From 8808a7c61df5d7c129107eeb3e7a41073cc3fa81 Mon Sep 17 00:00:00 2001 From: Graeme A Stewart Date: Mon, 9 Sep 2024 17:08:02 +0100 Subject: [PATCH] Steering group minutes --- .../_posts/2024/2024-09-09-steering.md | 180 ++++++++++++++++++ 1 file changed, 180 insertions(+) create mode 100644 organization/_posts/2024/2024-09-09-steering.md diff --git a/organization/_posts/2024/2024-09-09-steering.md b/organization/_posts/2024/2024-09-09-steering.md new file mode 100644 index 000000000..3be3eef12 --- /dev/null +++ b/organization/_posts/2024/2024-09-09-steering.md @@ -0,0 +1,180 @@ +--- +title: "HSF Steering Group Meeting, 9 September 2024" +layout: plain_toc +--- + +## Attending + +Present/Contributing: Graeme Stewart, Pere Mato, Torre Wenaus, Eduardo Rodrigues, Benedikt Hegner, Liz Sexton-Kennedy, Michel Jouvin + +Apologies: Andrea Valassi, Nicole Skidmore + +## HSF Email Lists + +The old coordination list, `hsf-coordination@googlegroups.com`, has been renamed to `hsf-coordination-archive@googlegroups.com` + +- Email to the old list name will now *bounce* + - Otherwise people think they have contacted the HSF, but in reality haven't + - Using a new list name allows access to the email archive, in case it is needed (ask Graeme for access) + - Using a google list to forward to other lists is not possible in the *gratis* version (also meaning we can't have a list that goes to SG + activity conveners, unfortunately) + +The website should be completely updated to the new email list for the steering group, `hsf-steering@googlegroups.com`. If you spot any anachronistic references to the old list, please make a PR or an Issue. + +## Coordination Meeting + +The coordination meeting on 29 August was not very well attended - some mail went to the wrong list, some of us were stuck in the Architects Forum (LHCC discussion). + +Michel has fixed the automated reminders from Indico. + +This week Eduardo is chairing - we should send a specific human email to activity conveners and the SG for a good turnout. + +- [ ] Eduardo will take care of this. + +## HSF Activities + +Our working groups and activities have been merged into a single "Activities" area on the website ([PR](https://github.com/HSF/hsf.github.io/pull/1582)). + +"Reviews" sits a bit awkwardly here (and it's not even complete) so needs a revamp. + +Areas which were actually not active at all were moved to a [*archived* area](https://hepsoftwarefoundation.org/what_are_activities.html#archive) (Analysis Facilities Forum, Conditions Databases, Differentiable Computing, Frameworks, Visualisation). + +### Discussions with Activity Areas + +Any discussions to report on? + +| Activity | SG Responsible | Met? | +| ------------- | -------------- | ---- | +| Data Analysis | Eduardo + Mark | | +| Detector Simulation | Torre + Graeme | | +| Physics Generators | Liz + Stefan | Y | +| JuliaHEP | Pere | Y (implicit) | +| PyHEP | Eduardo | Y (implicit) | +| Reconstruction and Software Triggers | Michel + Paul | | +| Tools and Packaging | Liz | | +| Training | Graeme + Nicole | Y | + +It's better to have 2 SG members meet with each of the activity areas. + +## Next Workshop + +Organised by Michel and IJCLab May 5-9, 2025. + +- It was added to the community calendar + +*When to setup organising team?* WLCG will help coordinate the announcement, then we will move forward with this. + +## European Strategy Update 2025 + +General agreement that we should contribute to the process. + +Key areas seem to be: generators, simulation, reconstruction, analysis and training/careers. + +**We need a team to manage this process and organise the work with the conveners and the wider community.