diff --git a/images/contributing-1.png b/.gitbook/assets/contributing-1.png similarity index 100% rename from images/contributing-1.png rename to .gitbook/assets/contributing-1.png diff --git a/images/contributing-2.png b/.gitbook/assets/contributing-2.png similarity index 100% rename from images/contributing-2.png rename to .gitbook/assets/contributing-2.png diff --git a/images/contributing-3.png b/.gitbook/assets/contributing-3.png similarity index 100% rename from images/contributing-3.png rename to .gitbook/assets/contributing-3.png diff --git a/images/contributing-4.png b/.gitbook/assets/contributing-4.png similarity index 100% rename from images/contributing-4.png rename to .gitbook/assets/contributing-4.png diff --git a/images/contributing-5.png b/.gitbook/assets/contributing-5.png similarity index 100% rename from images/contributing-5.png rename to .gitbook/assets/contributing-5.png diff --git a/images/how-money-works.jpg b/.gitbook/assets/how-money-works.jpg similarity index 100% rename from images/how-money-works.jpg rename to .gitbook/assets/how-money-works.jpg diff --git a/images/steward-chart-sept-2016.png b/.gitbook/assets/steward-chart-sept-2016.png similarity index 100% rename from images/steward-chart-sept-2016.png rename to .gitbook/assets/steward-chart-sept-2016.png diff --git a/images/trello.png b/.gitbook/assets/trello.png similarity index 100% rename from images/trello.png rename to .gitbook/assets/trello.png diff --git a/README.md b/README.md index 4615c3a5..ed0c2d8e 100644 --- a/README.md +++ b/README.md @@ -1,13 +1,11 @@ -# Enspiral Handbook - +# Introduction If you're looking for introductory information about Enspiral, check our website [enspiral.com](http://enspiral.com/), [this quick slideshow](http://whatis.enspiral.com), or [this 90 second video](https://vimeo.com/125088390). -If you're looking for stories, check out [Enspiral Tales](https://medium.com/enspiral-tales) our collective blog. +If you're looking for stories, check out our blog [Enspiral Tales](https://medium.com/enspiral-tales). You might also be inspired by [this video](https://www.youtube.com/watch?v=lScGElP49Jc) created at Enspiral Summer Fest 2018 by our friends the Digital Story Tellers. - ## About This Handbook This Handbook's primary audience is Enspiral contributors, but it will be publicly available for others who might find it useful. The goal is to give everyone in the network as much clarity and context as possible, while sharing our structures and practices with the outside world as well. @@ -18,13 +16,12 @@ This book is in perpetual beta, it's constantly changing. If you see something t The book is broken up into chapters and sub-chapters. The chapters are: -* [**Agreements**](agreements.md) are the official legislation that governs the Enspiral network. Changing these requires a formal process. -* [**Guides**](guides.md) explain in practical terms how we do stuff, like [what communications tools to use](/guides/comms_guidelines.md), or [how to improve things at Enspiral](/guides/improvements.md). Any Enspiral Contributor can change these. -* [**Working Groups**](working-groups/index.md) Working groups are where we do work on the network. -* [**Enspiral Foundation**](foundation.md) - the central node in the network. The [Board](board.md), [Ops Team](ops-scope.md), [Comms person](comms-role.md), and [Ventures](ventures.md) all have some formal arrangement with the Foundation, which is owned by all the Enspiral Members. -* [**Money**](money.md) - a lot of what makes Enspiral special is how we deal with money. Read more about those processes in this chapter. -* [**Ventures**](ventures.md) - the companies that make up the network. - +* [**Agreements**](agreements/) are the official legislation that governs the Enspiral network. Changing these requires a formal process. +* [**Guides**](guides/) explain in practical terms how we do stuff, like [what communications tools to use](guides/comms_guidelines.md), or [how to improve things at Enspiral](guides/improvements.md). Any Enspiral Contributor can change these. +* [**Working Groups**](index/) Working groups are where we do work on the network. +* [**Enspiral Foundation**](foundation/) - the central node in the network. The [Board](foundation/board.md), [Ops Team](foundation/ops-scope.md), [Comms person](foundation/comms-role.md), and [Ventures](ventures/) all have some formal arrangement with the Foundation, which is owned by all the Enspiral Members. +* [**Money**](money/) - a lot of what makes Enspiral special is how we deal with money. Read more about those processes in this chapter. +* [**Ventures**](ventures/) - the companies that make up the network. ## Other Handbooks @@ -39,8 +36,5 @@ There's an increasing number of companies outside of Enspiral that are also docu * [Gitlab Company Handbook](https://about.gitlab.com/handbook/) * [Thoughtbot Playbook](https://thoughtbot.com/playbook) * [Valve Company Handbook](http://www.valvesoftware.com/company/Valve_Handbook_LowRes.pdf) +* _if you have a handbook of your own, add it here or ping_ [_@richdecibels_](http://twitter.com/richdecibels) _on Twitter_ -* *if you have a handbook of your own, add it here or ping [@richdecibels](http://twitter.com/richdecibels) on Twitter* - - -{% include 'contributing_hint.md' %} diff --git a/SUMMARY.md b/SUMMARY.md index fcff08bc..8b68eab1 100644 --- a/SUMMARY.md +++ b/SUMMARY.md @@ -1,7 +1,7 @@ -# Summary +# Table of contents * [Introduction](README.md) -* [Agreements](agreements.md) +* [Agreements](agreements/README.md) * [Board Agreement](agreements/board.md) * [Brand Agreement](agreements/brand.md) * [Catalyst Agreement](agreements/catalyst.md) @@ -15,7 +15,7 @@ * [Stewardship Agreement](agreements/stewardship.md) * [Venture Agreement](agreements/venture.md) * [Working Groups Agreement](agreements/working_groups.md) -* [Guides](guides.md) +* [Guides](guides/README.md) * [Activation Programme](guides/activation-programme.md) * [Air NZ Airpoints Program](guides/airnz.md) * [Assembly Sprint](guides/assembly-sprints.md) @@ -42,41 +42,41 @@ * [Songs](guides/songs.md) * [Stewarding](guides/stewarding.md) * [Workshop Patterns](guides/workshop_patterns.md) -* [Working Groups](working-groups/index.md) - * [Ambassadors](working-groups/ambassadors.md) - * [Assembly](working-groups/assembly.md) - * [Brand Working Group](working-groups/brand_working_group.md) - * [Catalysts](working-groups/catalysts.md) - * [Collaborative funding](working-groups/collaborative-funding.md) - * [Comms](working-groups/comms.md) - * [MoneySwarm](working-groups/external-funding.md) - * [Gatherings](working-groups/gatherings.md) - * [Ventures](working-groups/ventures.md) -* [Enspiral Foundation Ltd](foundation.md) - * [Constitution](constitution.md) - * [Board of Directors](board.md) - * [Ops Scope](ops-scope.md) - * [Comms Role Scope](comms-role.md) -* [Money](money.md) - * [Collaborative Funding](collabfunding.md) - * [Variable Contributions](finances_variable_contributions.md) - * [Financial Agreement](agreements/financial.md) - * [Financial