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TAGCS Mentoring Working Group Monthly Meeting (2024)
Meeting Minutes, 2024

Mentoring Working Group

This file’s location: 1. Technical Advisory Groups / TAG Contributor Strategy / Mentoring
GitHub location: https://github.com/cncf/mentoring/blob/main/mentoring-wg/2024-meeting-minutes.md

About TAGCS Mentorship Working Group

Meeting details

Recurring monthly

3rd Thursday of the month at 10AM Pacific Time
CNCF Public Events - TAG CS Mentoring WG

Zoom

Zoom Meeting:
https://zoom.us/my/cncftagcontributorstrategy?pwd=TnI0WU9Eb2I1RlRWdkl1R0k1WkZXUT09
Passcode: 77777

Upcoming Meetings

November 21, 2024

10:00 AM Pacific Time (18:00 UTC on 2024-11-21)

Attendance

Updates/reminders

Agenda

Notes

Past Meetings

October 17, 2024

10:00 Pacific Time (17:00 UTC on 2024-10-17)

Attendance

  • Ali Ok
  • Nate W.

Updates/reminders

  • LFX Term 3 in-flight
    • Midterm evaluations due
      • Some evals still outstanding, Nate has reached out to mentors.
    • Only 1 person failed
  • Mentorship monitor
    • There might be issues
      • Some PRs not shown
    • Let’s do a walkthrough
  • KubeCon
  • GSoC 2024
    • 1 project is still running
    • All pass!
  • New docs needed (discussed before)
    • LFX mentorship org admin guide
    • Mentee guide, more specific to CNCF
    • Blog post template for mentees
  • Info sessions

September 19, 2024

10:00 Pacific Time (17:00 UTC on 2024-09-19)

Attendance

  • Nate W.
  • Josh B.
  • Prasanth B.
  • Faseela K.

Updates/reminders

Notes

  • NW to explore automating meeting announcements

August 15, 2024

10:00 Pacific Time (17:00 UTC on 2024-08-15)

TAG Contributor Strategy: Mentoring WG 2023-08-14

Attendance

  • Nate W.
  • Josh B.
  • Vesyl

Agenda

  • LFX Mentorship

    • Term 2
      • Ending Aug 28, mentors and mentees should be thinking about how to finish up
    • Term 3
      • Applications closed, mentors making candidate selections
    • 2025 Term 1
    • [NW] Proof of work
      • Now that we’re able to monitor mentees productivity more closely, https://mentorship-monitor-ui.netlify.app/, I’d like to discuss the possibility of requiring proof of work in order for mentees to pass the evaluations.
      • Historically, the administrators have always deferred to the mentors

        • If the mentors say that the work submitted isn’t sufficient to pass the evaluation, the administrators could not overrule that, and I’d like to keep that part the same.

        • Moving forward, I’d like the mentors and administrators to agree that the work is sufficient. In most cases this is obvious, and if the mentors say the work is good it is; however, in some cases we see that some mentors have said the work is good but the public record appears to show a lack of progress. This can be due to several factors

          • Not all projects lend themselves to GitHub (for instance UI projects will often use Figma to do the work).
          • Some projects require a lot of research before changes can be made in GitHub

          If a mentor is able to explain this then I’m happy for the mentee to be passed, receive their stipend, and continue.

          What then would the criteria for disagreeing with the mentors be, and how could we override the mentors while preserving the trust of the maintainers?

  • Revisit blog post requirements

    • [NW] We’ve discussed this before, but CNCF leadership has asked if we are requiring blog posts. I told them the reasons we don’t, but I’d like to revisit what recommendations we make around end of term blog posts and how we make them.
    • [JB] Need to provide a template - currently folks write about the program, and a little about what they did. We’re interested in what they did primarily.
      • Video option?

