Merge branch 'master' of https://github.com/UF-Carpentry/website

_minutes/Board-2024-01-23.md

@@ -35,6 +35,10 @@ excerpt: "23 Jan 2024 Meeting"
 ### Introductions
 * Do not need introductions today
 
+### Approving minutes
+* December 12, 2023 minutes were approved
+* Alot of members liked the format used
+
 ### Elections
 * We have results of the election, Ke, Dellena, Vaasuki, and a new member, Calvin
 * Should we expand the self-nomination timeline -
@@ -43,39 +47,45 @@ excerpt: "23 Jan 2024 Meeting"
 
 ### Sponsorship
 * Continue soliciting sponsorship and keep this as a focus now instead of planning and organizing workshops
+* Julie is the contact person for sponsorship for the club, she can transfer money
+* Make sure to contact assigned departments and inform them to contact Julie if sponsoring
+* Send instructions to departments that confirmed sponsorship too
 
 ### Membership renewal
 * Maybe do this in summer and begin working on this now
+* By the time fall starts, you want to have your membership in place, so maybe do this in summer
+* Board can prepare and apply for membership during spring and this would take effect during the summer
+* We can do instructor training without the membership title
 
 ### Budget
-* 
+* We have not gotten sponsor money and/or spent money
 
 ### Spring 2024 workshops
 * We may not have bandwidth this semester to run any workshops, start fresh in fall
+* If Calvin is interested, Ke would consider hosting a Geospatial workshop this spring
+* Plan workshops for fall 2024
 
 ### IFAS reports
-* 
+* Cory is working on 2022 and 2023 reports
+* Cory outlined what he thinks we need for this
+* We will all review this before Cory submits
+* We may not need this, but it may be useful to send to potential sponsors
 
 ### Other
-* 
+* No other notes
 
 ### Next Board Meeting
-* Chair: 
-* Secretary: 
-* Date: 
+* Chair: Ke
+* Secretary: Dellena
+* Date: February 6th, 2024
 * Schedule: 10-11 am (EST)
 
 1. Introductions
-2. Approval of September 29th minutes
-3. Locally organized workshops reporting instructors and helpers
-4. Spring 2024 Workshops
-5. Genomics workshop recap (Aida and Cory)
-6. IFAS reports (Cory)
-7. Budget documents & amounts (Audrey and Ike)
-8. Elections schedule
-9. Instructor training offers
-10. Sponsorship emails
-11. Discussion of Listserve & contact lists (Cory and Flora)
-12. Discuss future workshops
-13. Other
+2. Approval of January 23rd minutes
+3. Sponsorship solicitation
+4. Workshops
+5. IFAS reports (Cory)
+6. Elections
+7. Instructor training/Membership
+8. Other
 

_minutes/Board-2024-02-21.md

@@ -0,0 +1,61 @@
+---
+layout: single
+title: "2024-02-21 Board Meeting"
+menu: "main"
+date: 2024-02-21
+excerpt: "21 February 2024 Meeting"
+---
+
+###### tags: `UF Caprentries` `Meeting` `Minutes`
+
+## Meeting Info
+
+- **Location:** Remote
+- **Date:** 2024 February 21, 10:00 (ET)
+- **Agenda**
+
+1. Introductions
+2. Approval of [Jan 23 minutes]([https://www.uf-carpentries.org/minutes/board-2024-01-23/])
+3. Sponsorships update
+4. Budget update
+5. Membership renewal 
+6. Any other business
+
+- **Participants:**
+    - Present: Ke, Cory, Flora, Yiyang (Calvin)
+    - **Chair:** Ke Zhang
+    - **Secretary:** Ke Zhang
+
+## Notes
+<!-- Other important details discussed during the meeting can be entered here. -->
+
+### Introductions
+* Introduce to the new board member Yiyang (Calvin) Kang.
+
+### Approving minutes
+* Jan 23, 2024 minutes were approved
+
+### Sponsorships update
+* We will have Calvin contact his department for potential sponsorship.
+* We will keep trying to find potential sponsorship from other departments.
+* Libraries will provide another 1000 dollars as sponsorship. 
+
+### Budget update
+* Libraries will provide another 1000 dollars as sponsorship, need to follow up to see if all sponsorships are received.
+
+### Membership renewal
+* We may restart our membership later this year when we have enough funding.
+
+### Other
+* No other notes
+
+### Next Board Meeting
+* Chair: Dellena
+* Secretary: TBD
+* Date: March 5th, 2024
+* Schedule: 1-2 pm (EST)
+
+1. Introductions
+2. Approval of Feb 21st minutes
+3. Sponsorship solicitation
+4. Other