Transparency](financial_transparency.md) -* [Ventures](ventures.md) - * [Venture Agreement](agreements/venture.md) - * [Venture Introduction Template](venture_introduction_template.md) - * [Venture MOU](venture_mou.md) - * [Venture Profiles](venture_profiles.md) - * [ActionStation](ventures/actionstation.md) - * [Enspiral Academy](ventures/enspiral_academy.md) - * [Fairground](ventures/fairground.md) - * [Enspiral Foundation](ventures/enspiral_foundation.md) - * [EXP](ventures/exp.md) - * [Loomio](ventures/loomio.md) - * [Metric Engine](ventures/metric_engine.md) - * [Scoop](ventures/scoop.md) - * [Proto-Ventures](proto-ventures.md) - * [Gamelab](proto-ventures/gamelab.md) - * [Enspiral Labs](proto-ventures/enspiral-labs.md) - * [Ability Mate](proto-ventures/ability-mate.md) +* [Working Groups](index/README.md) + * [Ambassadors](index/ambassadors.md) + * [Assembly](index/assembly.md) + * [Brand Working Group](index/brand_working_group.md) + * [Catalysts](index/catalysts.md) + * [Collaborative funding](index/collaborative-funding.md) + * [Comms](index/comms.md) + * [MoneySwarm](index/external-funding.md) + * [Gatherings](index/gatherings.md) + * [Ventures](index/ventures.md) +* [Enspiral Foundation Ltd](foundation/README.md) + * [Constitution](foundation/constitution.md) + * [Board of Directors](foundation/board.md) + * [Ops Scope](foundation/ops-scope.md) + * [Comms Role Scope](foundation/comms-role.md) +* [Money](money/README.md) + * [Collaborative Funding](money/collabfunding.md) + * [Variable Contributions](money/finances_variable_contributions.md) + * [Financial Agreement](money/financial.md) + * [Financial Transparency](money/financial_transparency.md) +* [Ventures](ventures/README.md) + * [Venture Agreement](ventures/venture.md) + * [Venture Introduction Template](ventures/venture_introduction_template.md) + * [Venture MOU](ventures/venture_mou.md) + * [Venture Profiles](ventures/venture_profiles/README.md) + * [ActionStation](ventures/venture_profiles/actionstation.md) + * [Enspiral Academy](ventures/venture_profiles/enspiral_academy.md) + * [Fairground](ventures/venture_profiles/fairground.md) + * [Enspiral Foundation](ventures/venture_profiles/enspiral_foundation.md) + * [EXP](ventures/venture_profiles/exp.md) + * [Loomio](ventures/venture_profiles/loomio.md) + * [Metric Engine](ventures/venture_profiles/metric_engine.md) + * [Scoop](ventures/venture_profiles/scoop.md) + * [Proto-Ventures](ventures/proto-ventures/README.md) + * [Gamelab](ventures/proto-ventures/gamelab.md) + * [Enspiral Labs](ventures/proto-ventures/enspiral-labs.md) + * [Ability Mate](ventures/proto-ventures/ability-mate.md) diff --git a/agreements.md b/agreements/README.md similarity index 58% rename from agreements.md rename to agreements/README.md index 9fec96a6..48834fe2 100644 --- a/agreements.md +++ b/agreements/README.md @@ -1,5 +1,4 @@ # Agreements -Agreements are documents which define important processes at Enspiral. They are the legislation which govern the rules of how we operate. The process for creating and changing Agreements is defined in our [Decisions Agreement](/agreements/decisions.html). +Agreements are documents which define important processes at Enspiral. They are the legislation which govern the rules of how we operate. The process for creating and changing Agreements is defined in our [Decisions Agreement](https://github.com/enspiral/handbook/tree/d3234f4c1fe3afc87e5231beeb2d3926aee696d2/agreements/decisions.html). -{% include 'contributing_hint.md' %} diff --git a/agreements/board.md b/agreements/board.md index c129db04..35e85854 100644 --- a/agreements/board.md +++ b/agreements/board.md @@ -1,34 +1,32 @@ -# Agreement: Enspiral Foundation Board of Directors +# Board Agreement - -### Context +## Context This agreement sets out the roles and responsibilities of the Enspiral Foundation Board and the powers granted to the [Directors of Enspiral Foundation Ltd](board.md). As a [registered limited liability company](https://www.business.govt.nz/companies/app/ui/pages/companies/3415611), Enspiral Foundation Ltd is legally required to have a board of directors and a chairperson. -Enspiral’s goal is to distribute vision, strategy, and leadership as widely as possible in the network, so our approach is a “minimum viable board” (MVB), with a narrow compliance focus. - +Enspiral’s goal is to distribute vision, strategy, and leadership as widely as possible in the network, so our approach is a “minimum viable board” \(MVB\), with a narrow compliance focus. -### Roles & Responsibilities +## Roles & Responsibilities * Ensure Enspiral Foundation Ltd is fully compliant with New Zealand laws and regulations, and its company constitution. -* Maintain an overview of current finances, long term financial view, and adequate reserves (as defined in the [Financial Agreement](/agreements/financial.html)). +* Maintain an overview of current finances, long term financial view, and adequate reserves \(as defined in the [Financial Agreement](https://github.com/enspiral/handbook/tree/d3234f4c1fe3afc87e5231beeb2d3926aee696d2/agreements/financial.html)\). * Decide what kind of financial activity can go through the Foundation, and oversee activity in the Foundation’s accounts. -* Oversee all agreements between Enspiral Foundation Ltd and other entities (including Enspiral Ventures and external organisations), such as memorandums of understanding (MOUs - [see definition](http://whatis.techtarget.com/definition/memorandum-of-understanding-MOU-or-MoU)), service contracts, fundholding arrangements, etc. +* Oversee all agreements between Enspiral Foundation Ltd and other entities \(including Enspiral Ventures and external organisations\), such as memorandums of understanding \(MOUs - [see definition](http://whatis.techtarget.com/definition/memorandum-of-understanding-MOU-or-MoU)\), service contracts, fundholding arrangements, etc. * Make recommendations about substantive decisions involving Enspiral Foundation Ltd and its assets, consulting with the shareholders and wider network. * Report quarterly on its activities to the shareholders and wider network. -###Selection & Composition +## Selection & Composition -* Members (shareholders) and existing directors are expected to actively maintain a diverse board in keeping with the [Diversity Agreement](/agreements/diversity.html). +* Members \(shareholders\) and existing directors are expected to actively maintain a diverse board in keeping with the [Diversity Agreement](https://github.com/enspiral/handbook/tree/d3234f4c1fe3afc87e5231beeb2d3926aee696d2/agreements/diversity.html). * Enspiral currently has no quota or strict compositional requirements of the board as we do not want to limit the spectrum of diversity considered. * Directors do not need to be Enspiral Members, and the perspectives of non-member directors should be welcomed. -### Processes +## Processes Defined by the company Constitution: -* Directors not disqualified under the Companies Act can be appointed by the shareholders of Enspiral Foundation Ltd (Enspiral Members) with 75% support. -* Directors can be removed by the shareholders of Enspiral Foundation Ltd (Enspiral Members) with 75% support. +* Directors not disqualified under the Companies Act can be appointed by the shareholders of Enspiral Foundation Ltd \(Enspiral Members\) with 75% support. +* Directors can be removed by the shareholders of Enspiral Foundation Ltd \(Enspiral Members\) with 75% support. * There will be a minimum of 3 and a maximum of 8 directors at any one time. * The Directors must elect one of their number as chairperson of the Board. @@ -39,10 +37,9 @@ Further defined by this agreement: * Decisions about appointing and removing directors will be made in the Enspiral Members Loomio group. * Any Enspiral member may nominate a new Director. * All directors must become Enspiral Contributors, in order to have access and context on network activity. -* The Chair is selected by a 'paper, scissor, rock' process (best 2 out of 3), with the loser becoming the Chair of board for 12 months. +* The Chair is selected by a 'paper, scissor, rock' process \(best 2 out of 3\), with the loser becoming the Chair of board for 12 months. - -### Emergency Powers +## Emergency Powers Under New Zealand law, the Board can take extreme unilateral action, a power Enspiral aims to apply only in rare emergency situations, such as the following risk areas: @@ -53,10 +50,11 @@ Under New Zealand law, the Board can take extreme unilateral action, a power Ens In these cases the board has powers including liquidating the company, terminating contracts, disabling online platforms, commandeering funds, and any other actions the directors deem necessary to meet their legal responsibilities and allowed under the Companies Act. -### Expectations +## Expectations Directors will: * Regularly participate in Enspiral's online and offline collaboration spaces, such as Loomio discussions, members meetings, and retreats. * Make themselves available to answer questions and hear concerns from anyone at Enspiral regarding the Enspiral Foundation, and their roles and responsibilities as board members. * Conduct themselves in a manner which upholds the values of the network and enhances Enspiral’s reputation. + diff --git a/agreements/brand.md b/agreements/brand.md index 6a0f5150..76fb9d65 100644 --- a/agreements/brand.md +++ b/agreements/brand.md @@ -1,22 +1,22 @@ # Brand Agreement -*Note: this agreement is not about ‘branded Enspiral ventures’ or Enspiral associated ventures/companies. For now potential ventures go through the venture process. We have identified that that work needs wider input and alignment with the people working on clarifying Enspiral ventures.* +_Note: this agreement is not about ‘branded Enspiral ventures’ or Enspiral associated ventures/companies. For now potential ventures go through the venture process. We have identified that that work needs wider input and alignment with the people working on clarifying Enspiral ventures._ This agreement is explicitly for anyone to use the Enspiral brand to align with their project, initiative, venture etc and get the right support and help they need to make it happen. -‘X by Enspiral’ can be used for things like… -'supported by, powered by, associated with, sponsored by... +‘X by Enspiral’ can be used for things like… 'supported by, powered by, associated with, sponsored by... Under this agreement to use the brand in this way all you need to do is: -**(1:) Articulate your initiative [by using this form](https://goo.gl/forms/imQs3ZenqFz9x4ls1)** +**\(1:\) Articulate your initiative** [**by using this form**](https://goo.gl/forms/imQs3ZenqFz9x4ls1) The purpose of this form is to act as a risk register and ask some reflective questions that further the thinking of the person behind the project, whilst providing some rigour of thinking to people outside of the project. -**(2:) Gain approval from 3 members of the working group.** +**\(2:\) Gain approval from 3 members of the working group.** This will require you to reach out and chat about your idea with at least 3 people in the Brand Working group. It’s a good chance to circulate your idea in the network, gain momentum for it and also get valuable feedback to see risks, issues and opportunities you might not have seen yet. When you’ve got this crew behind you, you can go for it and use the brand on your amazing, innovative, risky-as-hell or safe-as-houses new 'Supported by Enspiral' project. -If you fail spectacularly and publicly, you'll have our support. Innovation is messy - and running with clear intent and failing is a great thing. If you succeed, awesome. No doubt the network will continue to support you. \ No newline at end of file +If you fail spectacularly and publicly, you'll have our support. Innovation is messy - and running with clear intent and failing is a great thing. If you succeed, awesome. No doubt the network will continue to support you. + diff --git a/agreements/catalyst.md b/agreements/catalyst.md index 58f9f142..f472941d 100644 --- a/agreements/catalyst.md +++ b/agreements/catalyst.md @@ -1,43 +1,36 @@ -# Agreement: Enspiral Catalysts +# Catalyst Agreement -### Context +## Context - -In chemistry, a Catalyst is an agent of change, used in small amounts relative to the reactants, which reduces the amount of energy required to create a reaction, and activates the rest of the system without itself getting consumed. +In chemistry, a Catalyst is an agent of change, used in small amounts relative to the reactants, which reduces the amount of energy required to create a reaction, and activates the rest of the system without itself getting consumed. With Catalysts at Enspiral, we are attempting to take the function of executive leadership, share it across multiple agents, and cycle many people through the role under a set time limit. The goal is to maintain a rhythm of evolution at Enspiral by inviting contribution, participation, and action, whilst reducing the friction people encounter trying to make changes and improvements. - -### Roles & Responsibilities - +## Roles & Responsibilities As leaders, Catalysts are responsible for defining and managing their own work. The specific functions below are intended to only occupy a small fraction of a Catalysts committed time, with the rest spent on their self-directed work programme. -**Support Working Groups and Make Their Work Easier** -The primary responsibility of Catalysts is to catalyze working groups and help them be more productive. This can involve activities like strategy setting, co-facilitation, conflict resolution, fund raising and recruitment. Catalysts exist to support the work, not do the work. +**Support Working Groups and Make Their Work Easier** The primary responsibility of Catalysts is to catalyze working groups and help them be more productive. This can involve activities like strategy setting, co-facilitation, conflict resolution, fund raising and recruitment. Catalysts exist to support the work, not do the work. -**Interface Between Working Groups and the