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* Steering group minutes * Apply suggestions from code review --------- Co-authored-by: Eduardo Rodrigues <eduardo.rodrigues@cern.ch>
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| title: "HSF Steering Group Meeting, 9 September 2024" | ||
| layout: plain_toc | ||
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| ## Attending | ||
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| Present/Contributing: Graeme Stewart, Pere Mato, Torre Wenaus, Eduardo Rodrigues, Benedikt Hegner, Liz Sexton-Kennedy, Michel Jouvin | ||
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| Apologies: Andrea Valassi, Nicole Skidmore | ||
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| ## HSF Email Lists | ||
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| The old coordination list, `hsf-coordination@googlegroups.com`, has been renamed to `hsf-coordination-archive@googlegroups.com`. | ||
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| - Email to the old list name will now *bounce* | ||
| - Otherwise people think they have contacted the HSF, but in reality haven't | ||
| - Using a new list name allows access to the email archive, in case it is needed (ask Graeme for access) | ||
| - Using a Google list to forward to other lists is not possible in the *gratis* version (also meaning we can't have a list that goes to SG + activity conveners, unfortunately) | ||
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| The website should be completely updated to the new email list for the steering group, `hsf-steering@googlegroups.com`. If you spot any anachronistic references to the old list, please make a PR or an Issue. | ||
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| ## Coordination Meeting | ||
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| The coordination meeting on 29 August was not very well attended - some mail went to the wrong list, some of us were stuck in the Architects Forum (LHCC discussion). | ||
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| Michel has fixed the automated reminders from Indico. | ||
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| This week Eduardo is chairing - we should send a specific human email to activity conveners and the SG for a good turnout. | ||
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| - [ ] Eduardo will take care of this. | ||
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| ## HSF Activities | ||
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| Our working groups and activities have been merged into a single "Activities" area on the website ([PR](https://github.com/HSF/hsf.github.io/pull/1582)). | ||
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| "Reviews" sits a bit awkwardly here (and it's not even complete) so needs a revamp. | ||
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| Areas which were actually not active at all were moved to a [*archived* area](https://hepsoftwarefoundation.org/what_are_activities.html#archive) (Analysis Facilities Forum, Conditions Databases, Differentiable Computing, Frameworks, Visualisation). | ||
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| ### Discussions with Activity Areas | ||
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| Any discussions to report on? | ||
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| | Activity | SG Responsible | Met? | | ||
| | ------------- | -------------- | ---- | | ||
| | Data Analysis | Eduardo + Mark | | | ||
| | Detector Simulation | Torre + Graeme | | | ||
| | Physics Generators | Liz + Stefan | Y | | ||
| | JuliaHEP | Pere | Y (implicit) | | ||
| | PyHEP | Eduardo | Y (implicit) | | ||
| | Reconstruction and Software Triggers | Michel + Paul | | | ||
| | Tools and Packaging | Liz | | | ||
| | Training | Graeme + Nicole | Y | | ||
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| It's better to have 2 SG members meet with each of the activity areas. | ||
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| ## Next Workshop | ||
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| Organised by Michel and IJCLab May 5-9, 2025. | ||
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| - It was added to the community calendar | ||
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| *When to setup organising team?* WLCG will help coordinate the announcement, then we will move forward with this. | ||
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| ## European Strategy Update 2025 | ||
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| General agreement that we should contribute to the process. | ||
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| Key areas seem to be: generators, simulation, reconstruction, analysis and training/careers. | ||
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| **We need a team to manage this process and organise the work with the conveners and the wider community.** | ||
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| Volunteers: Michel, Graeme (we need a few more) | ||
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| - [ ] We need to add a couple more SG members | ||
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| - Raise this in the next CG meeting | ||
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| Liz - CMS need to look at WMS. Would produce a white paper for the EPPSU. Who would work on this? If it was HSF/WLCG it needs to be wider than CMS. Process is starting now, collecting information. Some wider engagement in December at a workshop. | ||
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| ## HSF and SFT reporting to WLCG/LHCC | ||
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| LHCC referees meeting for WLCG is tomorrow: Eduardo will represent the HSF. | ||
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| Slides: | ||
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| - [Common and Community Software](https://docs.google.com/presentation/d/1361TObGpuKHpOLXwaubsBNdJBYPG5aV_32eYblKjpvI/edit?usp=sharing) | ||
