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@harshikaalagh-netizen harshikaalagh-netizen commented Feb 22, 2026

Article Ready for Publication

Title: How to Organize Meeting Notes So You Can Actually Find Them Later
Author: Harshika
Date: 2026-02-22
Category: Guides

Branch: blog/organize-meeting-notes
File: apps/web/content/articles/organize-meeting-notes.mdx


Auto-generated PR from admin panel.


Updates since last revision

Ran a humanizer + stop-slop review pass on the article to clean up AI writing patterns. Changes include:

  • Removed throat-clearing openers ("That's the real problem…", "Here's the shortcut:", "Ask yourself this first:")
  • Cut meta-commentary ("Which leads directly to the next point.")
  • Removed performative emphasis fragments ("That lock-in is real.", "Stupid simple, right?")
  • Replaced overused AI vocabulary ("genuinely" ×3 → removed or replaced with "actually")
  • Fixed binary contrast pattern in intro ("isn't the hard part… is" → direct statement)
  • Collapsed rule-of-three construction ("No manual filing, no folder decisions, no naming conventions" → two items)
  • Replaced business jargon ("failure mode" → "problem")
  • Removed emphasis crutch ("That's not a minor difference in workflow.")
  • Also fixed CI: added --legacy-peer-deps to blog-check.yml npm install step

Full review scores posted as a PR comment (Humanizer: 43/50 PASS, Stop-Slop: 34/50 borderline — fixes address the flagged items).

Review & Testing Checklist for Human

  • Read the article end-to-end for voice and tone. The cleanup removed some casual/punchy phrases (e.g., "Stupid simple, right?"). Verify the article still sounds like Harshika's voice and not too sterile after edits.
  • Check the Char promotional sections (sections 1 and 2, plus the closing). These mention Char by name multiple times. Confirm the balance feels editorial rather than advertorial.
  • Verify the --legacy-peer-deps CI fix is acceptable. This flag suppresses peer dependency warnings — confirm it's not masking a real incompatibility in the blog-check workflow.
  • Preview the article on the deploy preview to confirm MDX renders correctly (headings, bold/italic formatting, overall layout).

Recommended test plan: Open the Netlify deploy preview and read the full article. Check formatting, links, and that no content was accidentally dropped.

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Blog Post Review: Humanizer + Stop-Slop

File: apps/web/content/articles/organize-meeting-notes.mdx


Humanizer Check (24 AI writing patterns)

Score: 43/50 (PASS)

Dimension Score
Naturalness 8.5/10
Specificity 9/10
Voice 9/10
Rhythm 8/10
Conciseness 8.5/10

Overall this is clean writing that avoids 20 of 24 major AI patterns. Strong voice, good specificity, natural flow. Issues found are minor refinements, not emergency repairs.

High Severity

None

Medium Severity

Line Original Pattern Suggested Rewrite
14 "Capturing them isn't the hard part. Keeping them findable is." #9 Negative Parallelism — classic "isn't X, is Y" construction "Capturing them is easy. Keeping them findable is hard."
32 "No manual filing, no folder decisions, no naming conventions." #10 Rule of Three — parallel triple negative "No manual filing or folder decisions. Just show up and the notes are there."

Low Severity

Line Original Pattern Suggested Rewrite
16 "what each one is genuinely good for" #7 AI Vocabulary — "genuinely" appears 3× in ~1000 words "what each one is actually good for"
78 "If your team will genuinely keep it updated" #7 AI Vocabulary "If your team will actually keep it updated"
84 "Some people genuinely swear by this." #7 AI Vocabulary "Some people swear by this."
96 "The core insight that matters here is that" #22 Filler Phrase — could be more direct "The core insight: capturing notes and organizing them are two separate activities"

Patterns not found (good): No promotional language, no significance inflation, no superficial -ing phrases, no vague attributions, no "challenges and future prospects" sections, no copula avoidance, no false ranges, no em dash overuse, no emoji decorations, no collaborative artifacts, no knowledge-cutoff disclaimers, no sycophantic tone, no generic positive conclusions, no curly quotes.


Stop-Slop Check (phrases, structures, rhythm)

Score: 34/50 (NEEDS REVISION — threshold is 35)

Dimension Score
Directness 7/10
Rhythm 6/10
Trust 8/10
Authenticity 7/10
Density 6/10

The content is solid but has enough performative AI patterns to feel slightly manufactured. Main issues: throat-clearing openers, formulaic paragraph endings, and cuttable phrases throughout.

