Update text in email that is sent to authors asking them to connect their ORCID iD with OJS

[sheilarabun]

We have received feedback from journal editors asking to update the email text in the email that gets sent to authors asking them to connect their ORCID iD with a journal - the goal is to make the email text more clear to indicate exactly who is asking for permission to get their ORCID iD and write the work to ORCID.

Currently the email says: "Please allow us to add your ORCID id to this submission and also to add the submission to your ORCID profile on publication. Visit the link to the official ORCID website, login with your profile and authorize the access by following the instructions."

We suggest that the email text be edited to say: "You can connect your ORCID iD to this journal submission by logging into your ORCID Record and authenticating the connection here: Connect your ORCID iD. As you go through this process, [Application Name] will also request your permission to be able to add and update information about this article in your ORCID Record should it be published."

Additional notes:

• Kate can review as part of her email template review project.
• Important to be clear as to who the user is giving permission to.
• “Application Name” would be the journal or the institution, depending on who the ORCID member is. It might be hard to insert the “Application Name” into the email but could be useful to define it in the plugin/OJS.

[asmecher]

@sheilarabun, you can propose changes to the email wording either by...

• working with Weblate (https://translate.pkp.sfu.ca/translate/orcid-profile-plugin/emails/en_US/?type=all)
• opening a pull request proposing changes to https://github.com/pkp/orcidProfile/blob/main/locale/en_US/emails.po

Would you be able to give either of those a crack?

I'm not sure about adding the application name (e.g. Open Journal Systems) to the email text, as end users probably won't know what that means -- they'll only know the journal/press/server name, not the underlying application it uses.

[hauschke]

We just had an author writing to us with the suggestion that emails.orcidCollectAuthorId.body should include the manuscript {$submissionTitle} like in emails.orcidRequestAuthorAuthorization.body. This is maybe in line with what's being discussed here: A clarification for what the ORCID authorization is needed.

CC @nuest

[withanage]

@sheilarabun
Hi Sheila,

Will you agree to Alec's suggestion on the “Application Name” ?

I would propose adding the "Journal name" or the "Preprint Server Identity ". Then I will add those varaibles with your suggeste email.

[sheilarabun]

Hi Dulip - I agree with you, I think Journal Name would be the most helpful. Thank you!