Merge pull request #139 from lsst-ts/tickets/SITCOM-1407

Added and updated contact numbers and emergency procedures

Author: Slimleashma

AuxTel/Non-Standard-Operations/ATCS/E-Stop-Procedure.rst

@@ -4,9 +4,9 @@
 
 .. _AuxTel-Non-Standard-Procedures-E-Stop-Procedure:
 
-####################
-E-Stop Procedure
-####################
+#######################
+AuxTel E-Stop Procedure
+#######################
 
 
 .. _E-Stop-Procedure-Overview:

Observing-Constraints/AuxTel/index.rst

@@ -17,6 +17,8 @@
 .. _`site webcams`: https://noirlab.edu/science/observing-noirlab/weather-webcams
 .. _`SOAR weather station`: https://noirlab.edu/science/observing-noirlab/weather-webcams/cerro-pachon/environmental-conditions
 .. _`RubinTV`: https://summit-lsp.lsst.codes/rubintv/summit/auxtel 
+.. _`TN-126`: https://sitcomtn-126.lsst.io/#auxtel-image-quality-wind-study
+.. _`online tool`: https://www.calculator.net/dew-point-calculator.html 
 
 ##########################
 AuxTel Weather Constraints
@@ -26,6 +28,8 @@ AuxTel Weather Constraints
 
 This page defines the different types of operational constraints due to weather.
 
+For a full study of wind on image quality, refer to SIT-Com `TN-126`_.
+
 Operating conditions used to define the Rubin construction project are found 
 in `LTS-54 <https://ls.st/lts-54>`__. 
 
@@ -63,7 +67,8 @@ e.g. opening before going to dinner, or leaving the control room to complete ano
 .. warning::
     Vent gates:
         The vent gates on the first floor of the AuxTel dome can add turbulence if winds are high. 
-        Close the vent gates if wind speeds are above 8 m/s.
+        Close the vent gates if wind speeds are above 10 m/s.
+        This value is less than they can physically stand, but this avoids cross talk in the dome. 
 
 
 .. note::
@@ -105,26 +110,28 @@ Wind speeds less than 8 m/s (measured over the last 10 data points):
     - This is safe operation range for AuxTel. 
         No restrictions in observing are needed. 
 
-Wind speeds between 8 and 12 m/s (measured over the last 10 data points):
+Wind speeds between 8 and 15 m/s (measured over the last 10 data points):
     - If the observer has control to choose targets, observe out of the wind.
         Report that the scheduler configuration needs to be changed, or change the scheduler program you are running.
-        Skip over any observing blocks that point the telescope directly into, or 180 degrees opposite, of the dominant direction of the wind.
+        Skip over any observing blocks that point the telescope directly into, or 90 degrees offset from, the dominant direction of the wind.
+    - Close the vent gate(s) at winds over 12 m/s.
+
 
 .. note::
-    90 degree rule:
-        Due to the curved dome, pointing at targets 180 degrees offset from the dominant wind direction creates a wind eddy under the lip of the dome, which can create wind shake on the upper truss of AuxTel. 
-        To compensate for this, it is recommended to look for targets that have a 90-degree offset from the dominant wind direction. 
+    Opposite rule:
+        The optimum place to point when there are winds over 8 m/s is 180 degrees offset from the dominant wind direction. 
 
-Wind speeds greater than 12 m/s (measured over the last 10 data points):
-    - Observers should close once wind gusts have become greater than 12 m/s. 
+
+Wind speeds greater than 15 m/s (measured over the last 10 data points):
+    - Observers should close once wind gusts have become greater than 15 m/s. 
         If mount jitter is occurring frequently in all parts of the sky, close the dome. 
         Before deciding to open again, ensure that sustained winds have dropped below the closure limits for more than 15 minutes. 
-        Reset the timer if the wind jumps over 12 m/s again. 
+        Reset the timer if the wind jumps over 15 m/s again. 
 