_minutes/Board-2024-02-21.txt

@@ -0,0 +1,62 @@
+---
+layout: single
+title: "2024-02-21 Board Meeting"
+menu: "main"
+date: 2024-02-21
+excerpt: "21 February 2024 Meeting"
+---
+
+###### tags: `UF Caprentries` `Meeting` `Minutes`
+
+## Meeting Info
+
+- **Location:** Remote
+- **Date:** 2024 February 21, 10:00 (ET)
+- **Agenda**
+
+1. Introductions
+2. Approval of [Jan 23 minutes]([https://www.uf-carpentries.org/minutes/board-2024-01-23/])
+3. Sponsorships update
+4. Budget update
+5. Membership renewal 
+6. Any other business
+
+- **Participants:**
+    - Present: Ke, Cory, Flora, Yiyang (Calvin)
+    - **Chair:** Ke Zhang
+    - **Secretary:** Ke Zhang
+
+## Notes
+<!-- Other important details discussed during the meeting can be entered here. -->
+
+### Introductions
+* Introduce to the new board member Yiyang (Calvin) Kang.
+
+### Approving minutes
+* Jan 23, 2024 minutes were approved
+
+### Sponsorships update
+* We will have Calvin contact his department for potential sponsorship.
+* We will keep trying to find potential sponsorship from other departments.
+* Libraries will provide another 1000 dollars as sponsorship. 
+
+### Budget update
+* Libraries will provide another 1000 dollars as sponsorship, need to follow up to see if all sponsorships are received.
+
+### Membership renewal
+* We may restart our membership later this year when we have enough funding.
+
+### Other
+* No other notes
+
+### Next Board Meeting
+* Chair: Dellena
+* Secretary: TBD
+* Date: March 5th, 2024
+* Schedule: 1-2 pm (EST)
+
+1. Introductions
+2. Approval of Feb 21st minutes
+3. Sponsorship solicitation
+4. Other
+

_minutes/Board-2024-09-12.md

@@ -0,0 +1,77 @@
+---
+layout: single
+title: "2024-09-12 Board Meeting"
+menu: "main"
+date: 2024-09-12
+excerpt: "12 September 2024 Meeting"
+---
+
+###### tags: `UF Caprentries` `Meeting` `Minutes`
+
+## Meeting Info
+
+- **Location:** Remote
+- **Date:** 2024 September 12, 2:00pm (ET)
+- **Agenda**
+
+1. Introductions
+2. Membership renewal
+3. Approval of [Feb 21 minutes]([(https://www.uf-carpentries.org/minutes/board-2024-02-21/)]) - can't do this
+4. Online workshop
+5. Tabling events update
+6. Semester workshop and recruiting events
+7. Other
+
+- **Participants:**
+    - Present: Cory, Dellena, Ke, Calvin
+    - **Chair:** Ke
+    - **Secretary:** Dellena Bloom
+
+## Notes
+<!-- Other important details discussed during the meeting can be entered here. -->
+
+### Introductions
+* 
+
+### Membership renewal
+* Julie from the library as well as Flora figured out we do not have enough money for membership dues
+* It has been pledged we think but it has not been given to us yet
+* We are short $600 for the membership dues
+* Ke will follow up with Julie and new directors of informatics institute, who we can then email after this
+* After we get this we can renew membership
+
+### Online workshop
+* Online ecology workshop - Cory had email exchange with the person who wants to do this
+* Calvin is interested in getting involved in this workshop
+* This would work the same way as what we used to do and invite the ecology org/department to sign up first since they requested it
+* No specific day yet - we would want to check with them about this
+* Vaasuki may also want to teach in this
+* Calvin will start to organize this and take communications forward - work with Vaasuki on this
+* Use institutional instructions for how to organize a workshop
+* R for ecologists workshop from carpentries club
+* State employee workshop would be completely online
+* Have specific date of workshop by next week
+
+### Tabline events update
+* Because we get funding from UF departments, we are not able to do tabling, it is a different type of organization
+
+### Semester workshop and recruiting events
+* The online workshop for federal employees can be opened up to UF affiliated peoples - make a website using resources for this
+* URLs for workshop planning: https://docs.carpentries.org/topic_folders/hosts_instructors/hosts_instructors_checklist.html and https://docs.google.com/document/d/1-O1rKkVga5Ok1HXbH9ShI-buRoD53SzpErtzUJTXEFw/edit#heading=h.k7r8s9xh4tnu
+
+### Other
+* Delete the Board-2024-02-21.txt file - date's notes not rendering correctly also
+* Dellena, take a look at this file
+
+### Next Board Meeting
+* Chair: Dellena
+* Secretary: Calvin
+* Date: Thursday September 26th, 2pm
+* Schedule: 
+
+1. Introductions
+2. Approval of Sep 12th minutes
+3. Membership renewal
+4. Online workshops
+5. Semester workshop and recruiting events
+6. Other

