From cbedd3814dc4c4f122fb40788c17fd67c73c20c1 Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Thu, 6 Mar 2025 07:47:16 +0530 Subject: [PATCH 01/15] Created initial content for finaid page --- src/content/pages/finaid.mdx | 244 +++++++++++++++++++++++++++++++++++ 1 file changed, 244 insertions(+) create mode 100644 src/content/pages/finaid.mdx diff --git a/src/content/pages/finaid.mdx b/src/content/pages/finaid.mdx new file mode 100644 index 000000000..0dd98b429 --- /dev/null +++ b/src/content/pages/finaid.mdx @@ -0,0 +1,244 @@ +--- +title: Financial Aid +subtitle: + As part of our commitment to the Python community, we offer special grants for + people in need of financial aid to attend EuroPython. You’ll find all the + information you need to apply for such a grant in this page. +--- + +# Financial Aid + +As part of our commitment to the Python community, we are pleased to announce +that we offer special grants for people in need of financial aid to attend +EuroPython. + +You’ll find all the information you need to apply for such a grant below. + +--- + +## Financial Aid Sponsors + +
+ + Logo of the EuroPython Society + +
+ +The EuroPython Society is sponsoring the Financial Aid Programme with €25,000 this year. + +If you want to support EuroPython and its efforts to make EuroPython accessible +to everyone, please consider sponsoring EuroPython by reaching out to +[sponsoring@europython.eu][email-sponsoring]. + +--- + +## Grant Types + +You can apply for three different types of grants: + + +1. **Free Ticket Voucher Grant:** Get a voucher for a free standard ticket for + the in-person conference. +2. **Travel/Accommodation Grant:** We will reimburse travel and/or accommodation + costs up to €400. +3. **Visa Application Fee Grant:** Get reimbursed for the costs of a short-stay + Schengen visa to the Czech Republic (up to €80). + + +## Grant Eligibility + +Our grants are open to everyone in need of financial support to participate in +EuroPython. We will look at the following criteria to help decide who qualifies +for a grant: + +1. **Contributors:** We want to support those who make the Python community + a positive, inclusive and welcoming space. We welcome grant applications + from folks who need financial support and who clearly put effort into + the community and EuroPython, including speakers, volunteers, community + organizers, and open-source contributors. +2. **Social & Economic factors:** Everyone should have a chance to attend + EuroPython, regardless of their social or economic situation. +3. **Diversity:** We want EuroPython to be the most diverse and inclusive event + possible, and we especially want to help those from under-represented groups + in tech feel welcomed, be present in and contribute to our community. + + +## How to apply + +You can apply for Financial Aid by filling out the +[application form][application-form]. + +The data we collect on this form will exclusively be used by our Financial Aid +team for the selection of grant recipients and the processing of financial +aid refunds. No data is passed on to third parties, except to our accountants +and the bank in order to process the refunds. We use Google Forms for the +processing and Google Drive for storing the relevant information. + +For more details on our privacy policies, please see our +[privacy policy][privacy-policy]. + + +## Timeline + +Grants will be awarded in two rounds. This makes it easier for us to reallocate +grants in case grant offers were rejected in the first round. Receiving a grant +early is also beneficial for people having to apply for a Schengen visa. + +If you’ve applied for the first round, you will automatically be considered +during the second round if you did not receive a grant during the first round. +You do not have to reapply separately for the second round. **In fact, if you +want to increase your chances of receiving a grant, it is recommended to apply +early.** + +**Note:** dates in the timeline follow the [Anywhere on Earth][AoE] convention. + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
7 March 2025Applications open
20 April 2025 + round one + Deadline for submitting first-round applications
7 May 2025 + round one + First round of grant notifications
11 May 2025 + round one + Deadline to accept a first-round grant