 .. warning::
     Dome drop-down shutter:
         The AuxTel dome shutter has a drop-down shutter that opens like a flap, causing it to extend further past the dome structure. 
-        It is opened when observing targets below 25-30 degrees elevation. 
+        It is opened when observing targets below 25 degrees elevation. 
         The drop-down shutter is susceptible to wind gusts, and should be closed if gusts reach over 8 m/s.
 
 .. _auxtel-weather-constraints-humidity-and-dew-point:
@@ -148,14 +155,15 @@ Humidity above 70%:
 The quantity that is more important than relative humidity is the **dew point temperature** and the **dew point difference**. 
 The dew point temperature is the ambient air temperature at which relative humidity will reach 100% - 
 the air is completely saturated with water vapor.
+You can calculate the **dew point temperature** using this `online tool`_.
 The dew point difference is the difference between the dew point temperature and the coldest structure in the telescope dome. 
 
 Example:
     Dew point temperature = 8 degrees C.
 
     AuxTel M1 temperature = 11 degrees C.
 
-    Glycol lines = 4 degrees C.
+    Truss temperature = 4 degrees C.
 
     **Dew point difference = 4 degrees C.**
 
@@ -197,6 +205,9 @@ Winds can bring this moisture into the dome, or it can condense on the dome roof
 
 If clouds are present in the all-sky camera - which is mounted next to Earthcam on Piñon - be mindful of further cloud accumulation and the direction they are coming from. 
 
+Aggregate data by going outside and looking around the sky. 
+During bright time, look along the glowing cloud edges for wisps. 
+
 The `Gemini cloud cameras`_ are useful to evaluate how low the clouds are. 
 Cloud camera images update every 30 seconds during the night. 
 The Gemini cloud cameras begin exposing when the sun is ~6 degrees below horizon.

Safety/emergency-response-guide.rst

@@ -19,6 +19,9 @@
 .. Recommended format for all labels is "Title Name"-"Section Name" -- Spaces should be replaced by hyphens.
 .. To reference a label that isn't associated with an reST object such as a title or figure, you must include the link an explicit title using the syntax :ref:`link text <label-name>`.
 .. An error will alert you of identical labels during the build process.
+.. _`English`: https://docs.google.com/presentation/d/1KMbyblTWzQjOn5Wm8BY_Ip62QuFoldGg/edit?usp=sharing&ouid=116721464699564151672&rtpof=true&sd=true
+.. _`Spanish`: https://docs.google.com/presentation/d/14Q2C2-avt_DoPdipJ3c9qV4TFEoNjiaN/edit?usp=sharing&ouid=116721464699564151672&rtpof=true&sd=true
+.. _`#summit-announce`: https://rubin-obs.slack.com/archives/C07QCJ7F962
 
 ########################
 Emergency Response Guide
@@ -30,6 +33,8 @@ This is a basic emergency response guide organized by the type of emergency.
 
 - This does not replace safety training required to be on the summit.
 
+- A full copy of the emergency procedures and evacuation routes are found here in `English`_ (starting on slide 19) and here in `Spanish`_ (starting on slide 19).
+
 - It is recommended to contact the safety team to complete summit driver's training in addition to the required summit training. 
 
 .. note::
@@ -42,14 +47,16 @@ This is a basic emergency response guide organized by the type of emergency.
 Medical Emergency
 =================
 
-Contact the PolyClinic (the Paramedic on summit) at extension 577
+Contact the **PolyClinic** (the Paramedic on summit) at **extension 577**. 
 
-.. note::
-    If no one answers the telephone, use any Rubin radio tuned to Channel 1. Put out the call:
+ .. important::
+    If no one answers the telephone, use any Rubin radio tuned to Channel 1. 
+    Put out the call:
 
-    - "Atento paramedico, habla [your name]."
-      Wait for a response.
-      If there is no response on the radio, call 440 to the Mountain Assistant.
+        *"Atento paramedico, habla [your name]."*
+        
+        Wait for a response.
+        If there is no response on the radio, call 440 to the Mountain Assistant.
 