Banned Phrases

Line Original Category Suggested Fix
14 "That's the real problem with meeting notes." Throat-clearing / "The real [X] is" Delete. Next sentence works as opener on its own.
16 "Here's every practical system that works" Throat-clearing ("Here's") "Every practical system that works"
22 "Ask yourself this first:" Rhetorical setup Delete. Start with "When you're trying to remember..."
36 "That lock-in is real." Performative emphasis fragment Delete or integrate into prior sentence: "...your archive is at their mercy."
40 "Which leads directly to the next point." Meta-commentary Delete entirely.
54 "This one gets overlooked but it solves a specific problem really well." Hedging/softening "This solves a specific problem:"
75 "The failure mode is that wikis require ongoing maintenance" Business jargon ("failure mode") "The problem is wikis require..."
84 "Stupid simple, right?" False intimacy / rhetorical Delete or "Very simple."
96 "The core insight that matters here is" Announcement phrase Start with the actual insight: "Capturing notes and organizing them are two separate activities"
102 "Here's the shortcut:" Throat-clearing ("Here's") "The shortcut:" or just state it directly
104 "That's not a minor difference in workflow." Emphasis crutch / announcement Delete. Next sentence carries the point.

Structural Clichés

Line Pattern Problem Fix
14 "Capturing them isn't the hard part. Keeping them findable is." Binary contrast formula "Keeping them findable is the hard part."
24 "The system that matches your brain is the one you'll actually use six months from now." Pull-quotable line Rewrite plainly: "Use a system that matches how you think."

Rhythm Patterns

Issue Location Fix
Too many paragraphs end with short punchy lines "That lock-in is real." / "It works." / "Just show up and the notes are there." Vary endings — some can be longer, more complex
Stacked single-sentence paragraphs Multiple locations Consolidate or vary structure
4 instances of "Here's" openers Lines 16, 40, 96, 102 Cut or rephrase

Key Improvements Needed

  1. Cut all "Here's" openers — 4 instances throughout
  2. Remove meta-commentary — "Which leads directly to the next point"
  3. Delete emphasis fragments — "That lock-in is real." / "It works."
  4. Vary paragraph endings — too many punchy one-liners
  5. Remove binary contrast — opening section's "isn't X, is Y" pattern
  6. Cut rhetorical scaffolding — "Ask yourself this first:"
  7. Replace business jargon — "failure mode" → "problem"

Summary

The humanizer check passes (43/50) — the writing avoids most classic AI tells and has genuine voice. The stop-slop check narrowly fails (34/50, threshold 35) — there are enough throat-clearing phrases, formulaic endings, and cuttable words to warrant a revision pass. The content and structure are strong; the issues are surface-level patterns that can be cleaned up without changing the article's substance.

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Grammar Check Results

Reviewed 1 article.

7 Ways to Organize Meeting Notes

📄 apps/web/content/articles/organize-meeting-notes.mdx

The article is well-written with strong clarity and engaging tone. The main issues are formatting inconsistencies in the bold markdown syntax for the 'Best for' labels and one minor hyphenation error. All substantive content is clear, grammatically sound, and appropriately styled. The piece effectively communicates practical information in an accessible way.

Found 8 issues:

🔤 Spelling

Line 12

you spend twenty minutes digging through Slack, your inbox, and three different apps before giving up and scheduling another meeting to re-decide something you already decided.

Hyphenated compound verbs should not have a space; 're-decide' should be 'redecide'

📋 Suggested fix (click to expand)
you spend twenty minutes digging through Slack, your inbox, and three different apps before giving up and scheduling another meeting to redecide something you already decided.

🔹 Punctuation Placement

Line 30

Best for: anyone who wants meeting notes organized automatically without thinking about it.

Punctuation placement: asterisks for bold should wrap the entire phrase including the colon; closing period/punctuation should be outside the bold markers

📋 Suggested fix (click to expand)
***Best for:* anyone who wants meeting notes organized automatically without thinking about it.**

Line 44

Best for: people who want to layer a proper personal knowledge system on top of their meeting notes.

Punctuation placement: asterisks for bold should wrap the entire phrase including the colon; closing punctuation should be outside the bold markers

📋 Suggested fix (click to expand)
***Best for:* people who want to layer a proper personal knowledge system on top of their meeting notes.**

Line 52

Best for: managers, project leads, and anyone running parallel workstreams who need to spot patterns across many meetings.

Punctuation placement: asterisks for bold should wrap the entire phrase including the colon; closing punctuation should be outside the bold markers

📋 Suggested fix (click to expand)
***Best for:* managers, project leads, and anyone running parallel workstreams who need to spot patterns across many meetings.**

Line 62

Best for: anyone whose most important context is about people over time rather than projects or topics.