18 May 2025 + round two + Deadline for submitting second-round applications[^round-1-vs-round-2]
4 June 2025 + round two + Second round of grant notifications
11 June 2025 + round two + Deadline to accept a second-round grant
20 July 2025Deadline for submitting receipts/invoices
+ +[^round-1-vs-round-2]: If you've already applied for round 1, you don't have to +reapply for round 2. Your application will automatically be considered for round +2 if you did not receive a grant in round 1. + +--- + +## Grant Policies + +### Policies for all grants + +- Please note that all grants and grant offers are personal and + non-transferable. + +- You must accept a grant offer before the relevant acceptance deadline stated + in the timeline. The grant offer will expire otherwise. + +- The Financial Aid Team may also make grant offers outside the two main rounds + of selection. + + +### Free Ticket Voucher Grant + +- You will receive an **individual voucher code** for a free **regular** + conference ticket that gives you access to the three main conference days. + +- If you have already purchased a ticket prior to being granted a free Financial Aid ticket voucher, please request a refund for the paid ticket separately before using the voucher to claim your free ticket. The Financial Aid programme cannot reimburse you the cost of tickets you previously paid for directly. + +### Travel/Accommodation Grant & Visa Application Fee Grant + +If you received a travel/accommodation grant or a visa application fee grant, +you will be reimbursed **after the conference** via PayPal or bank transfer +(SEPA/Swift). We will only reimburse you after we've received your +receipt/invoices and a **photo of your conference badge**. + +In addition, please pay close attention to the following: + +- The total combined travel/accommodation grant cannot exceed €400, unless otherwise agreed. +- The Visa Application Fee Grant cannot exceed €80. +- Reimbursements will be made **after** the conference via PayPal or bank + transfer (SEPA and Swift). It’s not possible to be reimbursed before the + conference or by other means, such as cash. +- Note that we might experience difficulty transacting with certain countries + due to sanctions or international regulations. +- Reimbursements will only be made after we’ve received your + travel/accommodation receipts/invoices. The deadline to submit your + receipts/invoices is **20 July 2025** [Anywhere on Earth][AoE]. +- Please make sure that your receipts/invoices contain the information necessary + for us to validate them. At the very least, they should contain your name, the + date, the amount, and specify what the receipt/invoice is for. +- Reimbursements will only be made to individuals who actually attended the + conference. Please include a **photo of your conference badge** with your + receipts/invoices. +- Please consider the risk of travel restrictions: choose flexible booking + options that allow you to cancel in case you can’t actually make it to the + conference. +- If you’ve applied for a grant or accepted a grant, but cannot make it to the + conference, please contact us at [finaid@europython.eu][email-finaid] as soon as possible. This + allows us to reallocate your grant to someone else. + +--- + +## Additional question + +If you have any additional questions for the Financial Aid team, don't hesitate +to contact us via [finaid@europython.eu][email-finaid]. + +See you at EuroPython in Prague! + +--- + +[application-form]: https://forms.gle/xJ564JFBKLsGrtqz9 +[privacy-policy]: https://www.europython-society.org/privacy/ +[AoE]: https://en.wikipedia.org/wiki/Anywhere_on_Earth +[email-finaid]: mailto:finaid@europython.eu +[email-sponsoring]: mailto:sponsoring@europython.eu From 41177c46caaf5edab7c3dd3ff159f4c1b08b3e35 Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Thu, 6 Mar 2025 21:36:47 +0530 Subject: [PATCH 02/15] Update finaid.mdx --- src/content/pages/finaid.mdx | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/src/content/pages/finaid.mdx b/src/content/pages/finaid.mdx index 0dd98b429..320958aa3 100644 --- a/src/content/pages/finaid.mdx +++ b/src/content/pages/finaid.mdx @@ -24,7 +24,7 @@ You’ll find all the information you need to apply for such a grant below. -The EuroPython