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Final help picture added. Finals edits done.
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tajhinib committed Nov 2, 2024
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19 changes: 15 additions & 4 deletions src/docs/source/docs/memo.md
Original file line number Diff line number Diff line change
Expand Up @@ -12,7 +12,7 @@ Steps to Create a Memo
![](media/memo_2.png)

As you scroll down the page, you can find thumbnails
for creating different forms of new content. Each is organised under a category. "Memo" can be found under the category "Analyze". "Memo" is one of the type of content. A memo is a first draft of a piece of writing, meant to synthesize ideas generated throughout data analysis. Upon publishing a memo, that memo is opened for comments from the platform's community.
for creating different forms of new content. Each is organised under a category. "Memo" can be found under the category "Analyze". "Memo" is one of the types of content. A memo is a first draft of a piece of writing, meant to synthesize ideas generated throughout data analysis. Upon publishing a memo, that memo is opened for comments from the platform's community.

![](media/memo_3.png)

Expand All @@ -37,18 +37,29 @@ Steps to Create a Memo

7. Next, in the "View Permissions and Groups", you will come across the "Everyone can view this content" toggle. By default, the toggle will be set to on, meaning everyone on the Web can view the content. If you want to restrict access to the content, turn this off.

If you choose to leave the toggle on, you can still associate the content with a particular group. To do so, complete the "Group association and view access." You can select a group with which to associate the content by typing in its name into the field.
If you choose to leave the toggle on, you can still associate the content with a particular group. To do so, complete the "Group association and view access." You can select a group with which to associate the content by typing its name into the field.

![](media/memo_8.png)

If you choose to restrict access to the content, you can designate specific people or groups that will have view access. Add the people who should have view access to this memo by typing their screen name into the "People with view access" field. Add groups whose members should have view access to this memo by typing the group name into the "Group association and view access" field. **Note that if you give a group view access, it will also associate the content with that group. This means the content will appear on the group's page.**

![](media/memo_9.png)

8. Next, click on the "Contribution Metadata" tab.

9. Complete the "License" field by selecting a license from the drop down menu. This indicates how the content should be licensed. We encourage you to leave it as Attribution, Share Alike CC BY-SA, but you can choose any of the other Creative Commons license as you see fit. Please refer to the [*Licensing*](https://creativecommons.org/share-your-work/cclicenses/) section for more information.
![](media/memo_10.png)

9. Complete the "License" field by selecting a license from the drop-down menu. This indicates how the content should be licensed. We encourage you to leave it as Attribution, Share Alike CC BY-SA, but you can choose any of the other Creative Commons licenses as you see fit. Please refer to the [*Licensing*](https://creativecommons.org/share-your-work/cclicenses/) section for more information.

![](media/memo_11.png)

10. Next, add optional keyword tags to your memo. Tag the content. As you type, suggested tags will be automatically generated if they exist already in the system. We recommend following theses suggestions and using existing tags if they are not too different from what you were intending, but feel free to make up new tags!

11. Finally, scroll back up to the top of the page and click “Save” to save your work. And remember: all of these settings can be revised at time: private artifacts can be made public later, and vice versa, for example.
![](media/memo_12.png)

11. Finally, click “Save” at the top of the page to save your work. And remember: all of these settings can be revised at any time: private artifacts can be made public later, and vice versa, for example.

![](media/memo_13.png)

Frequently Asked Questions
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