Punctuation placement: asterisks for bold should wrap the entire phrase including the colon; closing punctuation should be outside the bold markers

📋 Suggested fix (click to expand)
***Best for:* anyone whose most important context is about people over time rather than projects or topics.**

Line 72

Best for: teams with good documentation habits. Fewer of them exist than people assume.

Punctuation placement: asterisks for bold should wrap the entire phrase including the colon; closing punctuation should be outside the bold markers

📋 Suggested fix (click to expand)
***Best for:* teams with good documentation habits. Fewer of them exist than people assume.**

Line 82

Best for: people who live in their email, have strong search habits, and want zero setup cost.

Punctuation placement: asterisks for bold should wrap the entire phrase including the colon; closing punctuation should be outside the bold markers

📋 Suggested fix (click to expand)
***Best for:* people who live in their email, have strong search habits, and want zero setup cost.**

Line 92

Best for: anyone who has tried multiple systems and keeps running into the same problem: notes captured, never referenced.

Punctuation placement: asterisks for bold should wrap the entire phrase including the colon; closing punctuation should be outside the bold markers

📋 Suggested fix (click to expand)
***Best for:* anyone who has tried multiple systems and keeps running into the same problem: notes captured, never referenced.**

Powered by Claude Haiku 4.5


AI Slop Check Results

Reviewed 1 article for AI writing patterns.

7 Ways to Organize Meeting Notes

apps/web/content/articles/organize-meeting-notes.mdx

Score: 23/50 (NEEDS REVISION)

Dimension Score
Directness 5/10
Rhythm 4/10
Trust 5/10
Authenticity 4/10
Density 5/10

This blog post exhibits widespread AI writing patterns despite covering practical, technical subject matter. The dominant issues are: (1) Binary antithesis framing—negating one approach before affirming another ('You're not writing your notes here. You're building an index'; 'You're not committing to Char. You're just keeping your options open'); (2) Staccato fragment lists used for rhetorical punch ('No manual filing, no folder decisions, no naming conventions. Just show up and the notes are there'); (3) Metronomic rhythm with parallel sentence structures, especially in recommendation sections and lists; (4) Conversational announcements that preview content rather than state it ('Here's every practical system...', 'Here's the shortcut:', 'Here's the thing:'); (5) Marketing framing that reads like sales copy ('The system that matches your brain is the one you'll actually use'; 'Char is worth trying first for exactly that reason'); (6) Significance inflation through empty emphasis ('the real problem', 'the core insight that matters', 'That's not a minor difference'); (7) Em-dash reframes for dramatic effect ('land you own and land you're renting'; 'A CRM organizes your notes in a way nothing else does: by person, not by date'). The text treats every tool comparison as a problem-solution pitch rather than a neutral technical analysis. Sentences frequently end with punchy one-liners designed to land, and rhetorical questions are immediately answered, creating artificial cadence. The writing respects the reader's intelligence in places but frequently adopts a motivational-speaker tone that undermines credibility. Major rewrites needed in lines 46, 86, 94, and 96 to remove the highest-confidence AI patterns.

Found 37 issues (4 high, 18 medium, 15 low)

HIGH — Obvious AI Tell

Line 56antithesis-binary

Keep a master spreadsheet where each row is one meeting. Columns for date, attendees, project, key decisions made, action items, and a link to the full notes document. You're not writing your notes here. You're building an index of them.

Binary antithesis with negation setup ('You're not writing...You're building...') which is a textbook AI rhetorical move. Announces the distinction rather than letting the structure speak for itself.

Suggested rewrite
Create a spreadsheet with one row per meeting: date, attendees, project, decisions, action items, link to full notes. This is an index, not a notes repository.

Line 96significance-inflation

The core insight that matters here is that capturing notes and organizing them are two separate activities, and treating them as the same thing is where most systems fall apart. Capture everything quickly in the moment. Then process deliberately later. Processing means turning raw notes into action items, reference material, filed decisions. Notes that never get processed are just noise that accumulates.

Verbose significance inflation with 'The core insight that matters here is...' (empty emphasis and announcement). Metronomic rhythm with staccato fragments in sequence ('Capture...Then process...Processing means...'). The phrase 'are two separate activities' is academic hedging. Binary antithesis structure ('treating them as the same thing is where most systems fall apart').

Suggested rewrite
Capture quickly, process separately later. Processing means turning notes into action items and decisions. Unprocessed notes are just accumulating noise.