Society is sponsoring the Financial Aid Programme with €25,000 this year. +The EuroPython Society is sponsoring the Financial Aid Programme with €30,000 this year. If you want to support EuroPython and its efforts to make EuroPython accessible to everyone, please consider sponsoring EuroPython by reaching out to From 6a0ad468b949ec1e7d11886890ac63f3532b4af0 Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Thu, 6 Mar 2025 22:23:14 +0530 Subject: [PATCH 03/15] Update src/content/pages/finaid.mdx Co-authored-by: hypha --- src/content/pages/finaid.mdx | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/src/content/pages/finaid.mdx b/src/content/pages/finaid.mdx index 320958aa3..e1fd05674 100644 --- a/src/content/pages/finaid.mdx +++ b/src/content/pages/finaid.mdx @@ -28,7 +28,7 @@ The EuroPython Society is sponsoring the Financial Aid Programme with €30,000 If you want to support EuroPython and its efforts to make EuroPython accessible to everyone, please consider sponsoring EuroPython by reaching out to -[sponsoring@europython.eu][email-sponsoring]. +[sponsors@europython.eu][email-sponsoring]. --- From 4512199c48360629ed80346ac03d9ddc7cb20ee8 Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Thu, 6 Mar 2025 22:23:29 +0530 Subject: [PATCH 04/15] Update src/content/pages/finaid.mdx Co-authored-by: hypha --- src/content/pages/finaid.mdx | 4 +--- 1 file changed, 1 insertion(+), 3 deletions(-) diff --git a/src/content/pages/finaid.mdx b/src/content/pages/finaid.mdx index e1fd05674..240ef5361 100644 --- a/src/content/pages/finaid.mdx +++ b/src/content/pages/finaid.mdx @@ -58,9 +58,7 @@ for a grant: organizers, and open-source contributors. 2. **Social & Economic factors:** Everyone should have a chance to attend EuroPython, regardless of their social or economic situation. -3. **Diversity:** We want EuroPython to be the most diverse and inclusive event - possible, and we especially want to help those from under-represented groups - in tech feel welcomed, be present in and contribute to our community. +3. **Diversity:** We want EuroPython to be the most diverse and inclusive event possible, and we are especially committed to helping those from underrepresented groups in tech feel welcome, participate fully, and contribute to our community. ## How to apply From fed65af8e0fb752091bb0069de29f70c6432dce0 Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Thu, 6 Mar 2025 22:23:37 +0530 Subject: [PATCH 05/15] Update src/content/pages/finaid.mdx Co-authored-by: hypha --- src/content/pages/finaid.mdx | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/src/content/pages/finaid.mdx b/src/content/pages/finaid.mdx index 240ef5361..b0ca1656b 100644 --- a/src/content/pages/finaid.mdx +++ b/src/content/pages/finaid.mdx @@ -239,4 +239,4 @@ See you at EuroPython in Prague! [privacy-policy]: https://www.europython-society.org/privacy/ [AoE]: https://en.wikipedia.org/wiki/Anywhere_on_Earth [email-finaid]: mailto:finaid@europython.eu -[email-sponsoring]: mailto:sponsoring@europython.eu +[email-sponsoring]: mailto:sponsors@europython.eu From 5ceabf7662758e91da5b21eaaf80c47f38931915 Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Thu, 6 Mar 2025 22:35:46 +0530 Subject: [PATCH 06/15] Update links.json --- src/data/links.json | 4 +++- 1 file changed, 3 insertions(+), 1 deletion(-) diff --git a/src/data/links.json b/src/data/links.json index c1007f92a..1e97dc0a2 100644 --- a/src/data/links.json +++ b/src/data/links.json @@ -51,7 +51,9 @@ "items": [ { "name": "FAQ", - "path": "/faq" + "path": "/faq", + "name": "Financial Aid", + "path": "/finaid" } ] } From 5d512c8ca56d3c8de78346f445aad5840c1d7087 Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Thu, 6 Mar 2025 22:37:09 +0530 Subject: [PATCH 07/15] Update faq.mdx --- src/content/pages/faq.mdx | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/src/content/pages/faq.mdx b/src/content/pages/faq.mdx index 7e70e9e38..ade2cbe97 100644 --- a/src/content/pages/faq.mdx +++ b/src/content/pages/faq.mdx @@ -20,7 +20,7 @@ subtitle: Frequently Asked Questions about EuroPython
    -
  • **January/February 2025** Financial Aid Programme starts
    • +
  • **March 2025** Financial Aid Programme starts
  • **February/March 2025** Programme selection process
  • **March 2025** Ticket sales open!
