From b2c9650a82c796770811281731b5c1bbe5dcb8c5 Mon Sep 17 00:00:00 2001 From: Dellena Bloom Date: Tue, 23 Jan 2024 10:23:54 -0500 Subject: [PATCH 01/12] Update Board-2024-01-23.md --- _minutes/Board-2024-01-23.md | 8 +++++++- 1 file changed, 7 insertions(+), 1 deletion(-) diff --git a/_minutes/Board-2024-01-23.md b/_minutes/Board-2024-01-23.md index 4ba23ef..0391354 100644 --- a/_minutes/Board-2024-01-23.md +++ b/_minutes/Board-2024-01-23.md @@ -43,12 +43,18 @@ excerpt: "23 Jan 2024 Meeting" ### Sponsorship * Continue soliciting sponsorship and keep this as a focus now instead of planning and organizing workshops +* Julie is the contact person for sponsorship for the club, she can transfer money +* Make sure to contact assigned departments and inform them to contact Julie if sponsoring +** Send instructions also to departments that confirmed sponsorship ### Membership renewal * Maybe do this in summer and begin working on this now +* By the time fall starts, you want to have your membership in place, so maybe do this in summer +* Board can prepare and apply for membership during spring and this would take effect during the summer +* We can do instructor training without the membership title ### Budget -* +* We have not gotten sponsor money and/or spent money ### Spring 2024 workshops * We may not have bandwidth this semester to run any workshops, start fresh in fall From 8574f202453ca614c63925cb293ebebbaeab9892 Mon Sep 17 00:00:00 2001 From: Dellena Bloom Date: Tue, 23 Jan 2024 10:35:31 -0500 Subject: [PATCH 02/12] Update Board-2024-01-23.md --- _minutes/Board-2024-01-23.md | 34 +++++++++++++++++++--------------- 1 file changed, 19 insertions(+), 15 deletions(-) diff --git a/_minutes/Board-2024-01-23.md b/_minutes/Board-2024-01-23.md index 0391354..be5664b 100644 --- a/_minutes/Board-2024-01-23.md +++ b/_minutes/Board-2024-01-23.md @@ -35,6 +35,10 @@ excerpt: "23 Jan 2024 Meeting" ### Introductions * Do not need introductions today +### Approving minutes +* December 12, 2023 minutes were approved +* Alot of members liked the format used + ### Elections * We have results of the election, Ke, Dellena, Vaasuki, and a new member, Calvin * Should we expand the self-nomination timeline - @@ -45,7 +49,7 @@ excerpt: "23 Jan 2024 Meeting" * Continue soliciting sponsorship and keep this as a focus now instead of planning and organizing workshops * Julie is the contact person for sponsorship for the club, she can transfer money * Make sure to contact assigned departments and inform them to contact Julie if sponsoring -** Send instructions also to departments that confirmed sponsorship +* Send instructions to departments that confirmed sponsorship too ### Membership renewal * Maybe do this in summer and begin working on this now @@ -58,12 +62,17 @@ excerpt: "23 Jan 2024 Meeting" ### Spring 2024 workshops * We may not have bandwidth this semester to run any workshops, start fresh in fall +* If Calvin is interested, Ke would consider hosting a Geospatial workshop this spring +* Plan workshops for fall 2024 ### IFAS reports -* +* Cory is working on 2022 and 2023 reports +* Cory outlined what he thinks we need for this +* We will all review this before Cory submits +* We may not need this, but it may be useful to send to potential sponsors ### Other -* +* No other notes ### Next Board Meeting * Chair: @@ -72,16 +81,11 @@ excerpt: "23 Jan 2024 Meeting" * Schedule: 10-11 am (EST) 1. Introductions -2. Approval of September 29th minutes -3. Locally organized workshops reporting instructors and helpers -4. Spring 2024 Workshops -5. Genomics workshop recap (Aida and Cory) -6. IFAS reports (Cory) -7. Budget documents & amounts (Audrey and Ike) -8. Elections schedule -9. Instructor training offers -10. Sponsorship emails -11. Discussion of Listserve & contact lists (Cory