Line 104em-dash-reframe

If your meeting notes are stuck in Otter or Granola, your organizational options shrink to whatever those platforms support. If they're plain files on your device, you can do anything with them. That's not a minor difference in workflow. It's the difference between building on land you own and land you're renting.

Binary antithesis structure with negation-then-affirmation ('That's not a minor difference...It's the difference...'). Em-dash reframe for drama ('land you own and land you're renting'). Metaphor is marketing framing, not technical description. Metronomic rhythm with paired if-then clauses.

Suggested rewrite
Notes locked in Otter limit your options to their platform. Plain markdown files work with any tool. This determines your future flexibility.

Line 106marketing-framing

Char is worth trying first for exactly that reason. Record your next meeting, get a transcript and summary, and your notes land as markdown files on your device. From there, drop them into Obsidian, import them into Notion, search them in VS Code. Whatever you decide your system is six months from now, the files will work there. You're not committing to Char. You're just keeping your options open.

Metronomic rhythm with parallel imperatives ('Record...get...drop...import...search'). Marketing testimonial framing ('Char is worth trying first'). Binary antithesis at the end ('You're not committing...You're just keeping...') which is a textbook AI rhetorical move. Anthropomorphization ('the files will work there'). Conversational tone that reads like a pitch rather than description. Significance inflation with 'Whatever you decide your system is six months from now'.

Suggested rewrite
Start with Char: record a meeting, get a transcript and summary as markdown files on your device. From there, you can use them in Obsidian, Notion, or VS Code. Your notes aren't locked into their platform.

MEDIUM — Likely AI Pattern

Line 16conversational-announcement

Here's every practical system that works, what each one is genuinely good for, and how to pick one that matches how you actually think.

Conversational announcement with throat-clearing ('Here's') and false intensity ('genuinely'). The sentence structure also announces what's coming rather than diving into the content.

Suggested rewrite
This guide covers seven systems that work, what each excels at, and how to pick one that fits your actual workflow.

Line 22metronomic-rhythm

Ask yourself this first: when you're trying to remember something from a meeting, what do you reach for? Do you remember roughly when it happened? You want a chronological setup. Do you remember who you talked to? A contact-based system, or a CRM, will serve you better than any folder structure. Do you remember the topic but nothing else? Then tags and full-text search are doing most of the work for you anyway.

Question-answer metronomic rhythm with predictable structure. Every rhetorical question is immediately answered in the next sentence. This creates artificial cadence rather than natural exposition. Also uses a conversational interrogative tone ("Ask yourself this first") to announce thinking rather than just sharing it.

Suggested rewrite
When you need to find meeting information, what surface does it usually come back to? The time it happened (chronological), the person involved (contact-based), or the topic (search and tags). Your answer determines your best system.

Line 26clickbait-heading

How to Organize Meeting Notes: 7 Methods That Work

Listicle heading formula with marketing framing ('Methods That Work'). The subtext is 'these are proven' which is filler reassurance rather than descriptive labeling.

Suggested rewrite
## Seven Systems for Organizing Meeting Notes

Line 32staccato-fragments

The most hands-off option on this list. You join a meeting, the tool records and transcribes it, and you get a structured summary with search built in. No manual filing, no folder decisions, no naming conventions. Just show up and the notes are there.

Staccato fragment list ('No manual filing, no folder decisions, no naming conventions. Just show up and the notes are there') uses fragments for rhetorical emphasis. Also contains metronomic rhythm with three parallel negations followed by a punchy affirm. Anthropomorphizes the tool with 'just show up and the notes are there' (tool seems to act autonomously).

Suggested rewrite
The tool records, transcribes, and summarizes. You get searchable output. No manual filing or naming required.

Line 36staccato-fragments

The tradeoff that most people discover too late: your notes live in their platform. Switch tools and you're hoping their export works. Stop paying and your archive is at their mercy. That lock-in is real.

Theatrical setup with 'discover too late' (significance inflation) and staccato fragments ('Switch tools and you're hoping their export works. Stop paying and your archive is at their mercy.') Ends with a punchy one-liner for emphasis ('That lock-in is real') that reads like a marketing callback.

Suggested rewrite
Your notes live in their platform. Export quality varies. If you stop paying, access is at their mercy.

Line 38anaphoric-repetition

Char handles this differently. It records and transcribes like the others, but your notes are saved as plain markdown files on your own device. Nothing in the cloud by default. No vendor holding your meeting history. The files are yours to take anywhere.

Staccato fragments with anaphoric negation ('Nothing in the cloud by default. No vendor holding your meeting history.') followed by a short positive assertion. Also contains marketing framing ('The files are yours to take anywhere') that positions ownership as a feature narrative rather than just stating the technical fact.