  • **March 2025** Visa Information Page opens
    • From e1d25ef92d34b18200781cc298fdf3703b965ddd Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Thu, 6 Mar 2025 22:37:38 +0530 Subject: [PATCH 08/15] Update faq.mdx --- src/content/pages/faq.mdx | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/src/content/pages/faq.mdx b/src/content/pages/faq.mdx index ade2cbe97..79960dd81 100644 --- a/src/content/pages/faq.mdx +++ b/src/content/pages/faq.mdx @@ -20,7 +20,7 @@ subtitle: Frequently Asked Questions about EuroPython
    -
  • **March 2025** Financial Aid Programme starts
    • +
  • **7 March 2025** Financial Aid Programme starts
  • **February/March 2025** Programme selection process
  • **March 2025** Ticket sales open!
  • **March 2025** Visa Information Page opens
    • From c15541b21b6081a01095f19ca4e8db3680f66c98 Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Thu, 6 Mar 2025 22:40:40 +0530 Subject: [PATCH 09/15] Update links.json --- src/data/links.json | 4 +++- 1 file changed, 3 insertions(+), 1 deletion(-) diff --git a/src/data/links.json b/src/data/links.json index 1e97dc0a2..c51008f2f 100644 --- a/src/data/links.json +++ b/src/data/links.json @@ -51,7 +51,9 @@ "items": [ { "name": "FAQ", - "path": "/faq", + "path": "/faq" + }, + { "name": "Financial Aid", "path": "/finaid" } From 8f14ac8d4b3fbbfcb4f7c2c2e8b68d2ef8a2f9b9 Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Thu, 6 Mar 2025 23:26:50 +0530 Subject: [PATCH 10/15] Update src/content/pages/faq.mdx Co-authored-by: hypha --- src/content/pages/faq.mdx | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/src/content/pages/faq.mdx b/src/content/pages/faq.mdx index 79960dd81..661c52d4b 100644 --- a/src/content/pages/faq.mdx +++ b/src/content/pages/faq.mdx @@ -20,7 +20,7 @@ subtitle: Frequently Asked Questions about EuroPython
    -
  • **7 March 2025** Financial Aid Programme starts
    • +
  • **7 March 2025** [Financial Aid](/finaid/) Programme starts
  • **February/March 2025** Programme selection process
  • **March 2025** Ticket sales open!
  • **March 2025** Visa Information Page opens
    • From 9a93e32783ce64d8fa38f34b0f6a9131cc3ca09f Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Fri, 7 Mar 2025 00:29:12 +0530 Subject: [PATCH 11/15] Update finaid.mdx --- src/content/pages/finaid.mdx | 14 +++++++------- 1 file changed, 7 insertions(+), 7 deletions(-) diff --git a/src/content/pages/finaid.mdx b/src/content/pages/finaid.mdx index b0ca1656b..edd6b9b3f 100644 --- a/src/content/pages/finaid.mdx +++ b/src/content/pages/finaid.mdx @@ -98,7 +98,7 @@ early.** Applications open - 20 April 2025 + 4 April 2025 Deadline for submitting first-round applications - 7 May 2025 + 25 April 2025 First round of grant notifications - 11 May 2025 + 2 May 2025 Deadline to accept a first-round grant - 18 May 2025 + 9 May 2025 Deadline for submitting second-round applications[^round-1-vs-round-2] - 4 June 2025 + 30 May 2025 Second round of grant notifications - 11 June 2025 + 6 June 2025 Deadline to accept a second-round grant - 20 July 2025 + 25 July 2025 Deadline for submitting receipts/invoices From 6c5a3b44f4ff3ae546a30f976178049c1c029d93 Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Fri, 7 Mar 2025 00:35:44 +0530 Subject: [PATCH 12/15] Update finaid.mdx --- src/content/pages/finaid.mdx | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/src/content/pages/finaid.mdx b/src/content/pages/finaid.mdx index edd6b9b3f..57eaa5954 100644 --- a/src/content/pages/finaid.mdx +++ b/src/content/pages/finaid.mdx @@ -210,7 +210,7 @@ In addition, please pay close attention to the following: due to sanctions or international regulations. - Reimbursements will only be made after we’ve received your travel/accommodation receipts/invoices. The deadline to submit your - receipts/invoices is **20 July 2025** [Anywhere on Earth][AoE]. + receipts/invoices is **25 July 2025** [Anywhere on Earth][AoE]. - Please make sure that your receipts/invoices contain the information necessary for us to validate them. At the very least, they should contain your name, the date, the amount, and specify what the receipt/invoice is for. From be90a9642902b5fe4944cc2c0fe7b16fe08eccbb Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Fri, 7 Mar 2025 00:49:37 +0530 Subject: [PATCH 13/15] Update faq.mdx --- src/content/pages/faq.mdx | 7 ++++--- 1 file changed, 4 insertions(+), 3 deletions(-) diff --git a/src/content/pages/faq.mdx b/src/content/pages/faq.mdx index 661c52d4b..6c18185c0 100644 --- a/src/content/pages/faq.mdx +++ b/src/content/pages/faq.mdx @@ -20,13 +20,14 @@ subtitle: Frequently Asked Questions about EuroPython
    -
  • **7 March 2025** [Financial Aid](/finaid/) Programme starts
    • +
  • **7 March 2025** [Financial Aid](/finaid/) Programme starts **(Round 1)**
  • **February/March 2025** Programme selection process
  • **March 2025** Ticket sales open!