 Describe the emergency:
 
@@ -73,52 +80,68 @@ Describe the emergency:
 - Your name
 
     My name is [your name].
-        - "Me llamo [your name]."
+        - *"Me llamo [your name]."*
 
 - Your location
 
     We are in [AuxTel/Main Building] [floor 1, 2, 3, ..].
-        - "Estamos en el [telescopio auxilliar/edificio principal] de Rubin, en el piso [uno, dos, tres, ...]."
+        - *"Estamos en el [telescopio auxiliar/edificio principal] de Rubin, en el piso [uno, dos, tres, ...]."*
 
 - How many people are injured
 
     There are [two, three, ...] people injured.
-        - "Hay [dos, tres ...] personas heridas."
+        - *"Hay [dos, tres ...] personas heridas."*
 
 - Name any hazardous conditions present IF you can identify them. 
   Speak only to the details you know.
 
-- Wait for instructions
+- Wait for instructions. 
+
+.. _emergency-response-guide-inclement-weather:
+
+Inclement weather
+=================
+
+- In the event of precipitation (rain or snowfall), close both domes (if open) and prepare to evacuate the summit.
+
+    - If Summit or NOIRLab Operations have ordered a summit evacuation, prepare to go down on the provided transportation or join a group evacuating in a summit vehicle. 
+
+- If precipitation arrives after hours, shut down operations quickly.
+
+    - Put an announcement on `#summit-announce`_ and call on radio channel 3 and 5 to announce to any on site personnel that the summit is being evacuated. 
+
+    - Gather everyone in the shared vehicles and drive slowly down to Hotel Pachón. 
+
 
 .. _emergency-response-guide-fire:
 
 Fire
 ====
 
-- If you that someone else is in the building, but not currently with you, use a Rubin radio tuned to Channel 3. 
-  
-  Attention Rubin Personnel, FIRE!
-  Evacuate the building!
-  
-  "Atento a todo personal, HAY INCENDIO!
-  Salgan del edificio!"
-
-- Give everyone you encounter directions to meet at the emergency assembly point in the first level parking lot.
+If you detect smoke or fire:
 
-- Pull a fire alarm if possible.
+- Use a fire extinguisher if you are trained to do so.
 
-- Call the Mountain Assistant at extension 440:
-    - If they do not answer, call Control Puerta at extension 434.
-    - Put out a call for help on any Rubin radio tuned to Channel 1. 
+- Take a Rubin radio. Announce on Channel 3. 
+  
+      Attention Rubin Personnel, FIRE! Evacuate the building!
+        - *"Atento a todo personal, HAY INCENDIO! Salgan del edificio!"*
 
-- Use a fire extinguisher if you are trained to do so.
+- If an emergency leader is identified, follow their instructions to evacuate. 
+Give everyone you encounter directions to meet at the emergency assembly point in the first level parking lot.
 
 - Remain low to the ground if you encounter smoke.
 
 - Leave all belongings behind.
 
 - Take the stairs, not the elevators.
 
+- Pull a fire alarm if possible.
+
+- Once outside, alert the Mountain Assistant at extension 440:
+    - If they do not answer, call Control Puerta at extension 434.
+    - Put out a call for help on any Rubin radio tuned to Channel 1. 
+
 .. _emergency-response-guide-earthquake:
 
 
@@ -136,9 +159,8 @@ If it is a small earthquake and shaking stops quickly, there is no need to evacu
 
 - Use the Rubin radio on channel 3 to alert other personnel in the building to meet at the safety point. 
 
-- Call the Mountain Assistant at extension 440.
+- If the earthquake is severe and someone is injured, call the Mountain Assistant on radio channel 1.
     - If they don't respond, call Control Puerta at 434.
-    - If no one answers the phone, use any Rubin radio tuned to Channel 1 to put out the call.
 
 - Wait for instructions in the emergency assembly point. 
 
@@ -173,4 +195,5 @@ Electric shock
 - Provide as many details about the emergency as you can, MOST IMPORTANTLY THE LOCATION.
 
 
+
 This procedure was last modified |today|.