Network** -Catalysts are a focal point in the attention economy. They are responsible for maintaining a list of active working groups and ensuring their activities are communicated succintly to the wider network. They are also responsible for supporting people who wish to join working groups find somewhere to contribute. +**Interface Between Working Groups and the Network** Catalysts are a focal point in the attention economy. They are responsible for maintaining a list of active working groups and ensuring their activities are communicated succintly to the wider network. They are also responsible for supporting people who wish to join working groups find somewhere to contribute. **Maintain a Prioritised Network Improvements List** [The Improvements Board](https://trello.com/b/btHeb35m/enspiral-improvements-board) is the catalysts responsibility. They are responsible for keeping it up to date and ensuring that working groups activity is clearly represented and that ideas for new improvements are frequently reviewed and considered. -**Hold Working Group Rhythms** -Catalysts are responsible for facilitating key rhythms and decisions for the ecosystem of working groups as a whole. - -### Processes +**Hold Working Group Rhythms** Catalysts are responsible for facilitating key rhythms and decisions for the ecosystem of working groups as a whole. +## Processes **Appointment** -The [Catalyst support working group](/working-groups/catalyst-support.md) is responsible for selecting and supporting catalysts. +The [Catalyst support working group](https://github.com/enspiral/handbook/tree/d3234f4c1fe3afc87e5231beeb2d3926aee696d2/working-groups/catalyst-support.md) is responsible for selecting and supporting catalysts. **Resourcing** -The [Catalyst support working group](/working-groups/catalyst-support.md) is responsible for raising funds through cobudget or other means to fund on-going catalyst work. +The [Catalyst support working group](https://github.com/enspiral/handbook/tree/d3234f4c1fe3afc87e5231beeb2d3926aee696d2/working-groups/catalyst-support.md) is responsible for raising funds through cobudget or other means to fund on-going catalyst work. -### Expectations +## Expectations Each Catalyst will have their own style of leadership, and diverse approaches are strongly encouraged. However, there are some guiding principles we expect all Catalysts to follow. @@ -49,3 +42,4 @@ Each Catalyst will have their own style of leadership, and diverse approaches ar * **Inclusive** - consistently create opportunities for all kinds of people to engage. * **Catalysing** - consciously develop leadership capacity in yourself and others. * **Holistic** - regard the bigger picture, the longer term, and the network as a whole. + diff --git a/agreements/decisions.md b/agreements/decisions.md index 57eb29bb..2a931f1f 100644 --- a/agreements/decisions.md +++ b/agreements/decisions.md @@ -1,80 +1,80 @@ # Decisions Agreement -This agreement defines how formal decisions are made at {{book.org}}. It identifies a number of different types of decision-making protocols, and describes processes for participating in formal decision making. +This agreement defines how formal decisions are made at . It identifies a number of different types of decision-making protocols, and describes processes for participating in formal decision making. -### Context +## Context -{{book.org}} is a network of highly autonomous individuals, teams, and ventures. As much as possible, we encourage people to make decisions for themselves. + is a network of highly autonomous individuals, teams, and ventures. As much as possible, we encourage people to make decisions for themselves. -{{book.org}} is also a network building shared commons, and pursuing shared aspirations, that call for collective agreements and commitments. There are a variety of situations where it is useful or necessary to make a formal decision as a group. + is also a network building shared commons, and pursuing shared aspirations, that call for collective agreements and commitments. There are a variety of situations where it is useful or necessary to make a formal decision as a group. -### Decision Protocol: Consensus +## Decision Protocol: Consensus -For formal decisions, {{book.org}} uses [consensus decision-making](https://en.wikipedia.org/wiki/Consensus_decision-making), a methodology with a specific meaning and practice. Consensus does not mean unanimous agreement or engagement from everyone on all decisions. The key concept is consent (you can live with it), which is distinct from agreement (it’s your preference or first choice). +For formal decisions, uses [consensus decision-making](https://en.wikipedia.org/wiki/Consensus_decision-making), a methodology with a specific meaning and practice. Consensus does not mean unanimous agreement or engagement from everyone on all decisions. The key concept is consent \(you can live with it\), which is distinct from agreement \(it’s your preference or first choice\). -### Agreements +## Agreements Formal decisions with everyone are only intended to be used when they will have significant impact on the wider network. This Decision Agreement is the core agreement from which all others derive their mandate. -In order to enable efficient decision-making, provide clarity to participants, comply with laws, and protect the network, certain formal decisions are delegated to specific people, groups, or processes other than a consensus decision. This delegation is an Agreement and they are [documented in our Handbook](/agreements.html). Decisions to change existing Agreements or create new ones are made by everyone in the network together. +In order to enable efficient decision-making, provide clarity to participants, comply with laws, and protect the network, certain formal decisions are delegated to specific people, groups, or processes other than a consensus decision. This delegation is an Agreement and they are [documented in our Handbook](https://github.com/enspiral/handbook/tree/d3234f4c1fe3afc87e5231beeb2d3926aee696d2/agreements.html). Decisions to change existing Agreements or create new ones are made by everyone in the network together. -### Decision Tool: Loomio +## Decision Tool: Loomio -At {{book.org}}, formal decisions are made using a software tool called [Loomio](http://www.loomio.org), which helps groups make collective decisions using constructive deliberation. This process is based on the principle that diverse perspectives can be synthesised to achieve better solutions that work for more people. +At , formal decisions are made using a software tool called [Loomio](http://www.loomio.org), which helps groups make collective decisions using constructive deliberation. This process is based on the principle that diverse perspectives can be synthesised to achieve better solutions that work for more people. -While making use of other channels (online and offline) to enrich input into a decision is strongly encouraged, the results on Loomio are considered the official outcome. This is so that