  • **March 2025** Visa Information Page opens
  • **01 April 2025** Session preview
  • **20 April 2025** Schedule published
    • -
  • **TBC 2025** Financial Aid Programme closes
    • +
  • **May 2025** [Financial Aid](/finaid/) Programme starts **(Round 2)**
    • +
  • **June 2025** Financial Aid Programme closes
  • **14 – 20 July 2025:** EuroPython 2025!🎊
  • **September 2025** EuroPython 2025 Videos published
@@ -90,7 +91,7 @@ A. Ticket sales are expected to open in March. Stay tuned for updates! ## **Q. Is there a Financial Aid Programme for EuroPython 2025?** -A. Yes! Our Financial Aid Programme will return this year. Details and the application timeline will be announced soon. +A. Yes! Our Financial Aid Programme will return this year. First round of Financial Aid Programme starts on 7 March 2025. More details will be available in Financial Aid page [here](/finaid). ## **Q. Can I get a visa support letter for my application?** From 5170d0e21a4033051d40fa53be4f07ec36e5471a Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Sat, 8 Mar 2025 08:55:01 +0530 Subject: [PATCH 14/15] Update faq.mdx --- src/content/pages/faq.mdx | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/src/content/pages/faq.mdx b/src/content/pages/faq.mdx index 6c18185c0..d47b7f6e4 100644 --- a/src/content/pages/faq.mdx +++ b/src/content/pages/faq.mdx @@ -20,7 +20,7 @@ subtitle: Frequently Asked Questions about EuroPython
    -
  • **7 March 2025** [Financial Aid](/finaid/) Programme starts **(Round 1)**
    • +
  • **8 March 2025** [Financial Aid](/finaid/) Programme starts **(Round 1)**
  • **February/March 2025** Programme selection process
  • **March 2025** Ticket sales open!
  • **March 2025** Visa Information Page opens
    • @@ -91,7 +91,7 @@ A. Ticket sales are expected to open in March. Stay tuned for updates! ## **Q. Is there a Financial Aid Programme for EuroPython 2025?** -A. Yes! Our Financial Aid Programme will return this year. First round of Financial Aid Programme starts on 7 March 2025. More details will be available in Financial Aid page [here](/finaid). +A. Yes! Our Financial Aid Programme will return this year. First round of Financial Aid Programme starts on 8 March 2025. More details will be available in Financial Aid page [here](/finaid). ## **Q. Can I get a visa support letter for my application?** From 0ee0e69e626902d297514487419cf79dbd9a341d Mon Sep 17 00:00:00 2001 From: Koti Vellanki Date: Sat, 8 Mar 2025 08:55:48 +0530 Subject: [PATCH 15/15] Update finaid.mdx --- src/content/pages/finaid.mdx | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/src/content/pages/finaid.mdx b/src/content/pages/finaid.mdx index 57eaa5954..5a9df0464 100644 --- a/src/content/pages/finaid.mdx +++ b/src/content/pages/finaid.mdx @@ -93,7 +93,7 @@ early.** - +
    7 March 20258 March 2025 Applications open