</ul>
<p><br></p>
</div>
<div id="internal-data-use" class="section level3">
<h3>Internal Data Use</h3>
<p>🔲 How can data be used internally?</p>
<ul>
<li>How can team members access data for analysis?</li>
<li>What data are team members allowed to use for analysis?</li>
<li>Who oversees this process (of team members using study data)</li>
</ul>
</div>
<div id="retention" class="section level3">
<h3>Retention</h3>
<p>🔲 How long will I retain my raw data?</p>
<ul>
<li>What is required to be compliant?</li>
</ul>
<p>🔲 How will we dispose of data when we need to?</p>
<ul>
<li>Electronic</li>
<li>Physical</li>
</ul>
</div>


</div>
</div>

</div>

<script>

// add bootstrap table styles to pandoc tables
function bootstrapStylePandocTables() {
  $('tr.odd').parent('tbody').parent('table').addClass('table table-condensed');
}
$(document).ready(function () {
  bootstrapStylePandocTables();
});


</script>

<!-- tabsets -->

<script>
$(document).ready(function () {
  window.buildTabsets("TOC");
});

$(document).ready(function () {
  $('.tabset-dropdown > .nav-tabs > li').click(function () {
    $(this).parent().toggleClass('nav-tabs-open');
  });
});
</script>

<!-- code folding -->

<script>
$(document).ready(function ()  {

    // temporarily add toc-ignore selector to headers for the consistency with Pandoc
    $('.unlisted.unnumbered').addClass('toc-ignore')

    // move toc-ignore selectors from section div to header
    $('div.section.toc-ignore')
        .removeClass('toc-ignore')
        .children('h1,h2,h3,h4,h5').addClass('toc-ignore');

    // establish options
    var options = {
      selectors: "h1,h2,h3",
      theme: "bootstrap3",
      context: '.toc-content',
      hashGenerator: function (text) {
        return text.replace(/[.\\/?&!#<>]/g, '').replace(/\s/g, '_');
      },
      ignoreSelector: ".toc-ignore",
      scrollTo: 0
    };
    options.showAndHide = true;
    options.smoothScroll = true;

    // tocify
    var toc = $("#TOC").tocify(options).data("toc-tocify");
});
</script>

<!-- dynamically load mathjax for compatibility with self-contained -->
<script>
  (function () {
    var script = document.createElement("script");
    script.type = "text/javascript";
    script.src  = "https://mathjax.rstudio.com/latest/MathJax.js?config=TeX-AMS-MML_HTMLorMML";
    document.getElementsByTagName("head")[0].appendChild(script);
  })();
</script>

</body>
</html>