_minutes/Board-2024-09-30.md

@@ -0,0 +1,78 @@
+---
+layout: single
+title: "2024-09-30 Board Meeting"
+menu: "main"
+date: 2024-09-30
+excerpt: "30 September 2024 Meeting"
+---
+
+###### tags: `UF Caprentries` `Meeting` `Minutes`
+
+## Meeting Info
+
+- **Location:** Remote
+- **Date:** 2024 September 30, 2:00pm (ET)
+- **Agenda**
+
+1. Introductions
+2. Approval of Sep 12th minutes
+3. Membership renewal
+4. Online workshops
+5. Semester workshop and recruiting events
+6. Other
+
+- **Participants:**
+    - Present: Cory, Dellena, Ke, Calvin, Vaasuki, Flora
+    - **Chair:** Dellena
+    - **Secretary:** Calvin
+
+## Notes
+<!-- Other important details discussed during the meeting can be entered here. -->
+
+### Introductions
+* Talking about how we doing for the days
+
+### Approval of Sep 12th minutes
+* Weird txt file Feb 21 2024 has format issue.
+* Made sure Sep 12th note is good.
+
+### Membership renewal
+* Flora: we have four sponsors, $4000, can renew this week
+* Gathering sponsor: we are good for this year, might need new sponsor next year's spring
+* Need to meet with IIRAI(?) for more sponsorship. Ke is available to meet on Nov 5th 9am, 2024 at Weil Hall.
+* Instructor training funds: NOT covered by the membership renewal, since we get the bronze tier membership. $900 is the cost for each trainee.
+* With every sponsorship we get in the future, we can get more trainee individually.
+
+### Online workshop
+* Organized by Calvin and Vaasuki - sent out email to DEP, not yet responded.
+* Once date decide, we can arrange sign-up sheet.
+* Capacity: need to decide for online, in-person used to be ~40. 
+* Two days workshop?: Ke-yes it's a lot of content and intense.
+* For free workshop, might have more drop-offs than paid ones.
+* Ideally we have 2 helpers per session, depend on helpers for capacity.
+* Reminder email this week, if not we can call Mailin's number.
+
+### Semester workshop and recruiting events
+* During the workshop to recruite.
+* Flyer on the building wall. Ke can make one.
+* Send out email.
+* Hanging out event to let students join and introduce us.
+* Many people attend event -> helper -> member. Vaasuki agrees with her own experience.
+* Budget: we have ~$400 to do the recruiting event.
+
+### Other
+* Permission: Cory changed last-term board member status from owner to member
+* Need to make Hao(?) as an owner.
+
+### Next Board Meeting
+* Chair: Calvin
+* Secretary: Dellana
+* Date: Monday October 14th, 2pm
+* Schedule:
+
+1. Introductions
+2. Approval of Sep 30th minutes
+3. Membership renewal
+4. Online workshops
+5. Semester workshop and recruiting events
+6. Other