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michalroots committed Apr 4, 2023
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37 changes: 19 additions & 18 deletions SUMMARY.md
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* [Board of Directors](foundation/board.md)
* [Ops Scope](foundation/ops-scope.md)
* [Comms Role Scope](foundation/comms-role.md)
* [Ventures](web/enspiral-handbook-2023/ventures/README.md)
* [Venture Agreement](ventures/venture.md)
* [Venture Introduction Template](ventures/venture_introduction_template.md)
* [Venture MOU](ventures/venture_mou.md)
* [Venture Profiles](ventures/venture_profiles/README.md)
* [ActionStation](ventures/venture_profiles/actionstation.md)
* [Enspiral Academy](ventures/venture_profiles/enspiral_academy.md)
* [Fairground](ventures/venture_profiles/fairground.md)
* [Enspiral Foundation](ventures/venture_profiles/enspiral_foundation.md)
* [EXP](ventures/venture_profiles/exp.md)
* [Loomio](ventures/venture_profiles/loomio.md)
* [Metric Engine](ventures/venture_profiles/metric_engine.md)
* [Scoop](ventures/venture_profiles/scoop.md)
* [Ventures](/ventures.md)
* [Money](money/README.md)
* [Collaborative Funding](money/collabfunding.md)
* [Financial Agreement](money/financial.md)
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* [MoneySwarm WG](archive/external-funding.md)
* [Onboarding Emails](/archive/onboarding-info.md)
* [Pods WG](web/enspiral-handbook-2023/archive/pods.md)
- [Proto-Ventures](archive/proto-ventures/README.md)
* [Gamelab](/archive/proto-ventures/gamelab.md)
* [Enspiral Labs](/archive/proto-ventures/enspiral-labs.md)
* [Ability Mate](/archive/proto-ventures/ability-mate.md)
* [Stewarding](archive/stewarding.md)
* [Well Working Group](/archive/well-working-group.md)
* [Variable Contributions](/archive/finances_variable_contributions.md)
* [Ventures WG](ventures.md)
* [Ventures WG](web/enspiral-handbook-2023/archive/ventures.md)
* [Ventures](web/enspiral-handbook-2023/ventures-wg.md)
* [Venture Introduction Template](/archive/ventures/venture_introduction_template.md)
* [Venture Agreement](/archive/ventures/venture.md)
* [Venture MOU](/archive/ventures/venture_mou.md)
* [Venture Profiles](/archive/ventures/venture_profiles/README.md)
* [ActionStation](/archive/ventures/venture_profiles/actionstation.md)
* [Enspiral Academy](/archive/ventures/venture_profiles/enspiral_academy.md)
* [Fairground](/archive/ventures/venture_profiles/fairground.md)
* [Enspiral Foundation](/archive/ventures/venture_profiles/enspiral_foundation.md)
* [EXP](/archive/ventures/venture_profiles/exp.md)
* [Loomio](/archive/ventures/venture_profiles/loomio.md)
* [Metric Engine](/archive/ventures/venture_profiles/metric_engine.md)
* [Scoop](/archive/ventures/venture_profiles/scoop.md)
- [Proto-Ventures](/archive/ventures/proto-ventures/README.md)
* [Gamelab](/archive/ventures/proto-ventures/gamelab.md)
* [Enspiral Labs](/archive/ventures/proto-ventures/enspiral-labs.md)
* [Ability Mate](/archive/ventures/proto-ventures/ability-mate.md)
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# Ventures
# Ventures WG

[_Status_](https://docs.google.com/document/d/1RQrZE_9iw0ewIj7UCvC7SBLCziYwfi13vM5FbRDBCx4/edit?usp=sharing)_: Inactive_

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# Venture Agreement

- [ ] Create a Loomio thread asking for update.

_Warning: This agreement is significantly out-of-date - need for update identified in May 2018 and hasn't been completed yet\)._

This agreement defines what it means to be an Enspiral Venture, and the relationship between Enspiral Ventures and the rest of the Enspiral network.

## Context
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76 changes: 35 additions & 41 deletions foundation/ops-scope.md
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### The contract

Enspiral Foundation Limited via the Board has contracted the Ops team ([Optimi](https://www.optimi.co.nz/)) to provide a range of back office and administrative services. This is a summarised version of the agreed scope of work.
Enspiral Foundation Limited via the Board has contracted the Ops team (Optimi) to provide a range of back office and administrative services. This is a summarised version of the agreed scope of work.

### Ops

Optimi is an Enspiral venture founded by Malcolm Colman-Shearer to enable organisations to spend more time working on the stuff that matters by optimising organisational systems and processes.
Optimi is an Enspiral financial sponsor founded by Malcolm Colman-Shearer *in 2015* to enable organisations to spend more time working on the stuff that matters by optimising organisational systems and processes.