we can keep a clear record and archive, and to ensure that everyone who desires to participate in a given decision-making process has the opportunity to make their voice heard. +While making use of other channels \(online and offline\) to enrich input into a decision is strongly encouraged, the results on Loomio are considered the official outcome. This is so that we can keep a clear record and archive, and to ensure that everyone who desires to participate in a given decision-making process has the opportunity to make their voice heard. Not every Loomio proposal constitutes a formal decision. Many Loomio proposals are created simply to gauge interest or share information. For the purposes of this Agreement, a “formal decision” is a clearly worded Loomio proposal seeking a specific mandate on behalf of the network. -###Making Formal Decisions -Anyone can propose a formal decision at any time. We seek open, transparent decision-making and strive to enable the people who are affected by a decision to participate as fully as possible in making it. {{book.org}} tries to make decisions with the widest possible circle of participants, while recognising the necessity and wisdom of delegating responsibility for certain decisions. +## Making Formal Decisions -A formal decision is only required whenever there is a significant impact on the network. It is difficult to specify exact criteria for every case, so everyone is encouraged to use their best judgement to balance exercising autonomy with gaining shared understanding. +Anyone can propose a formal decision at any time. We seek open, transparent decision-making and strive to enable the people who are affected by a decision to participate as fully as possible in making it. tries to make decisions with the widest possible circle of participants, while recognising the necessity and wisdom of delegating responsibility for certain decisions. -Formal decisions are needed for the following areas (some with the whole network, some with a subset of people or by a process which has been delegated by an Agreement). +A formal decision is only required whenever there is a significant impact on the network. It is difficult to specify exact criteria for every case, so everyone is encouraged to use their best judgement to balance exercising autonomy with gaining shared understanding. +Formal decisions are needed for the following areas \(some with the whole network, some with a subset of people or by a process which has been delegated by an Agreement\). -* Agreements - creating new rules about how {{book.org}} works -* Brand - using the {{book.org}} logo and identity publicly +* Agreements - creating new rules about how works +* Brand - using the logo and identity publicly * Money - spending collective funds or for actions that impact our financial outlook * Tools & Processes - how the network as a whole will work and communicate -* Relationships - commitments as a network with individuals or entities (such as invitations to membership, appointing directors, MOUs with ventures or other entities) +* Relationships - commitments as a network with individuals or entities \(such as invitations to membership, appointing directors, MOUs with ventures or other entities\) * Buy-in & Awareness - when seeking a shared sense of ownership and support from the network as a whole -###Decision Types -This agreement sets out the types of consensus decision making protocols that are used within {{book.org}}. These protocols are named here so they can easily be referred to in other Agreements and contexts, and people can consider which is most appropriate for the situation. +## Decision Types +This agreement sets out the types of consensus decision making protocols that are used within . These protocols are named here so they can easily be referred to in other Agreements and contexts, and people can consider which is most appropriate for the situation. -The default for all formal decision making in {{book.org}} is the Standard Decision. +The default for all formal decision making in is the Standard Decision. | Type | Passing Criteria | Engagement Threshold | Minimum Timeframe | Description | -| -- | -- | -- | -- | -- | -| Standard Decision | Passes as long as there are no blocks | None | 3 working days (5 working days encouraged when possible)| This is the default option and is used for most decisions at {{book.org}}. Ensures that no one strongly opposes a course of action, while allowing progress to move forward. If there are a large number of “no”s, it’s strongly advised to work on another iteration to find a better solution, but the proposer may move ahead at their discretion. | - +| :--- | :--- | :--- | :--- | :--- | +| Standard Decision | Passes as long as there are no blocks | None | 3 working days \(5 working days encouraged when possible\) | This is the default option and is used for most decisions at . Ensures that no one strongly opposes a course of action, while allowing progress to move forward. If there are a large number of “no”s, it’s strongly advised to work on another iteration to find a better solution, but the proposer may move ahead at their discretion. | Additionally, we have other types of formal decisions for specific circumstances. When using any of the decision types below, it must be clearly specified in the proposal. | Type | Passing Criteria | Engagement Threshold | Minimum Timeframe | Description | -| -- | -- | -- | -- | -- | -| Significant Decision | Passes as long as there are no blocks and more than 50% of those stating a position agree | None | 5 working days (10 working days encouraged when possible) | This option should be used for more consequential decisions, such as changes to [{{book.org}} Agreements](/agreements.html). | -| Quorum Decision | Passes as long as there are no blocks.| Requires at least 75% of all eligible voters to agree or abstain (meaning at least ¾ of all group members must participate) | 5 working days (10 working days encouraged when possible) | This option is used when a Special Resolution (as defined in the [Constitution](/constitution.html)) is required | +| :--- | :--- | :--- | :--- | :--- | +| Significant Decision | Passes as long as there are no blocks and more than 50% of those stating a position agree | None | 5 working days \(10 working days encouraged when possible\) | This option should be used for more consequential decisions, such as changes to [ Agreements](https://github.com/enspiral/handbook/tree/d3234f4c1fe3afc87e5231beeb2d3926aee696d2/agreements.html). | +| Quorum Decision | Passes as long as there are no blocks. | Requires at least 75% of all eligible voters to agree or abstain \(meaning at least ¾ of all group members must participate\) | 5 working days \(10 working days encouraged when possible\) | This option is used when a Special Resolution \(as defined in the [Constitution](https://github.com/enspiral/handbook/tree/d3234f4c1fe3afc87e5231beeb2d3926aee696d2/constitution.html)\) is required | | Emergency Decision | Passes even if there are blocks, but requires 75% of those stating a position to agree | None | 10 working days. If faster action is required, the board can exercise its emergency powers. | This option is a safeguard when the normal decision making processes fails. This option is only used in specific circumstances where a minority block would be destructive, such as removing a member, contributor or venture from the community or a role. | +## Discussions & Proposals -###Discussions & Proposals Loomio decisions are generally preceded by a Loomio discussion. It is recommended to allow space for open discussion before starting a proposal, to give people an opportunity to be actively involved in shaping the context of the decision, and to share relevant information and opinions. Any participant can raise a proposal, which describes a clear course of action or resolution. Once a proposal has been created, participants are asked to state a position. | position | meaning | -| -- | -- | -| YES | You’re happy with the proposal.