and Flora) -12. Discuss future workshops -13. Other +2. Approval of January 23rd minutes +3. Sponsorship solicitation +4. Workshops +5. IFAS reports (Cory) +6. Elections +7. Instructor training/Membership +8. Other From 097276a743acb3bdbb06b3bee33cd3242fa169ab Mon Sep 17 00:00:00 2001 From: Dellena Bloom Date: Tue, 23 Jan 2024 10:38:30 -0500 Subject: [PATCH 03/12] Update Board-2024-01-23.md --- _minutes/Board-2024-01-23.md | 6 +++--- 1 file changed, 3 insertions(+), 3 deletions(-) diff --git a/_minutes/Board-2024-01-23.md b/_minutes/Board-2024-01-23.md index be5664b..1347ce2 100644 --- a/_minutes/Board-2024-01-23.md +++ b/_minutes/Board-2024-01-23.md @@ -75,9 +75,9 @@ excerpt: "23 Jan 2024 Meeting" * No other notes ### Next Board Meeting -* Chair: -* Secretary: -* Date: +* Chair: Ke +* Secretary: Dellena +* Date: February 6th, 2024 * Schedule: 10-11 am (EST) 1. Introductions From b127315ab859263d132dabdf6dfdfe1ee796a3f1 Mon Sep 17 00:00:00 2001 From: Ke Zhang <57674156+kezhang1122@users.noreply.github.com> Date: Mon, 4 Mar 2024 16:37:24 -0500 Subject: [PATCH 04/12] Add files via upload --- _minutes/Board-2024-02-21.txt | 62 +++++++++++++++++++++++++++++++++++ 1 file changed, 62 insertions(+) create mode 100644 _minutes/Board-2024-02-21.txt diff --git a/_minutes/Board-2024-02-21.txt b/_minutes/Board-2024-02-21.txt new file mode 100644 index 0000000..692af97 --- /dev/null +++ b/_minutes/Board-2024-02-21.txt @@ -0,0 +1,62 @@ +--- +layout: single +title: "2024-02-21 Board Meeting" +menu: "main" +date: 2024-02-21 +excerpt: "21 February 2024 Meeting" +--- + +###### tags: `UF Caprentries` `Meeting` `Minutes` + +## Meeting Info + +- **Location:** Remote +- **Date:** 2024 February 21, 10:00 (ET) +- **Agenda** + +1. Introductions +2. Approval of [Jan 23 minutes]([https://www.uf-carpentries.org/minutes/board-2024-01-23/]) +3. Sponsorships update +4. Budget update +5. Membership renewal +6. Any other business + +- **Participants:** + - Present: Ke, Cory, Flora, Yiyang (Calvin) + - **Chair:** Ke Zhang + - **Secretary:** Ke Zhang + +## Notes + + +### Introductions +* Introduce to the new board member Yiyang (Calvin) Kang. + +### Approving minutes +* Jan 23, 2024 minutes were approved + +### Sponsorships update +* We will have Calvin contact his department for potential sponsorship. +* We will keep trying to find potential sponsorship from other departments. +* Libraries will provide another 1000 dollars as sponsorship. + +### Budget update +* Libraries will provide another 1000 dollars as sponsorship, need to follow up to see if all sponsorships are received. + +### Membership renewal +* We may restart our membership later this year when we have enough funding. + +### Other +* No other notes + +### Next Board Meeting +* Chair: Dellena +* Secretary: TBD +* Date: March 5th, 2024 +* Schedule: 1-2 pm (EST) + +1. Introductions +2. Approval of Feb 21st minutes +3. Sponsorship solicitation +4. Other + From a48312063a53141997bb6266a83ceb2f2a4f03f8 Mon Sep 17 00:00:00 2001 From: Ke Zhang <57674156+kezhang1122@users.noreply.github.com> Date: Mon, 4 Mar 2024 16:40:57 -0500 Subject: [PATCH 05/12] Create Board-2024-02-21 --- _minutes/Board-2024-02-21 | 61 +++++++++++++++++++++++++++++++++++++++ 1 file changed, 61 insertions(+) create mode 100644 _minutes/Board-2024-02-21 diff --git a/_minutes/Board-2024-02-21 b/_minutes/Board-2024-02-21 new file mode 100644 index 0000000..41a353b --- /dev/null +++ b/_minutes/Board-2024-02-21 @@ -0,0 +1,61 @@ +--- +layout: single +title: "2024-02-21 Board Meeting" +menu: "main" +date: 2024-02-21 +excerpt: "21 February 2024 Meeting" +--- + +###### tags: `UF Caprentries` `Meeting` `Minutes` + +## Meeting Info + +- **Location:** Remote +- **Date:** 2024 February 21, 10:00 (ET) +- **Agenda** + +1. Introductions +2. Approval of [Jan 23 