This document is intended to set some basic guidelines on the topic of Diversity, Inclusion and Openness through questions for organizers of international conferences which are endorsed and supported by the wider community such as PyCon APAC.
If you are running or plan to run a conference which you intend to be for the international community, it will be a good idea to go through this document to understand better what the expectations of the wider community to you.
During PyCon APAC 2023 in Tokyo (Oct 26 to Oct 29 2023). The initial discussion document can be found here.
The objective of this theme is to increase inclusion and not to exclude. This needs to be emphasised so that members of the community do not take parts of this document as a guide to impose restrictions or increase hurdles for other members of the community to participate in hosting our regional conference.
- Explore strategies to ensure inclusivity and safety for all participants.
- Discuss measures to address concerns related to local laws and customs.
- Evaluate the accessibility of the host city, visa requirements, and accommodation.
- Assess the suitability of transportation options for international attendees.
- Discuss logistical considerations, including infrastructure and venues.
- Emphasize the importance of diversity within the organizing team.
- Encourage representation from individuals of various backgrounds and genders.
- Discuss plans for promoting online participation to accommodate diverse needs.
- Consider the logistical and technical aspects of virtual engagement.
- Encourage community members to share their thoughts and concerns.
- Seek input and feedback on the selection process.