| +| :--- | :--- | +| YES | You’re happy with the proposal. | | ABSTAIN | You’re happy for the group to decide without you. | | NO | You think there might be a better alternative, but you’re willing to go with the group’s decision. | | BLOCK | You’ve got serious objections and you’ll be extremely unhappy if this proposal goes ahead. | -###Blocking -At {{book.org}}, a single block is sufficient to stop a proposal proceeding in most cases. This places a considerable responsibility on someone blocking to deeply consider their choice, and on everyone involved to respect the right to block and to work toward a resolution. +## Blocking + +At , a single block is sufficient to stop a proposal proceeding in most cases. This places a considerable responsibility on someone blocking to deeply consider their choice, and on everyone involved to respect the right to block and to work toward a resolution. A decision to block should not be taken lightly, but if you feel strongly about an issue and really want to stop a proposal you actually need to block it, because simply disagreeing or arguing against is not a guarantee that it won't be passed. @@ -83,13 +83,13 @@ A decision to block should not be taken lightly, but if you feel strongly about * Place the good of the whole group above your own individual preferences. * You are not required to propose an alternative solution to raise a block, but you must articulate the nature of your block clearly so the group can understand the concern and work toward a resolution. * Simply vetoing a decision is not considered a responsible use of consensus blocking - you must be prepared to work collaboratively to try and reach a resolution, make time for conversations, and to help others understand the issue. -* Blocks should only be used in cases where the blocker genuinely believes there is a significant risk of harm to the network, or that the proposal contravenes the fundamental values of {{book.org}}. +* Blocks should only be used in cases where the blocker genuinely believes there is a significant risk of harm to the network, or that the proposal contravenes the fundamental values of . -*Note: Blocks by {{book.org}} Members are binding. The question of whether blocks by contributors are or should be binding as well is ambiguous, with people in the community feeling strongly both ways. That ambiguity is intentionally left unresolved in this agreement.* +_Note: Blocks by Members are binding. The question of whether blocks by contributors are or should be binding as well is ambiguous, with people in the community feeling strongly both ways. That ambiguity is intentionally left unresolved in this agreement._ -###Decision Culture & Practice -While this document defines our formal decision making protocols, the effectiveness of our decision-making practice depends on our collective culture. The following principles have been found to be helpful in supporting formal decision-making at {{book.org}}. +## Decision Culture & Practice +While this document defines our formal decision making protocols, the effectiveness of our decision-making practice depends on our collective culture. The following principles have been found to be helpful in supporting formal decision-making at . **Your Participation** @@ -104,7 +104,8 @@ While this document defines our formal decision making protocols, the effectiven **Enriching Engagement** -* Open multiple channels to get well-rounded input (not just Loomio, not just online). +* Open multiple channels to get well-rounded input \(not just Loomio, not just online\). * Involve people who are not in your geographical location and those you do not work with regularly. -* If you encounter tension, conflict, or confusion, escalate communication to a higher bandwidth channel (Loomio to chat, chat to video, video to one-on-one, one-on-one to mediation by a third party), and then report outcomes back to the group. -* Take considered acts of facilitation to improve the experience of the group overall (examples: inviting in those we have not yet heard from, clarifying and summarising points raised, suggesting good timing for a proposal, etc). +* If you encounter tension, conflict, or confusion, escalate communication to a higher bandwidth channel \(Loomio to chat, chat to video, video to one-on-one, one-on-one to mediation by a third party\), and then report outcomes back to the group. +* Take considered acts of facilitation to improve the experience of the group overall \(examples: inviting in those we have not yet heard from, clarifying and summarising points raised, suggesting good timing for a proposal, etc\). + diff --git a/agreements/diversity.md b/agreements/diversity.md index d72b3408..20ada5c8 100644 --- a/agreements/diversity.md +++ b/agreements/diversity.md @@ -1,13 +1,15 @@ # Diversity Agreement -{{book.org}} is committed to developing and fostering a culture of diversity within an equitable workplace where all people are respected and valued. {{book.org}} will take active steps to reflect the diversity of the communities it works in. This policy provides a framework to which all other policies should align. It provides direction to everyone at {{book.org}}. + is committed to developing and fostering a culture of diversity within an equitable workplace where all people are respected and valued. will take active steps to reflect the diversity of the communities it works in. This policy provides a framework to which all other policies should align. It provides direction to everyone at . -{{book.org}} will better reach its overall goals if it is successful in systematically identifying and removing barriers to full participation in all aspects of our work. Increasing diversity has been consistently shown to help business succeed. It is essential for reaching both our financial and social goals. + will better reach its overall goals if it is successful in systematically identifying and removing barriers to full participation in all aspects of our work. Increasing diversity has been consistently shown to help business