minutes]([https://www.uf-carpentries.org/minutes/board-2024-01-23/]) +3. Sponsorships update +4. Budget update +5. Membership renewal +6. Any other business + +- **Participants:** + - Present: Ke, Cory, Flora, Yiyang (Calvin) + - **Chair:** Ke Zhang + - **Secretary:** Ke Zhang + +## Notes + + +### Introductions +* Introduce to the new board member Yiyang (Calvin) Kang. + +### Approving minutes +* Jan 23, 2024 minutes were approved + +### Sponsorships update +* We will have Calvin contact his department for potential sponsorship. +* We will keep trying to find potential sponsorship from other departments. +* Libraries will provide another 1000 dollars as sponsorship. + +### Budget update +* Libraries will provide another 1000 dollars as sponsorship, need to follow up to see if all sponsorships are received. + +### Membership renewal +* We may restart our membership later this year when we have enough funding. + +### Other +* No other notes + +### Next Board Meeting +* Chair: Dellena +* Secretary: TBD +* Date: March 5th, 2024 +* Schedule: 1-2 pm (EST) + +1. Introductions +2. Approval of Feb 21st minutes +3. Sponsorship solicitation +4. Other From cd32ec898e18c7ba3cce0301082134088a032cf7 Mon Sep 17 00:00:00 2001 From: Ke Zhang <57674156+kezhang1122@users.noreply.github.com> Date: Mon, 4 Mar 2024 16:41:23 -0500 Subject: [PATCH 06/12] Rename Board-2024-02-21 to Board-2024-02-21.md --- _minutes/{Board-2024-02-21 => Board-2024-02-21.md} | 0 1 file changed, 0 insertions(+), 0 deletions(-) rename _minutes/{Board-2024-02-21 => Board-2024-02-21.md} (100%) diff --git a/_minutes/Board-2024-02-21 b/_minutes/Board-2024-02-21.md similarity index 100% rename from _minutes/Board-2024-02-21 rename to _minutes/Board-2024-02-21.md From 7130b1d3258593f898487372e0f38b5f19e9e19d Mon Sep 17 00:00:00 2001 From: Dellena Bloom Date: Thu, 12 Sep 2024 13:31:59 -0400 Subject: [PATCH 07/12] Create Board-2024-09-12.md --- _minutes/Board-2024-09-12.md | 1 + 1 file changed, 1 insertion(+) create mode 100644 _minutes/Board-2024-09-12.md diff --git a/_minutes/Board-2024-09-12.md b/_minutes/Board-2024-09-12.md new file mode 100644 index 0000000..8b13789 --- /dev/null +++ b/_minutes/Board-2024-09-12.md @@ -0,0 +1 @@ + From 93b93cbd1e23b79886c1abc2c2348172c5d417f0 Mon Sep 17 00:00:00 2001 From: Dellena Bloom Date: Thu, 12 Sep 2024 13:37:31 -0400 Subject: [PATCH 08/12] Update Board-2024-09-12.md --- _minutes/Board-2024-09-12.md | 58 ++++++++++++++++++++++++++++++++++++ 1 file changed, 58 insertions(+) diff --git a/_minutes/Board-2024-09-12.md b/_minutes/Board-2024-09-12.md index 8b13789..6e6e020 100644 --- a/_minutes/Board-2024-09-12.md +++ b/_minutes/Board-2024-09-12.md @@ -1 +1,59 @@ +--- +layout: single +title: "2024-09-12 Board Meeting" +menu: "main" +date: 2024-09-12 +excerpt: "12 September 2024 Meeting" +--- +###### tags: `UF Caprentries` `Meeting` `Minutes` + +## Meeting Info + +- **Location:** Remote +- **Date:** 2024 September 12, 2:00pm (ET) +- **Agenda** + +1. Introductions +2. Approval of [Feb 21 minutes]([(https://www.uf-carpentries.org/minutes/board-2024-02-21/)]) +3. Sponsorships update +4. Budget update +5. Membership renewal +6. Any other business + +- **Participants:** + - Present: + - **Chair:** + - **Secretary:** Dellena Bloom + +## Notes + + +### Introductions +* + +### Approving minutes +* + +### Sponsorships update +* + +### Budget update +* + +### Membership renewal +* + +### Other +* No other notes + +### Next Board Meeting +* Chair: +* Secretary: Dellena +* Date: +* Schedule: + +1. Introductions +2. Approval of Sep 12th minutes +3. Sponsorship solicitation +4. Other From 86fd5e634c20cae68701d179575fd93b2051514f Mon Sep 17 00:00:00 2001 From: Dellena Bloom Date: Thu, 12 Sep 2024 13:39:49 -0400 Subject: [PATCH 09/12] Update Board-2024-09-12.md --- _minutes/Board-2024-09-12.