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Student Attendance Management System

General Objectives of the System

The Student Attendance Management System is designed to modernize the attendance tracking process in educational institutions. Its objectives include:

  • Implementing a barcode-based system for accurate and efficient attendance recording.
  • Providing a mobile application for teachers to mark attendance using their device's camera as a barcode scanner.
  • Offering administrators comprehensive attendance reports and analytics for better decision-making.
  • Enhancing administrative efficiency by reducing paperwork and saving time.
  • Promoting data-driven insights into attendance patterns and student engagement.
  • Ensuring data security and privacy through robust encryption and access controls.

Scopes and Limitations of the System

Scope

  • Integration of a barcode scanner for accurate attendance data capture without the need for immediate internet connectivity.
  • Development of a mobile application for real-time attendance management by teachers.
  • A user-friendly interface for administrators to manage attendance data and perform analysis.
  • Customization and scalability to meet the needs of various educational institutions.
  • Implementation of data security measures to protect sensitive information.

Limitations

  • Dependency on barcode technology and student identification cards.
  • Network connectivity required for accessing historical attendance data via the mobile app.
  • Camera permissions necessary for barcode scanning on mobile devices.
  • Initial setup and training for effective system usage.
  • Potential compatibility issues with older hardware.

Forms and Management Modules

User Authentication

  • Login Form: Secure access for teachers and administrators.
    • Username and password fields.
    • Password recovery options.
    • Multi-factor authentication support.

Main Menu

  • Dashboard: Overview of attendance statistics, quick access to common tasks.
  • Attendance Management: Interface for real-time attendance tracking.
  • Reporting: Generation of detailed attendance reports and analytics.
  • User Management: Administration of user accounts and permissions.
  • Settings: Configuration of system preferences and barcode settings.

Student Attendance Management

  • Attendance Entry Form: For manual attendance entry if necessary.
    • Date, class, and student selection options.
    • Present/absent toggles.
  • Barcode Scanning Interface: Mobile app feature for marking attendance.
    • Real-time barcode scanning and data submission.
    • Offline mode for later syncing when connectivity is available.

Login Logs Management

  • Login Logs Viewer: Monitor user access and authentication events.
    • Filterable logs by date, user, and event type.
    • Export functionality for logs.

Reports and Analytics

  • Attendance Reports Form: Customizable reports based on various criteria.
    • Filter by date range, class, student, and attendance status.
    • Visualization of attendance trends and patterns.
  • Absenteeism Analysis Module: Insights into absenteeism rates and potential causes.
    • Identification of at-risk students based on attendance history.
    • Recommendations for interventions and policy adjustments.

System Administration

  • User Account Management Form: Creation and modification of user profiles.
    • Role-based access control settings.
    • User activity tracking.
  • System Settings Form: Configuration of global system parameters.
    • Backup and restore options.
    • Data retention.

Database Tables Overview

Table: Users

Column Data Type Description
Id SERIAL Primary Key, Auto Increment
Username VARCHAR Username
Passwordhash VARCHAR Password Hash
Phonenumber VARCHAR Phone Number for recovery
Role VARCHAR User Role (teacher/admin)

Table: Students

Column Data Type Description
Id SERIAL Primary Key, Auto Increment
Name VARCHAR Student Name
Course VARCHAR Course
Year VARCHAR Year
Section VARCHAR Section
StudentId Text Student Id
Archived bool Archived Student

Table: Attendance

Column Data Type Description
Id SERIAL Primary Key, Auto Increment
Name VARCHAR Attendance Name
Course VARCHAR Course
Year VARCHAR Year
Section VARCHAR Section
Status BOOLEAN Attendance Status (true=present, false=absent)
Archived BOOLEAN Deleted Status (true=dont show to user, false=show)
Date DATE Attendance Date
Time TIME Attendance Time
StudentId INTEGER Foreign Key, Students.StudentId

Table: LoginLogs

Column Data Type Description
Id SERIAL Primary Key, Auto Increment
UserId INTEGER Foreign Key, Users.Id
Username VARCHAR Username
LoginTime TIMESTAMP Login Time
LogoutTime TIMESTAMP Logout Time
Date Date Login Date
Role VARCHAR User Role (teacher/admin)
Remark VARCHAR Admins Login Remark
Archived bool Archived LoginLogs