succeed. It is essential for reaching both our financial and social goals. + + **will:** -**{{book.org}} will:** * be guided by the principle that equity means more than treating people in the same way; it requires special measures and the accommodation of differences. * advocate for learning and development opportunities to raise awareness and build understanding of equity and diversity in practice. * not tolerate discriminatory behaviour, such as harassment, name-calling, and disparaging jokes, and will take responsibility for appropriately addressing such incidents. * include a commitment to diversity in the selection process for who we bring into our community. -It is the responsibility of everyone at {{book.org}} to ensure that we uphold its principles of equity and diversity in all its practices. +It is the responsibility of everyone at to ensure that we uphold its principles of equity and diversity in all its practices. + diff --git a/agreements/email_accounts_agreement.md b/agreements/email_accounts_agreement.md index 16994ba6..17982573 100644 --- a/agreements/email_accounts_agreement.md +++ b/agreements/email_accounts_agreement.md @@ -1,8 +1,9 @@ -# Agreement: Email accounts +# Email Accounts Agreement * Any Member or Catalyst is entitled to an @enspiral address. * They pay an additional annual fee to the foundation which is set by the board. See the current cost at the [Email accounts guide](https://github.com/enspiral/handbook/blob/Ops-updates/guides/email_accounts.md) -* Any Contributor with an active subscription (full or subsidized) can keep their email address regardless of how / when they received it. +* Any Contributor with an active subscription \(full or subsidized\) can keep their email address regardless of how / when they received it. * Catalysts can decide exceptions to the rule -This agreement was formed through the Assembly Sprint | April 2019 via this [Loomio thread](https://www.loomio.org/d/tLkZUOV5/email-accounts-agreement) +This agreement was formed through the Assembly Sprint \| April 2019 via this [Loomio thread](https://www.loomio.org/d/tLkZUOV5/email-accounts-agreement) + diff --git a/agreements/financial.md b/agreements/financial.md index f2a14e69..d681ecee 100644 --- a/agreements/financial.md +++ b/agreements/financial.md @@ -1,8 +1,8 @@ -# Agreement: Collective Finances +# Financial Agreement ### Context -This agreement defines how {{book.org}} handles money as a collective, specifically the funds in the accounts of {{book.legalOrg}}. Our goals are to ensure legal compliance, financial solvency, and operational reliability, make financial flows across the network as transparent as possible, and direct significant resources to discretionary funds to be decided through participatory processes. +This agreement defines how handles money as a collective, specifically the funds in the accounts of . Our goals are to ensure legal compliance, financial solvency, and operational reliability, make financial flows across the network as transparent as possible, and direct significant resources to discretionary funds to be decided through participatory processes. ## Type of Funds @@ -10,9 +10,9 @@ Money held by the foundation falls into the following two categories. #### Core Fund -The core fund is controlled by the Foundation Board. These funds are flagged for operational expenses and providing an economic runway for {{book.legalOrg}}. +The core fund is controlled by the Foundation Board. These funds are flagged for operational expenses and providing an economic runway for . -The board is expected to maintain a viable level for the core fund account (e.g. minimum of 12 months of fixed expenses) and to periodically allocate any surplus to the approved collaborative funding processes of their choice. +The board is expected to maintain a viable level for the core fund account \(e.g. minimum of 12 months of fixed expenses\) and to periodically allocate any surplus to the approved collaborative funding processes of their choice. #### Collaborative Funds @@ -20,7 +20,7 @@ Funds allocated to an approved collaborative funding process governed by the rul ## Income -{{book.org}} receives income from individuals, companies, trusts or other entities. Income can be broken into the following categories: + receives income from individuals, companies, trusts or other entities. Income can be broken into the following categories: #### Gifts @@ -32,11 +32,11 @@ All recurring membership fees go to core funds. The board is responsible for set #### Sponsorship -A recurring sponsorship with {{book.legalOrg}}. All sponsorships have a written memorandum which outlines the terms of the sponsorship and where funds are allocated. +A recurring sponsorship with . All sponsorships have a written memorandum which outlines the terms of the sponsorship and where funds are allocated. Sponsorship monies can be allocated to any fund, as defined by the sponsorship memorandum. -An agreement (in the form of a memorandum) with the {{book.org}} Board and the sponsor. The Board will sign off on and maintain a record of all memorandums. +An agreement \(in the form of a memorandum\) with the Board and the sponsor. The Board will sign off on and maintain a record of all memorandums. #### Other income @@ -48,7 +48,7 @@ Money spent by the Foundation falls under the following categories. #### Fixed Costs -The board is responsible for managing the fixed costs of the {{book.legalOrg}} from core funds, which are expected to be kept at ‘minimum viable’ to ensure smooth operations of core processes for the {{book.org}} network. +The board is responsible for managing the fixed costs of the from core funds, which are expected to be kept at ‘minimum viable’ to ensure smooth operations of core processes for the network. #### Discretionary Costs @@ -56,20 +56,21 @@ All discretionary costs are managed through an approved collaborative funding pr #### Emergency Costs -The board can approve one-off expenditures from any fund when exercising [their emergency powers](/agreements/board.html#emergency-powers). +The board can approve one-off expenditures from any fund when exercising [their emergency powers](https://github.com/enspiral/handbook/tree/d3234f4c1fe3afc87e5231beeb2d3926aee696d2/agreements/board.html#emergency-powers). ## Collaborative Funding Processes A collaborative funding process must have a facilitator who takes responsibility for the process. Specifically the facilitator is responsible for: -- Ensuring the rules for the process are clearly documented and approved by the board -- Budgeting for the process, including themselves running the process. -- Facilitating the process -- Reporting the outcomes to the network -- Holding entities that receive funding accountable +* Ensuring the rules for the process are clearly documented and approved by the board +* Budgeting for the process, including themselves running the process. +* Facilitating the process +* Reporting the outcomes to the network +* Holding entities that receive funding accountable Funds may only be