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/_minutes/Board-2024-09-12.md b/_minutes/Board-2024-09-12.md index 6e6e020..e31050f 100644 --- a/_minutes/Board-2024-09-12.md +++ b/_minutes/Board-2024-09-12.md @@ -45,7 +45,7 @@ excerpt: "12 September 2024 Meeting" * ### Other -* No other notes +* Delete the Board-2024-02-21.txt file ### Next Board Meeting * Chair: From f82903d25cc4f6cdf895c7acc0455c39e0b34183 Mon Sep 17 00:00:00 2001 From: Dellena Bloom Date: Thu, 12 Sep 2024 13:40:46 -0400 Subject: [PATCH 10/12] Update Board-2024-09-12.md --- _minutes/Board-2024-09-12.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/_minutes/Board-2024-09-12.md b/_minutes/Board-2024-09-12.md index e31050f..af0bae1 100644 --- a/_minutes/Board-2024-09-12.md +++ b/_minutes/Board-2024-09-12.md @@ -45,7 +45,7 @@ excerpt: "12 September 2024 Meeting" * ### Other -* Delete the Board-2024-02-21.txt file +* Delete the Board-2024-02-21.txt file - date's notes not rendering correctly ### Next Board Meeting * Chair: From 4163aa757a4c5c80f7da785e37b1489b03a3cd6d Mon Sep 17 00:00:00 2001 From: Dellena Bloom Date: Thu, 12 Sep 2024 14:37:57 -0400 Subject: [PATCH 11/12] Update Board-2024-09-12.md --- _minutes/Board-2024-09-12.md | 60 +++++++++++++++++++++++------------- 1 file changed, 39 insertions(+), 21 deletions(-) diff --git a/_minutes/Board-2024-09-12.md b/_minutes/Board-2024-09-12.md index af0bae1..f37b5ff 100644 --- a/_minutes/Board-2024-09-12.md +++ b/_minutes/Board-2024-09-12.md @@ -15,15 +15,16 @@ excerpt: "12 September 2024 Meeting" - **Agenda** 1. Introductions -2. Approval of [Feb 21 minutes]([(https://www.uf-carpentries.org/minutes/board-2024-02-21/)]) -3. Sponsorships update -4. Budget update -5. Membership renewal -6. Any other business +2. Membership renewal +3. Approval of [Feb 21 minutes]([(https://www.uf-carpentries.org/minutes/board-2024-02-21/)]) - can't do this +4. Online workshop +5. Tabling events update +6. Semester workshop and recruiting events +7. Other - **Participants:** - - Present: - - **Chair:** + - Present: Cory, Dellena, Ke, Calvin + - **Chair:** Ke - **Secretary:** Dellena Bloom ## Notes @@ -32,28 +33,45 @@ excerpt: "12 September 2024 Meeting" ### Introductions * -### Approving minutes -* +### Membership renewal +* Julie from the library as well as Flora figured out we do not have enough money for membership dues +* It has been pledged we think but it has not been given to us yet +* We are short $600 for the membership dues +* Ke will follow up with Julie and new directors of informatics institute, who we can then email after this +* After we get this we can renew membership -### Sponsorships update -* +### Online workshop +* Online ecology workshop - Cory had email exchange with the person who wants to do this +* Calvin is interested in getting involved in this workshop +* This would work the same way as what we used to do and invite the ecology org/department to sign up first since they requested it +* No specific day yet - we would want to check with them about this +* Vaasuki may also want to teach in this +* Calvin will start to organize this and take communications forward - work with Vaasuki on this +* Use institutional instructions for how to organize a workshop +* R for ecologists workshop from carpentries club +* State employee workshop would be completely online +* Have specific date of workshop by next week -### Budget update -* +### Tabline events update +* Because we get funding from UF departments, we are not able to do tabling, it is a different type of organization -### Membership renewal -* +### Semester workshop and recruiting events +* The online workshop for federal employees can be opened up to UF affiliated peoples - make a website using resources for this +* URLs for workshop planning: https://docs.carpentries.org/topic_folders/hosts_instructors/hosts_instructors_checklist.html and https://docs.google.com/document/d/1-O1rKkVga5Ok1HXbH9ShI-buRoD53SzpErtzUJTXEFw/edit#heading=h.k7r8s9xh4tnu ### Other -* Delete the Board-2024-02-21.txt file - date's notes not rendering correctly +* Delete the Board-2024-02-21.txt file - date's notes not rendering correctly also +* Dellena, take a look at this file ### Next Board Meeting -* Chair: -* Secretary: Dellena -* Date: +* Chair: Dellena +* Secretary: Calvin +* Date: Thursday September 26th, 2pm * Schedule: 1. Introductions 2. Approval of Sep 12th minutes -3. Sponsorship solicitation -4. Other +3. Membership renewal +4. Online workshops +5. Semester workshop and recruiting events +6. Other From 339ad9bb97e8e58296bcac8cef45f963ceacedb8 Mon Sep 17 00:00:00 2001 From: CalvinKang34 <68636992+CalvinKang34@users.noreply.github.com> Date: Mon, 30 Sep 2024 14:42:05 -0400 Subject: [PATCH 12/12] Create Board-2024-09-30.md --- _minutes/Board-2024-09-30.md | 78 ++++++++++++++++++++++++++++++++++++ 1 file changed, 78 insertions(+) create mode 100644 _minutes/Board-2024-09-30.md diff --git a/_minutes/Board-2024-09-30.md b/_minutes/Board-2024-09-30.md new file mode 100644 index 0000000..447c129 --- /dev/null +++ b/_minutes/Board-2024-09-30.md @@ -0,0 +1,78 @@ +--- +layout: single +title: "2024-09-30 Board Meeting" +menu: "main" +date: 2024-09-30 +excerpt: "30 September 2024 Meeting" +--- + +###### tags: `UF Caprentries` `Meeting` `Minutes` + +## Meeting Info + +- **Location:** Remote +- **Date:** 2024 September 30, 2:00pm (ET) +- **Agenda** + +1. Introductions +2. Approval of Sep 12th minutes +3. Membership renewal +4. Online workshops +5. Semester workshop and recruiting events +6. Other + +- **Participants:** + - Present: Cory, Dellena, Ke, Calvin, Vaasuki, Flora + - **Chair:** Dellena + - **Secretary:** Calvin + +## Notes + + +### Introductions +* Talking about how we doing for the days + +### Approval of Sep 12th minutes +* Weird txt file Feb 21 2024 has format issue. +* Made sure Sep 12th note is good. + +### Membership renewal +* Flora: we have four sponsors, $4000, can renew this week +* Gathering sponsor: we are good for this year, might need new sponsor next year's spring +* Need to meet with IIRAI(?) for more sponsorship. Ke is available to meet on Nov 5th 9am, 2024 at Weil Hall. +* Instructor training funds: NOT covered by the membership renewal, since we get the bronze tier membership. $900 is the cost for each trainee. +* With every sponsorship we get in the future, we can get more trainee individually. + +### Online workshop +* Organized by Calvin and Vaasuki - sent out email to DEP, not yet responded. +* Once date decide, we can arrange sign-up sheet. +* Capacity: need to decide for online, in-person used to be ~40. +* Two days workshop?: Ke-yes it's a lot of content and intense. +* For free workshop, might have more drop-offs than paid ones. +* Ideally we have 2 helpers per session, depend on helpers for capacity. +* Reminder email this week, if not we can call Mailin's number. + +### Semester workshop and recruiting events +* During the workshop to recruite. +* Flyer on the building wall. Ke can make one. +* Send out email. +* Hanging out event to let students join and introduce us. +* Many people attend event -> helper -> member. Vaasuki agrees with her own experience. +* Budget: we have ~$400 to do the recruiting event. + +### Other +* Permission: Cory changed last-term board member status from owner to member +* Need to make Hao(?) as an owner. + +### Next Board Meeting +* Chair: Calvin +* Secretary: Dellana +* Date: Monday October 14th, 2pm +* Schedule: + +1. Introductions +2. Approval of Sep 30th minutes +3. Membership renewal +4. Online workshops +5. Semester workshop and recruiting events +6. Other