Skip to content
New issue

Have a question about this project? Sign up for a free GitHub account to open an issue and contact its maintainers and the community.

Sign up for GitHub

By clicking “Sign up for GitHub”, you agree to our terms of service and privacy statement. We’ll occasionally send you account related emails.

Already on GitHub? Sign in to your account

Jump to bottom

Tasks leading to the conference #40

Open
35 of 47 tasks
geohacker opened this issue Nov 6, 2018 · 0 comments
Open
35 of 47 tasks

Tasks leading to the conference #40

geohacker opened this issue Nov 6, 2018 · 0 comments

Comments

@geohacker
Copy link
Member

geohacker commented Nov 6, 2018 •
edited
Loading

Week of Nov 5

  • Finalise social event
  • Prepare lists
  • Confirm program/speakers/invitations
  • Outreach
  • Travel
  • Procure pens
  • Procure lanyards
  • Design drink coupons
  • Finalise design for lanyards

November 12-13

  • Printing
    • guidebook
    • lanyards
    • drink coupons
    • sponsor posters

November 14

  • Visit IIM
  • Get to know IT/AV/Housekeeping points of contact at IIM
  • Meet the video people
  • Check Internet situation - check what to do for speakers and workshop participants.
  • Check power distribution - spike busters etc.
  • Check lights
  • Check seating
  • Check signage
  • Check lunch and coffee spaces
  • Check for connectors/adapters etc
  • Check postit/chart board for BoF/lightning talk schedules
  • Check slides on the screen and figure out font size, background colours etc
  • Check drinking water situation
  • Buy big postits charts

November 15

  • Kit assembly

November 16

  • Setup registration desks - volunteers
  • Setup banners and signs - volunteers
  • Arrange rooms - volunteers
  • Send instruction emails to participants (arrival time, checkin instructions, lunch/coffee/social even, wifi, locations, coc, general instructions, sajjad's number for reporting coc violations, parking, how to sign up for BoF/lightning talk)
  • Send instruction emails to speakers (arrival time, checkin instructions, lunch/coffee/social even, wifi, locations, coc, slides, coordinators, warn about Internet bring screecasts, invite group link, sajjad's number for reporting coc violations, parking)
  • Prepare list of announcements - sajjad
  • Print name cards for stage - tejas
  • Email coupon registrants with confirmation email - sajjad
  • Confirm lunch coffee schedule
  • Install water canisters
  • Prepare final participants list and handover to security - sachin + venkatesh
  • Test internet - praneeth
  • Take delivery of tote bags - sajjad
  • Pickup booklets - tejas + nikhil
  • Visit yellow submarine - Hari
  • Install whiteboards + chartpaper boards - srividya
  • Print volunteer tasks + phone numbers - srividya
  • Run through - sajjad
  • Check MDC lawns - put standee there - volunteer
  • Put signs everywhere as needed
  • Find the smoking area
  • Setup lamps and the auditorium stage - sesikala + volunteer
Sign up for free to join this conversation on GitHub. Already have an account? Sign in to comment
Assignees
No one assigned
Labels
None yet
Projects
None yet
Milestone
No milestone
Development

No branches or pull requests
1 participant
@geohacker