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Data submissions into the Shared Data System |
This page explains the system that has been created to allow providers to submit, validate and download data.
The system is hosted through individual MS Teams sites. Each provider that requires the ability to upload and download data will be provided an MS Teams site, with access given to those that need it. Access requests for log-in details must be approved by the Home Office.
The MS Teams site gives access to four key folders:
All providers will need to capture data using the common data model
The common data model outlines all data fields which are required for submission at set milestones during the RTOF intervention. Each data field includes a description of what should be collected, the format the data should be in, the dimensions for given fields and the relevant validators.
The common data model specification can be found at - https://sfdl.org.uk/RTOF-specification/records
The system will test any submission against this common data model and ensure adherence to validation requirements
All data submissions will need to be on an individual level, not aggregates.
All participants who enter onto the RTOF program must be allocated a unique ID. This unique ID must remain constant throughout their engagement, and included in each data submission.
Data submission uploads to the SDS must occur on a monthly basis
Data can be submitted into the system at any time during the month
All collected data relating to the previous month, must be submitted into the system by the 14th day of the following month (e.g. data referring to 1st January > 30th January, must be submitted by 14th February)
On the 14th day of the month, the submitted data will become available for all other stakeholders to download, enabling performance management, evaluation and the learning aspect of the fund to be delivered to support providers
All providers will be administered a MS Teams site to upload and download data
The Teams site will provide all functionalities required to upload, validate and download data for the shared data system
Each provider that requires the ability to upload, validate and download data will be provided an MS Teams site, with access given to those that require it. Access requests for log-in details must be approved by the Home Office.