From d66620bbf1b12725d09fab2e8bf5ee8b11f2bd2f Mon Sep 17 00:00:00 2001 From: Heiko Pohl Date: Fri, 18 Jul 2025 09:20:11 +0200 Subject: [PATCH] Rework user spaces dokus --- docs/user/spaces/add-user.md | 18 ++-------- docs/user/spaces/create.md | 28 ++++++--------- docs/user/spaces/customize.md | 14 +------- docs/user/spaces/delete.md | 23 ++++++------- docs/user/spaces/enable-disable.md | 55 ++++++++++++++---------------- docs/user/spaces/quota.md | 19 +++++------ docs/user/spaces/rename.md | 9 ++--- docs/user/spaces/why-spaces.md | 20 +++++------ 8 files changed, 71 insertions(+), 115 deletions(-) diff --git a/docs/user/spaces/add-user.md b/docs/user/spaces/add-user.md index 9f82cedd..b9a145f3 100644 --- a/docs/user/spaces/add-user.md +++ b/docs/user/spaces/add-user.md @@ -8,39 +8,27 @@ draft: false # Add a new member to your Space in OpenCloud -## Add a member - -### Open Space +You can easily invite new members to collaborate within your Space by following the steps below. - Go to your Space and open the members' menu. Member menu -### Search for a member - - In the members menu, you can search for the user from your organization that you want to add. search user -### Assign rights - - Select the desired rights for the member, e.g. whether the person may only read or also edit. Choose rights -### Add - - Click on “Add” to invite the member to the Space. Member added -### Change rights - - To change the rights of a member, open the members menu, click on the corresponding user and select the desired new rights. Change rights -### Remove members - - Open the members menu, click on the three-dot menu next to the member you want to remove and select “Remove member”. Remove user @@ -52,8 +40,8 @@ The removed member immediately loses access to the space. :::important - The added member has immediate access to the Space. -- **Attention:** Every user with the “can manage” right has the authorization to deactivate and delete the Space. -- A deleted Space **cannot be restored**, so be careful who you grant these rights to. +- Attention: Every user with the “can manage” right has the authorization to deactivate and delete the Space. +- A deleted Space cannot be restored, so be careful who you grant these rights to. ::: diff --git a/docs/user/spaces/create.md b/docs/user/spaces/create.md index 47d68bab..e4d93340 100644 --- a/docs/user/spaces/create.md +++ b/docs/user/spaces/create.md @@ -8,40 +8,32 @@ draft: false # Create Spaces and share data in OpenCloud -With **Spaces** you can share data with specific people within your organization. All members of a Space have the defined access to the data, and you can customize the **editing rights** for each member. - -:::important -Spaces can **only be permanently shared within your own organization**. -::: +With Spaces you can share data with specific people within your organization. All members of a Space have the defined access to the data, and you can customize the editing rights for each member. ## Create a new Space -### Open menu - -- Go to the menu item **"Spaces”** in the left sidebar +- Go to the menu item "Spaces” in the left sidebar Space in left Sidebar -### Create new Space - -- Click on **"+ New Space”** +- Click on "+ New Space” New-Space -### Name a Space - -- Enter the desired **name** for the Space. +- Enter the desired name for the Space. Enter Spacename -### Create Space - -- Click on **"Create”**. +- Click on "Create”. ## Display Space -Your new Space now appears under **"Spaces”** and is ready to be used +Your new Space now appears under "Spaces” and is ready to be used Created Space Now you know how to quickly and easily create a Space and can start sharing data! + +:::important +Spaces can only be permanently shared within your own organization. +::: diff --git a/docs/user/spaces/customize.md b/docs/user/spaces/customize.md index fe280c44..94d401d6 100644 --- a/docs/user/spaces/customize.md +++ b/docs/user/spaces/customize.md @@ -15,43 +15,31 @@ You can customize your Space in two places ## How to customize your Space -### Open “Context Menu” - - Click on the “Context menu” in the Space overview or directly in the Space. ### Make adjustments -#### Edit description - - Write your description in the opened texteditor, save and close it. Description Texteditor Description changed -#### Edit subtitle - - In the pop-up window, write your subtitle and confirm. Subtitle Pop-up Subtitle changed -#### Edit image - - Select the image you want for your Space from