allocated to a collaborative funding process that has clearly documented rules that have been approved by the board. If no such rules have previously been defined, a proposal must be made to the board and approved. ## Overall Compliance & Reporting -All financial compliance is managed at the discretion of the board. The board will provide a periodical financial report on {{book.org}}s funds/accounts balances and budget/financial forecast. +All financial compliance is managed at the discretion of the board. The board will provide a periodical financial report on s funds/accounts balances and budget/financial forecast. + diff --git a/agreements/harassment_and_abuse.md b/agreements/harassment_and_abuse.md index 838098d0..f54a92e3 100644 --- a/agreements/harassment_and_abuse.md +++ b/agreements/harassment_and_abuse.md @@ -1,57 +1,49 @@ -# Harassment and Abuse Policy +# Harassment And Abuse -***Note:*** **If you currently feel unsafe in Enspiral's communication channels, please immediately e-mail** [foundation@enspiral.com](mailto:foundation@enspiral.com) **.** +_**Note:**_ **If you currently feel unsafe in Enspiral's communication channels, please immediately e-mail** [foundation@enspiral.com](mailto:foundation@enspiral.com) **.** -***If you or someone you know is in immediate danger, seek local law enforcement.*** +_**If you or someone you know is in immediate danger, seek local law enforcement.**_ -Be mindful of the damage which misunderstandings and misleading personal accusations can create. However, if you think you've been seriously harmed by any of the following behaviors, we encourage you to use the [Conflict Resolution Guide](/guides/conflict-resolution.md) to address the issue, **or** report a complaint to authorities. +Be mindful of the damage which misunderstandings and misleading personal accusations can create. However, if you think you've been seriously harmed by any of the following behaviors, we encourage you to use the [Conflict Resolution Guide](../guides/conflict-resolution.md) to address the issue, **or** report a complaint to authorities. -In serious cases if you are found to act in ways prohibited by this agreement you may be asked to leave Enspiral through a formal proposal as per our [Decisions Agreement](/agreements/decisions.md). +In serious cases if you are found to act in ways prohibited by this agreement you may be asked to leave Enspiral through a formal proposal as per our [Decisions Agreement](decisions.md). ### Warning Signs of Harassment or Abuse -- Threatening or inciting violence towards any persons or groups -- Deliberate intimidation -- Unwelcome personal attention -- Unwelcome sharing of private information -- Unwelcome sharing of private communications, except to report complaints -- Jokes related to gender, gender identity and expression, sexual orientation, disability, mental illness, neuro(a)typicality, physical appearance, body size, race, or religion -- Jokes regarding a person's lifestyle choices and practices, including those related to food, health, parenting, drugs, and employment. -- Gratuitous or off-topic sexual images or behaviour +* Threatening or inciting violence towards any persons or groups +* Deliberate intimidation +* Unwelcome personal attention +* Unwelcome sharing of private information +* Unwelcome sharing of private communications, except to report complaints +* Jokes related to gender, gender identity and expression, sexual orientation, disability, mental illness, neuro\(a\)typicality, physical appearance, body size, race, or religion +* Jokes regarding a person's lifestyle choices and practices, including those related to food, health, parenting, drugs, and employment. +* Gratuitous or off-topic sexual images or behaviour ### Reporting Concerns and Complaints -Our [Conflict Resolution Guide](/guides/conflict-resolution.md) can be used to address all specific concerns and complaints. -Additionally, our Decisions Agreement allows Enspiral participants to be removed by formal proposal. Such proposals are _strongly recommended_ in any well-evidenced claims of harassment or abuse. If you find yourself in a situation where you have pursued all the options available here and your concern is yet unresolved email [foundation@enspiral.com](mailto:foundation@enspiral.com). +Our [Conflict Resolution Guide](../guides/conflict-resolution.md) can be used to address all specific concerns and complaints. Additionally, our Decisions Agreement allows Enspiral participants to be removed by formal proposal. Such proposals are _strongly recommended_ in any well-evidenced claims of harassment or abuse. If you find yourself in a situation where you have pursued all the options available here and your concern is yet unresolved email [foundation@enspiral.com](mailto:foundation@enspiral.com). -If you have a complaint made against you, you will have access to the same Enspiral resources as the accuser. Please use the [Conflict Resolution Guide](/guides/conflict-resolution.md) and related resources. +If you have a complaint made against you, you will have access to the same Enspiral resources as the accuser. Please use the [Conflict Resolution Guide](../guides/conflict-resolution.md) and related resources. ### Our stance against "victim-blaming" In all shared activities, and especially in cases of unwanted personal attention, Enspiral stands for relationships based upon the active ongoing consent of participants. - ## All Enspiral participants are expected -to support our personal rights: _freedom of expression_, _freedom from discrimination_, **and** _consent-based interactions_. - - -_____ +to support our personal rights: _freedom of expression_, _freedom from discrimination_, **and** _consent-based interactions_. ### Related Agreements -[Decisions](/agreements/decisions.md) - -[Personal Conduct](/agreements/personal_conduct.md) +[Decisions](decisions.md) -[Diversity](/agreements/diversity.md) +[Personal Conduct](personal_conduct.md) +[Diversity](diversity.md) ### Related Guidelines -[Conflict Resolution Guidelines](/guides/conflict-resolution.md) - -[Communications Guidelines](/guides/comms-guidelines.md) - +[Conflict Resolution Guidelines](../guides/conflict-resolution.md) +[Communications Guidelines](https://github.com/enspiral/handbook/tree/d3234f4c1fe3afc87e5231beeb2d3926aee696d2/guides/comms-guidelines.md) diff --git a/agreements/people.md b/agreements/people.md index c01bc182..36b35ca5 100644 --- a/agreements/people.md +++ b/agreements/people.md @@ -1,22 +1,118 @@ # People Agreement +## Context -###Context The Enspiral Network is a collective of people - at its heart Enspiral is simply made up of relationships. Everyone at Enspiral is a Contributor, and some are also Members. As Members are a subset of Contributors, they are expected to fulfil everything under “contributors” below, in addition to what’s listed under “members”. This agreement specifies these roles. -| **--- Contributors ---** | **--- Members ---** | -|---|---| -| *Joining* | | -| | | -| *Leaving* | | -| | | -| *Required* | | -| |