** + +Volunteers: Michel, Graeme (we need a few more) + +- [ ] We need to add a couple more SG members, + +- Raise this in the next CG meeting + +Liz - CMS need to look at WMS. Would produce a white paper for the EPPSU. Who would work on this? If it was HSF/WLCG it needs to be wider than CMS. Process is starting now, collecting information. Some wider engagement in December at a workshop. + +## HSF and SFT reporting to WLCG/LHCC + +LHCC referees meeting for WLCG is tomorrow: Eduardo will represent the HSF. + +Slides: + +- [Common and Community Software](https://docs.google.com/presentation/d/1361TObGpuKHpOLXwaubsBNdJBYPG5aV_32eYblKjpvI/edit?usp=sharing) +- [HSF/community Software Report](https://docs.google.com/presentation/d/130zUrEp5gDfKQL6ZIcts7e00qOI697Q8RbLlHuVno3Y/edit?usp=sharing) + +Draft for the RRB report will be circulated. + +## Seminar Series + +To bootstrap the [seminar series](https://hepsoftwarefoundation.org/meetings/hsf-seminars.html) (with a new [logo](https://github.com/HSF/hsf.github.io/blob/main/images/HSF-logo/hsf-logo-seminar.svg)) we decided that [Uwe's talk](https://indico.cern.ch/event/1452314/) as part of JuliaHEP as the first event. This will be on *1 October*. + +As the C&AF meetings are the second week of each month, it seems better to have the seminars generally on the *final Wednesday of each month*, viz. + +- 30 October +- 27 November + +Steering Group members have offered to coordinate the organisation: Benedikt, Michel, Andrea(?). + +Have a stand alone announcement of the HSF Seminar Series. + +- [ ] Benedikt/organisers will take care of this. + +## HSF Affiliated Projects + +As of last time there was an update of the [document](https://docs.google.com/document/d/1Un1V21LdehQNwkNGeUZOl_GBQ8IdjUpDp5bi9g2YvLg/edit?usp=sharing) thanks to Eduardo. + +Main change is to remove the distinction of affiliated / non-affiliated projects. + +- [ ] Circulate to the Forum list (Thursday; N.B. this document was not previously circulated) + - We shall also ask projects to express early interest in becoming affiliates +- [ ] Add the updated description of the HSF Affiliation to the website +- [ ] Start to discuss with the projects + - [ ] Rucio + - [ ] dCache + - [ ] ROOT + - [ ] Geant4 + - [ ] ACTS + - [ ] Scikit-HEP + - [ ] ... + +This will need some SG volunteering to discuss with the projects. + +Please also check the [document on Guidelines](https://docs.google.com/document/d/1AiLcqyLA4c1y2Iq-YZyKP7DwN8m2AJb_J44cDuGGAXI/edit?usp=sharing), whose expanded version we need to finalise to then circulate to the HSF Forum. + +**Still to be done - can be circulated today.** + +- [ ] Graeme will do this. + +### Advisory Group + +Graeme worked on responding to comments on the [Advisory Group document](https://docs.google.com/document/d/1L62pleuuME6K9WLl5T4KQaImPP_Qpc8HSym-XBNTKv8/edit?usp=sharing). Mostly we are down to clarifications of language now, rather than principles. The comments can now be closed, unless someone else wants to add anything. + +Initial list of members: + +- LHC Experiments +- DUNE +- Belle II +- "Small" experiments +- MCNet + +N.B. Software projects are absent from the AG at the moment. + +- [ ] Graeme to draft an email for comments, then contact initial list. + +## AOB + +### Coordination Meetings + +[Chairing sign up document](https://docs.google.com/spreadsheets/d/1Z1Z4payCpieOLiVFcC6y9j-KCj71u6xX232LHUgIHfI/edit). We need volunteers from now until the end of the year! + +### Live Notes + +Finally, this issue seems to be resolved with the publicly editable CERNbox markdown file. + +### Domain + +Torre made enquiries with BNL who seem to be willing to take over ownership of the domain. + +### Website + +We cleaned up the last few long standing PRs from Kilian - accepted one that makes the link check workflow better; rejected another reformatting one that changed every file on the site. + +### Zenodo + +The HSF Zenodo community was managed through a separate Zenodo account with a shared password (to `hsf-editorial-secretariat@googlegroups.com`). It's better instead to have known community managers, so if you would like to help there, let Graeme/Michel/Eduardo know. + +This is rather an underused resource! + +### HSF on Google + +Check accounts used and that information is shared correctly. + +### Next Meeting + +Next SG meeting in 2 weeks time again, 23 September: .