the pop-up window and confirm. Select folder picture Folder picture changed -#### Set an icon - - Select the icon you want for your Space from the pop-up window. Select Icon Icon changed -#### Change description directly - -- The description of the Space can also be changed directly in the Space by clicking on the **open** next to the description. +- The description of the Space can also be changed directly in the Space by clicking on the open next to the description. Icon changed diff --git a/docs/user/spaces/delete.md b/docs/user/spaces/delete.md index 63afd35a..8be03a74 100644 --- a/docs/user/spaces/delete.md +++ b/docs/user/spaces/delete.md @@ -12,40 +12,37 @@ Before you can delete a Space, it must first be disabled. Here are the steps you ## Disable Space -### Disable Space - - Follow the instructions for [Disable a Space](./disable-enable) to set the Space to the deactivated state before deleting it. -### Make **Space visible** - -- If the Space is no longer visible after deactivation, click on the **Include disabled** filter to display it again. +- If the Space is no longer visible after deactivation, click on the Include disabled filter to display it again. Deactivate Filter ## Delete Space -### Select Space - - Select the Space you want to delete. + Select Space -### Execute deletion +- Click on Delete in the top bar, -- Click on **Delete** in the top bar, Delete Top-Bar or -- Open the **three-dot menu** and select **Delete** +- Open the three-dot menu and select Delete + Context Menu + - Confirm that you are sure that you want to delete the space + Confirm :::caution -A deleted Space **cannot be restored**. It is permanently and irretrievably deleted. -Therefore, be careful to whom you grant **can manage** rights for your Space. +A deleted Space cannot be restored. It is permanently and irretrievably deleted. +Therefore, be careful to whom you grant can manage rights for your Space. -**Please remember to ensure that no important data is lost before deleting.** +Please remember to ensure that no important data is lost before deleting. ::: Now you know how to delete a space. diff --git a/docs/user/spaces/enable-disable.md b/docs/user/spaces/enable-disable.md index 3c43775c..ea78a152 100644 --- a/docs/user/spaces/enable-disable.md +++ b/docs/user/spaces/enable-disable.md @@ -8,66 +8,61 @@ draft: false # Disable and Enable a Space in OpenCloud -A Space can be disabled and later enabled in various ways. This function can only be performed by a **Space Admin** or the **Administrator**. +A Space can be disabled and later enabled in various ways. This function can only be performed by a Space Admin or the Administrator. ## Disable Space -### Via the Space overview - - Select the desired Space. -- Click on **Disable** in the top **taskbar**. +- Click on Disable in the top taskbar. + Overview disabled spaces -- Alternatively, you can click on the **three dots menu** in the Space overview and select **Disable** from the menu. + +- Alternatively, you can click on the three dots menu in the Space overview and select Disable from the menu. Three dot menu -### In the Space +- Go directly to the Space. +- There, click on the three dots menu and select Disable. -- Go directly to the **Space**. -- There, click on the **three dots menu** and select **Disable**. - Three dot menu + Three dot menu -### Confirm deactivation +- Confirm the deactivation. + + Confirm disable -- Confirm the deactivation. - Confirm disable :::note - No data will be deleted, but only the **Space Admin** or the **Administrator** can enable the Space. + No data will be deleted, but only the Space Admin or the Administrator can enable the Space. ::: ## Enable Space -### Disabled Space - -- After the Space has been disabled, the **Enable** option now appears in place of **Disable**. +- After the Space has been disabled, the Enable option now appears in place of Disable. Enable option - Click on it to enable the Space. -### Space not visible +- If the Space is not visible, the filter Show disabled Spaces may be enabled. -- If the Space is not visible, the filter **Show disabled Spaces** may be enabled. Include disabled spaces -- Click on the filter and the Space will appear so that it can be enabled. - Included disabled spaces -## Enable by Administrator +- Click on the filter and the Space will appear so that it can be enabled. + + Included disabled spaces -### Administrator access +## Enable by Administrator -- In the **Administration settings** under