Thank you so much for helping us run one of our calls. Use this guide when you're emceeing a Mozilla Science Lab call!
###Before the call
- Review the agenda - make sure you understand what is going on and how long each section should last for
- If you have any questions, feel free to reach out to any Mozilla Science staff
- Make sure you have a good internet connection, quiet area and a working webcam (for video calls) to take the call.
- Call in 10-15 min early
- Speakers will have been asked to call in and test their line 5-10 min early
- Finalize any last minute details with each of the speakers -- do they want to be introduced in a certain way? Do you know how to pronounce their name?
- Participants may start arriving shortly before the call. Welcome people as they arrive! Don't worry about constantly repeating yourself.
###Once the call starts
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Open the event! Welcome everyone.
- This sets the climate for the entire call. You are the focal point - help the audience get excited for the content of this call!
- Reminder users new to Etherpad to name themselves in the top right-hand corner, and sign the roll call.
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Introduce the call and the Mozilla Science Lab
- This is a good place to use our mission statement.
- "Welcome to the project call of the Mozilla Science Lab. The Mozilla Science Lab works to make research collaborative, accessible and usable"
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Introduce yourself.
- This can be short: "Hi, I'm Abby, lead developer of the Science Lab"
- Who are you? Why are you here? Why are you excited about emceeing (optional)?
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Share key details about this call
- Is this a regular call?
- What happens on this call? For the project call, we have this summary:
Featuring the open source projects for science in our Collaborate platform, this call is a forum where we:
- highlight new or outstanding contributors,
- share updates and invite new contributors to our Collaborate projects and
- learn and discuss best practices in open source.
- Who is speaking on this call?
- How long is this call?
###During the call
Now you can dive into the agenda items. Be gracious and alert as you go through each item. Your job is to be a bridge between each section and not the focal point.
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For each speaker:
- Introduce each speaker with the same amount of enthusiasm
- Listen to each speaker and help move into a meaningful discussion with the audience. Encourage questions in the etherpad.
- Have a couple questions in mind in case the audience doesn't have questions or to give them time to get their questions in the pad
- Read out any etherpad questions during the discussion
- Keep an eye on the time! If you're short on time, cut the discussion short. Encourage asnyc etherpad q&a while you move on to the next section.
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For each non-verbal section (Friends of Mozilla Science, Community Updates, etc)
- If the section is at the beginning of the meeting, read through each point on the call
- If this is at the end of the call, read through if there's time. Otherwise, feel free to skip and encourage listeners to read on their own time.
- If there's a lot of time left, feel free to turn these into verbal updates if the correct people are on the call
###Closing the call
- Thank everyone! Speakers AND participants.
- Let everyone know when the next call is