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emcee-tips.md

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Emcee tips

Thank you so much for helping us run one of our calls. Use this guide when you're emceeing a Mozilla Science Lab call!

###Before the call

  • Review the agenda - make sure you understand what is going on and how long each section should last for
    • If you have any questions, feel free to reach out to any Mozilla Science staff
  • Make sure you have a good internet connection, quiet area and a working webcam (for video calls) to take the call.
  • Call in 10-15 min early
    • Speakers will have been asked to call in and test their line 5-10 min early
    • Finalize any last minute details with each of the speakers -- do they want to be introduced in a certain way? Do you know how to pronounce their name?
    • Participants may start arriving shortly before the call. Welcome people as they arrive! Don't worry about constantly repeating yourself.

###Once the call starts

  • Open the event! Welcome everyone.

    • This sets the climate for the entire call. You are the focal point - help the audience get excited for the content of this call!
    • Reminder users new to Etherpad to name themselves in the top right-hand corner, and sign the roll call.
  • Introduce the call and the Mozilla Science Lab

    • This is a good place to use our mission statement.
    • "Welcome to the project call of the Mozilla Science Lab. The Mozilla Science Lab works to make research collaborative, accessible and usable"
  • Introduce yourself.

    • This can be short: "Hi, I'm Abby, lead developer of the Science Lab"
    • Who are you? Why are you here? Why are you excited about emceeing (optional)?
  • Share key details about this call

    • Is this a regular call?
    • What happens on this call? For the project call, we have this summary:

    Featuring the open source projects for science in our Collaborate platform, this call is a forum where we:

    1. highlight new or outstanding contributors,
    2. share updates and invite new contributors to our Collaborate projects and
    3. learn and discuss best practices in open source.
    • Who is speaking on this call?
    • How long is this call?

###During the call

Now you can dive into the agenda items. Be gracious and alert as you go through each item. Your job is to be a bridge between each section and not the focal point.

  • For each speaker:

    • Introduce each speaker with the same amount of enthusiasm
    • Listen to each speaker and help move into a meaningful discussion with the audience. Encourage questions in the etherpad.
    • Have a couple questions in mind in case the audience doesn't have questions or to give them time to get their questions in the pad
    • Read out any etherpad questions during the discussion
    • Keep an eye on the time! If you're short on time, cut the discussion short. Encourage asnyc etherpad q&a while you move on to the next section.
  • For each non-verbal section (Friends of Mozilla Science, Community Updates, etc)

    • If the section is at the beginning of the meeting, read through each point on the call
    • If this is at the end of the call, read through if there's time. Otherwise, feel free to skip and encourage listeners to read on their own time.
      • If there's a lot of time left, feel free to turn these into verbal updates if the correct people are on the call

###Closing the call

  • Thank everyone! Speakers AND participants.
  • Let everyone know when the next call is