Spaces, the **Administrator** can also enable the Space. +- In the Administration settings under Spaces, the Administrator can also enable the Space. -### Enable Space +- The Administrator clicks on the three dots menu and selects Enable. -- The Administrator clicks on the **three dots menu** and selects **Enable**. Three dot menu -- Confirm the selection by clicking on **Enable**. - Click on enable + - Confirm the selection by clicking on Enable. + + Click on enable -### Space appears again +- The Space is now displayed again in the Space Overview. -- The Space is now displayed again in the **Space Overview**. - Enable again + Enable again Now you know how you can disable a Space and enable it again if required. diff --git a/docs/user/spaces/quota.md b/docs/user/spaces/quota.md index ba68e97a..da70cb91 100644 --- a/docs/user/spaces/quota.md +++ b/docs/user/spaces/quota.md @@ -12,24 +12,23 @@ As a Space administrator, you can adjust the storage capacity (quota) of a Space ## Steps to edit the Space quota -### Edit quota +- Select the Edit quota option in the Top-Bar -- Select the **Edit quota** option in the Top-Bar Top-Bar -- or in the **Context-Menu** - Context-Menu +- or in the Context-Menu -### Set new quota + Context-Menu - Two options are available in the window that opens: -- Select a **default size** (e.g. 5 GB) from the drop-down menu. +- Select a default size (e.g. 5 GB) from the drop-down menu. + Select-quota -- Enter an **individual storage size**. - Enter-quota -### Confirm changes +- Enter an individual storage size. + + Enter-quota -- Click on **Confirm** to apply the change. +- Click on Confirm to apply the change. The quota of the space is updated according to the new settings. diff --git a/docs/user/spaces/rename.md b/docs/user/spaces/rename.md index d6ab8637..cb78855d 100644 --- a/docs/user/spaces/rename.md +++ b/docs/user/spaces/rename.md @@ -8,18 +8,15 @@ draft: false # Rename a Space in OpenCloud -## Open context menu +You can rename an existing Space at any time to better reflect its purpose or content. -- Click on the **three dots menu** or do a **right click** on the Space in the Space Overview and select **Rename** +- Click on the three dots menu or do a right click on the Space in the Space Overview and select Rename Rename -## Enter new name - - Enter the new name for the Space and confirm. - confirm -## Renamed + confirm - Now your Space is renamed. Renamed Space diff --git a/docs/user/spaces/why-spaces.md b/docs/user/spaces/why-spaces.md index 111a8963..27a974bf 100644 --- a/docs/user/spaces/why-spaces.md +++ b/docs/user/spaces/why-spaces.md @@ -12,28 +12,28 @@ draft: false ### Let’s take a simple example -- **Alan** creates a folder called **"Project"** and shares it with several Persons +- Alan creates a folder called "Project" and shares it with several Persons Member menu - Later, Alan leaves the organization - As Alan's account is deleted, some shared folder disappears -- **User loses access** to some folders and their content +- User loses access to some folders and their content Member menu ### This scenario highlights several risks -- ❌ **Potential data loss** when the original owner leaves -- ❌ **Project data counts toward personal quotas**, which is not ideal for teamwork -- ❌ **Administrative overhead** when ownership needs to be transferred -- ❌ **Spaghetti sharing chaos** – users get lost in their "Shared with me" or "Shared with others" sections +- Potential data loss when the original owner leaves +- Project data counts toward personal quotas, which is not ideal for teamwork +- Administrative overhead when ownership needs to be transferred +- Spaghetti sharing chaos – users get lost in their "Shared with me" or "Shared with others" sections ## The Benefits of Using Spaces -### Spaces are designed to overcome these limitations and provide a more stable, team-friendly solution +Spaces are designed to overcome these limitations and provide a more stable, team-friendly solution -- 🏢 **Organization-owned**: Spaces belong to the organization, not individuals. -- 👥 **Collaborative management**: Multiple users can manage a Space together. -- 📦 **Dedicated quota**: Each Space has its own storage limit, separate from personal quotas. +- Organization-owned: Spaces belong to the organization, not individuals. +- Collaborative management: Multiple users can manage a Space together. +- Dedicated quota: Each Space has its own storage limit, separate from personal quotas. Member menu