Notes

July 9, 2024

21:00 UTC (2:00 PM PDT on 2024-07-09; 10:00 AM NZST on 2024-07-10)

TAG Contributor Strategy: Mentoring WG 2023-07-09

Attendance

  • Nate W.
  • Faseela K
  • Josh B

Agenda

June 11, 2024

21:00 UTC (2:00 PM PDT on 2024-01-11; 10:00 AM NZST on 2024-01-12)

TAG Contributor Strategy: Mentoring WG 2023-06-11

Attendance

  • Nate W.
  • Ali Ok
  • Josh Berkus
  • Kushal Agrawal
  • Sunil Ravipati

Agenda

  • [aliok] Changing time for the Mentoring WG meeting
    • Nate is going to create a Doodle
      • One slot should be the empty TAG thursday slot (TAG meets 3 times a month, we can grab the 4th)
  • [aliok] Discussion around mandatory blogposts / webinars / recordings for mentees
  • #1216
  • We already encourage mentees to write blog posts
  • We don’t want to mandate it to block the stipend payments
  • We already have a few mentees every term writing blog posts
  • Mentors/mentees might not have the skills
    • We would need to provide assistance, which might be hard due to resource constraints
    • We might provide a blogpost template, which might help with mentees to write the blog posts. This might help with having more blog posts.
  • Ali commented on the issue, and asked the issue author if they’re interested in providing such a template.
  • [Sunil] Anything to participate in or help with this WG?
    • Josh’s suggestion: a semi-structured mentoring program for security tasks on CNCF projects, as Sunil is part of TAG Security
  • [Nate W.] Need to schedule info sessions for LFX term 2 (Mentors, mentees, whole group)
    • Invite alumni to attend mentee info session
  • [aliok] How to recruit more people to this WG?
    • Target alumni
      • Mentees might be better candidates than mentors, as mentors are busy
    • Ambassadors can also help
    • Find curated tasks (e.g. find out about / run Outreachy)
    • Ask help, similar to: kubernetes-sigs/lwkd#205
    • When we get more people, we can:
      • Formalize/structure various Kubernetes mentoring programs
      • Participate in other mentorship programs (Outreachy, etc)
  • [Josh] Collecting mentorship proposals continuously
    • Perhaps with issues with specific labels
    • Fork Clotributor? Or, talk to Chris
    • Ali to create a ticket
  • [aliok] Ali is on PTO next 3 weeks
  • [Nate W.] One Kubernetes project dropped out of LFX, cited lack of time to make selections
  • [Nate W.] GSoC Mentor Summit

May 14, 2024

21:00 UTC (2:00 PM PDT on 2024-01-10; 10:00 AM NZST on 2024-01-11)

Attendance

  • Nate W.

Updates/reminders

  • Meeting canceled due to lack of attendance.

Agenda

  • [aliok] Discussion around mandatory blogposts / webinars / recordings for mentees
  • [Nate W.] Need to schedule info sessions for LFX term 2 (Mentors, mentees, whole group)

April 09, 2024

21:00 UTC (2:00 PM PDT on 2024-01-10; 10:00 AM NZST on 2024-01-11)

Attendance

  • Nate W.
  • Victor L.

Updates/reminders

March 12, 2024

Attendance

  • Nate W
  • Ali Ok
  • Riaan K

Agenda

February 13, 2024

21:00 UTC (1:00 PM PDT on 2024-02-13; 10:00 AM NZST on 2024-02-14)

Attendance

  • Nate W.
  • Josh Berkus
  • Riaan Kleinhans
  • Jay Tihema

Agenda

  • LFX
    • Mentee candidate applications due today!
  • GSoC
    • Org application in, we have several proposals. More welcome.
    • Josh to include GSoC info in newsletter
  • Outreachy
    • OTel?
    • Josh to help recruit admin

Notes

  • Google doc vs Hackmd?
    • We might have to switch
    • Discussed issues for sharing, Chinese contributors
    • Need to put stuff into TAG shared drive Document created to move to for 2024 in CNCF/TAG_CS/Mentoring

Meeting Template

August 15, 2024

10:00 AM Pacific Time (17:00 UTC on 2024-08-15)

Attendance

Updates/reminders

Agenda

Notes

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