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kollaborative Bereiche, die von mehreren Nutzern verwendet +werden. Anders als persönlicher Speicher müssen sie so aufgebaut sein, +dass sie Klarheit, Zusammenarbeit und Skalierbarkeit unterstützen. +Dieser Leitfaden hilft dir dabei, Spaces gut organisiert und langfristig +nutzbar einzurichten und zu pflegen. + +## Allgemeine Grundsätze + +- Erst planen -- Behandle Spaces nicht wie spontanen Ablagespeicher. + Denke voraus. +- In Rollen und Teams denken -- Strukturiere anhand der Zusammenarbeit + von Personen. +- Skalierbarkeit beachten -- Wähle eine Struktur, die jetzt _und_ + später mit mehr Nutzern funktioniert. +- Konsistenz anwenden -- Benennung, Zugriffsrechte und Aufbau sollten + gemeinsamen Regeln folgen. + +## Ordnerstruktur: Empfohlene Muster + +### Beispiel: Familie + +```plaintext +📁 Familien-Space + ├── 📂 Dokumente + │ ├── 🧾 Versicherungen + │ └── 📑 Verträge + ├── 📂 Fotos + │ ├── 📸 2024 + │ └── 📸 2023 + └── 📂 Gemeinsame Notizen +``` + +### Schule / Kindergarten + +```plaintext +📁 2024 + ├── 📂 Klasse 3B + │ ├── 📂 Unterrichtsmaterial + │ ├── 📂 Elternkommunikation + │ ├── 📂 Hausaufgaben + │ └── 📂 Veranstaltungen & Fotos + ├── 📂 Klasse 4C + │ ├── 📂 Unterrichtsmaterial + │ ├── 📂 Elternkommunikation + │ ├── 📂 Hausaufgaben + │ └── 📂 Veranstaltungen & Fotos +``` + +### Unternehmen / Team + +```plaintext +📁 Marketing-Team + ├── 📂 Kampagnen + │ ├── 📂 Q1-2025 + │ └── 📂 Q2-2025 + ├── 📂 Vorlagen + ├── 📂 Berichte + └── 📂 Meeting-Notizen +``` + +## Namenskonventionen + +- Klare, beschreibende Namen verwenden -- vermeide „Neuer Ordner" oder + kryptische Titel +- Bevorzuge lowercase-mit-bindestrichen oder Title Case +- Relevante Daten hinzufügen: `bericht-2025-Q2.pdf` oder + `Budget 2024.xlsx` +- Sonderzeichen vermeiden: `& % $ § !` können Integrationen stören + +## Richtlinien für Eigentümerschaft & Zugriffe + +- Space Owner festlegen: verantwortlich für Struktur und + Berechtigungen +- Wenn möglich Gruppen für Zugriffskontrolle nutzen (z. B. `staff`, + `students`, `parents`) +- Sensible Inhalte in separate Ordner mit eingeschränktem Zugriff + auslagern +- Bearbeitungs- und Leserechte klar definieren + +## Archivierung & Aufräumen + +- Einen Archiv-Ordner für alte oder ungenutzte Dateien einrichten +- Den Space jährlich überprüfen und veraltete Inhalte entfernen +- Bei Unsicherheit Versionierung nutzen oder vor dem Löschen + exportieren + +## Häufige Stolperfallen + +--- + +❌ Nicht tun ✅ Besser so + +--- + +Alle Dateien im Root-Ordner ablegen Klare Unterordner verwenden + +Persönliche und gemeinsame Inhalte Persönliche Daten in „Persönlich" +mischen belassen + +Allen Nutzern Vollzugriff geben Least-Privilege-Prinzip anwenden + +Uneinheitliche Benennungen nutzen Konventionen definieren & +einhalten + +--- + +## Schnellstart-Vorlage zum Teilen + +Du kannst diese Vorlage für neue Spaces verwenden: + +```plaintext +📁 [Team-/Projektname] + ├── 📂 Dokumente + ├── 📂 Planung + ├── 📂 Ressourcen + ├── 📂 Archiv + └── README.md (Zweck, Struktur, Regeln des Spaces) +``` + +## Zusammenfassung + +--- + +Ziel Vorgehen + +--- + +Spaces leicht navigierbar Klare Ordnernamen & Hierarchie nutzen +machen + +Berechtigungschaos vermeiden Eigentümer und Rollen definieren + +Ordnung behalten Regelmäßig prüfen und archivieren + +Zusammenarbeit fördern Gruppenrechte & standardisierte Benennung + +---