| - [HSF/community Software Report](https://docs.google.com/presentation/d/130zUrEp5gDfKQL6ZIcts7e00qOI697Q8RbLlHuVno3Y/edit?usp=sharing) | ||
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| Draft for the RRB report will be circulated shortly. | ||
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| ## Seminar Series | ||
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| To bootstrap the [seminar series](https://hepsoftwarefoundation.org/meetings/hsf-seminars.html) (with a new [logo](https://github.com/HSF/hsf.github.io/blob/main/images/HSF-logo/hsf-logo-seminar.svg)) we decided that [Uwe's talk](https://indico.cern.ch/event/1452314/) as part of JuliaHEP as the first event. This will be on *1 October*. | ||
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| As the C&AF meetings are the second week of each month, it seems better to have the seminars generally on the *final Wednesday of each month*, viz. | ||
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| - 30 October | ||
| - 27 November | ||
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| Steering Group members have offered to coordinate the organisation: Benedikt, Michel, Andrea(?). | ||
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| Have a stand alone announcement of the HSF Seminar Series. | ||
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| - [ ] Benedikt/organisers will take care of this. | ||
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| ## HSF Affiliated Projects | ||
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| As of last time there was an update of the [document](https://docs.google.com/document/d/1Un1V21LdehQNwkNGeUZOl_GBQ8IdjUpDp5bi9g2YvLg/edit?usp=sharing) thanks to Eduardo. | ||
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| Main change is to remove the distinction of affiliated / non-affiliated projects. | ||
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| - [ ] Circulate to the Forum list (Thursday; N.B. this document was not previously circulated) | ||
| - We shall also ask projects to express early interest in becoming affiliates | ||
| - [ ] Add the updated description of the HSF Affiliation to the website | ||
| - [ ] Start to discuss with the projects | ||
| - [ ] Rucio | ||
| - [ ] dCache | ||
| - [ ] ROOT | ||
| - [ ] Geant4 | ||
| - [ ] ACTS | ||
| - [ ] Scikit-HEP | ||
| - [ ] ... | ||
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| This will need some SG volunteering to discuss with the projects. | ||
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| Please also check the [document on Guidelines](https://docs.google.com/document/d/1AiLcqyLA4c1y2Iq-YZyKP7DwN8m2AJb_J44cDuGGAXI/edit?usp=sharing), whose expanded version we need to finalise to then circulate to the HSF Forum. | ||
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| **Still to be done - can be circulated today.** | ||
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| - [ ] Graeme will do this. | ||
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| ### Advisory Group | ||
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| Graeme worked on responding to comments on the [Advisory Group document](https://docs.google.com/document/d/1L62pleuuME6K9WLl5T4KQaImPP_Qpc8HSym-XBNTKv8/edit?usp=sharing). Mostly we are down to clarifications of language now, rather than principles. The comments can now be closed, unless someone else wants to add anything. | ||
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| Initial list of members: | ||
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| - LHC Experiments | ||
| - DUNE | ||
| - Belle II | ||
| - "Small" experiments | ||
| - MCNet | ||
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| N.B. Software projects are absent from the AG at the moment. | ||
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| - [ ] Graeme to draft an email for comments, then contact initial list. | ||
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| ## AOB | ||
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| ### Coordination Meetings | ||
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| [Chairing sign up document](https://docs.google.com/spreadsheets/d/1Z1Z4payCpieOLiVFcC6y9j-KCj71u6xX232LHUgIHfI/edit). We need volunteers from now until the end of the year! | ||
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| ### Live Notes | ||
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| Finally, this issue seems to be resolved with the publicly editable CERNbox markdown file. | ||
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| ### Domain | ||
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| Torre made enquiries with BNL who seem to be willing to take over ownership of the domain. | ||
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| ### Website | ||
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| We cleaned up the last few long standing PRs from Kilian - accepted one that makes the link check workflow better; rejected another reformatting one that changed every file on the site. | ||
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| ### Zenodo | ||
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| The HSF Zenodo community was managed through a separate Zenodo account with a shared password (to `hsf-editorial-secretariat@googlegroups.com`). It's better instead to have known community managers, so if you would like to help there, let Graeme/Michel/Eduardo know. | ||
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| This is rather an underused resource! | ||
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| ### HSF on Google | ||
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| Check accounts used and that information is shared correctly. | ||
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| ### Next Meeting | ||
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| Next SG meeting in 2 weeks time again, 23 September: <https://indico.cern.ch/event/1449790/>. |