## Contracted work

**Banking and Xero - Financial Admin**
### Banking and Xero - Financial Admin

* Process invoices and bills and keep bank accounts reconciled to Xero
* Make payments for monthly fixed costs
* Pay out Cobudget buckets after the [Bucket Payout form](../money/collabfunding.md) is filled in.
* Chase any overdue invoices
* Work with the accountants and make sure the monthly financial report is published to members
* Keep an accurate record of how much we have in all Foundation accounts
- Process invoices and bills and keep bank accounts reconciled to Xero
- Make payments for monthly fixed costs
- Pay out Cobudget buckets when requested.
- Chase any overdue invoices
- Work with the accountants
- Keep an accurate record of how much we have in all Foundation accounts

**General Inquiries**
### General Inquiries

* Respond to emails coming to contact@enspiral.com \(website contact address\) and foundation@enspiral.com
* If someone doesn't know who to talk to at Enspiral, point them in the right direction
* Ops can also be contacted via the Slack channel \#ops\_chat
- Respond to emails coming to foundation@enspiral.com
- Look after decentralised system that sends contact requests to Slack
- Ops can also be contacted via the Slack channel #ops_chat internally

**Manage Contributors**
### Manage members

* Manage contributor enquiries about operations via email, slack and Google forms.
* Process requests from members to add new contributors
* Send new contributor welcome email
* Add new person to online systems
* Keep list of contributors up to date
* Manage contributor re-opt-in and financial contribution process \(at three months, and annually thereafter\), including removing contributors who opt out
- Process requests from node hosts to add new members
- Keep list of ~~contributors~~ members up to date
- Offboard members who are leaving

**Manage Tools**
### Manage Tools

* Serve as SaaS admin for all Foundation platforms
* Reconcile list of users for all tools with master list of contributors
- Serve as SaaS admin for all Foundation platforms

**Manage Foundation Stewards**
### Manage Foundation Stewards

* Run annual foundation steward re-opt-in process
* Manage issue and forfeiture of shares in the Foundation
- Run annual foundation steward re-opt-in process
- Manage issue and forfeiture of shares in the Foundation

**Company Support**
### Company Support

* Compliance paperwork for AGM and Shareholder meetings
* Manage Enspiral Foundation Ltd on the Companies website and CompanyBox
* Maintain a shareholders register
* Manage document signing for shareholder resolutions
- Compliance paperwork for AGM and Shareholder meetings
- Manage Enspiral Foundation Ltd on the Companies website
- Maintain a shareholders register
- Manage document signing for shareholder resolutions

**Collaborative Funding**
Currently paused until a new approach is established (circa 2021)
* Ensure all contributors are added to Cobudget
* Distribute funds in Cobudget according to contributions
* Update buckets when paid out
### Collaborative Funding

**Role Optimisation**
- Ensure all members are added to Cobudget
- Distribute funds in Cobudget according to requests from the Board
- Update buckets when paid out

* Manage and prioritise a roadmap of identified and suggested improvements to Foundation processes
* Make improvements within scoped budget to provide increased value to Enspiral Foundation
* Reporting back on improvements periodically
* Update the FAQ, help, and onboarding documentation when possible
### Role Optimisation

- Manage and prioritise a roadmap of identified and suggested improvements to Foundation processes
- Make improvements within scoped budget to provide increased value to Enspiral Foundation
- Update the FAQ, help, and onboarding documentation when possible
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# Onboarding

The 2022 changes to Enspiral structure (removing the two-tier membership and introducing nodes) transformed how we onboard people into the Network. It is now the responsibility of [nodes](/nodes/README.md) to onboard new members.
The 2022 changes to Enspiral structure (removing the two-tier membership and introducing nodes) transformed how we onboard people into the Network.

Before joining Enspiral we invite you to **read [Enspiral Guide for Newcomers](guides/newcomers.md) compiled by Nick, providing excellent starting point into your Enspiral experience.**
Before joining Enspiral we invite you to **read [Enspiral Guide for Newcomers](/guides/newcomers.md) compiled by Nick, providing excellent starting point into your Enspiral experience.**

[This post on Loomio](https://www.loomio.com/d/eUqFhOdN/introductions-and-readme-2019) compiles useful information and tools for new Enspiral Members
[This post on Loomio](https://www.loomio.com/d/eUqFhOdN/introductions-and-readme-2019) compiles useful information and tools for new Enspiral members

## Activation Programme

Activation Programme was an experiment launched in 2017 aimed to support new contributors to become quickly active in the community through a "learning by doing" process. It consists in completing a list of easy / intermediate / hard challenges that will help any new contributor know more about Enspiral processes, people and culture.

While the programme is not currently running, the challenges are still relevant for the newcommers to Enspiral.
While the programme is not currently running, the challenges are still relevant for the newcomers to Enspiral.

### Easy challenges

* Enspiral processes
* join a working group
* give feedback on the activation programme
* Enspiral people
* attend an in person Enspiral event
* interview an old timer (even better, make a podcast!)
* Enspiral culture and ideas
* write a blog post
* create a loomio thread
* share something that excites you on Facebook group / watercooler channel
- Processes
- join a working group
- give feedback on the activation programme
- People
- attend an in person Enspiral event
- interview an old timer (even better, make a podcast!)
- Culture and ideas
- write a blog post
- share something that excites you on the watercooler channel

### Intermediate challenges

* update the handbook
* create an improvement ticket
* create a bucket in cobudget
* get paid from a bucket
* complete an improvement ticket \(alone or with someone else\)
- update the handbook
- create a loomio thread
- get paid from a bucket

### Harder challenges

* steward a new contributor through the activation programme
* find paying work for someone Enspiral
- steward a new contributor through the activation programme
- find paying work for someone in Enspiral
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