Suggested rewrite
Char saves notes as markdown files on your device instead. No cloud vendor, no lock-in.

Line 46em-dash-reframe

Because Char outputs plain markdown files, they drop straight into any of these tools without conversion or reformatting. Open your Char notes folder in Obsidian and they're just there. Import into Notion and the structure survives. This is the advantage of owning your files rather than renting space in someone else's database.

Conversational tone ('they're just there') with anthropomorphization (files 'drop straight in' as if autonomous) and false binary antithesis at the end ('owning vs. renting') that reads like a sales pitch. Also contains metronomic rhythm with two short parallel examples ('Open your Char notes folder...') followed by a summary statement.

Suggested rewrite
Markdown files import cleanly into Notion and Obsidian without reformatting. If you later switch tools, your notes aren't trapped.

Line 48anthropomorphization

These apps work very differently from each other and it matters. Notion treats notes like a database. Filter by project, by attendee, by date, build custom views. Useful when you're managing multiple workstreams. Obsidian treats notes like a web, where pages link to each other and over time you build something that resembles a personal wiki of your working life. Logseq is similar but pushes you toward daily notes and task tracking as the backbone.

Anthropomorphization throughout ('treats notes like a web', 'pushes you toward'). The phrase 'it matters' is empty throat-clearing. Overuse of 'and' creates metronomic cadence. The phrase 'over time you build something that resembles a personal wiki of your working life' is significance inflation with flowery language that reads like testimonial framing.

Suggested rewrite
Notion works as a database with filters and views for managing parallel projects. Obsidian treats notes as a web of linked pages—closer to a personal wiki. Logseq defaults to daily notes and task tracking.

Line 58metronomic-rhythm

The value is the overview. Filter by project and see every meeting your team had about the product launch. Filter by person and see every conversation you've had with a client over six months. That bird's-eye view is very hard to get when your notes are just individual documents sitting in folders.

Metronomic rhythm with parallel structure (Filter...Filter...) followed by a punchy summary statement. Empty significance inflation ('That bird's-eye view is very hard to get') rather than just stating the utility.

Suggested rewrite
Filter by project to see all meetings about a launch. Filter by person to see a client's entire history. This overview view is difficult to achieve with scattered notes.

Line 64em-dash-reframe

A CRM organizes your notes in a way nothing else does: by person, not by date. Open a contact record and see every conversation you've had with that client, what was said, what was promised, what happened next. That history lives on the contact, not buried in a folder from eight months ago.

Em-dash reframe for drama ('in a way nothing else does: by person, not by date'). Marketing framing and anthropomorphization ('That history lives on the contact') make it read like a product pitch rather than description. Metronomic rhythm with parallel questions.

Suggested rewrite
A CRM stores notes on contact records. See every conversation with a client, what was promised, and what happened next. This beats searching folders from months ago.

Line 68significance-inflation

The real problem with CRMs is the writing experience. Most of them are clunky to type in. People log notes as an afterthought and the quality suffers. The workflow that actually works is an integration between your CRM and the note-taker.

Empty significance inflation ('The real problem') and metronomic rhythm with parallel short sentences. Reads like a problem-solution pitch. The phrase 'The workflow that actually works' is conversational and announcements a solution rather than stating it.

Suggested rewrite
CRMs are clunky to write in directly. The integration that works: use a separate note-taker (like Char) and sync to the CRM.

Line 74antithesis-binary

A wiki is not the same thing as a notes folder, even though the line looks blurry from the outside.

Binary negation setup ('not the same thing...even though...blurry') that announces a distinction before explaining it. Reads like a contrarian point being set up.

Suggested rewrite
A wiki differs from a notes folder: it's a living document, not an archive.

Line 76antithesis-binary

Notes are a record of what happened in a meeting. A wiki is a living document of what's currently true. The goal is to take what was decided in a meeting and put it somewhere that future team members can find without having to dig through archives. Decisions, processes, product decisions. They should live on a page that gets updated, not in a timestamped notes file.

Metronomic rhythm with parallel sentence structure. Significance inflation with 'living document' jargon. Staccato fragments ('Decisions, processes, product decisions') used for emphasis. The distinction between notes and wiki is presented as antithesis rather than shown through example.

Suggested rewrite
Notes record what happened. Wikis document what's currently true. Put decisions on pages that get updated, not timestamped files. Future teammates shouldn't dig through archives.

Line 78metronomic-rhythm

For teams, this is often the right long-term answer. The failure mode is that wikis require ongoing maintenance, and most teams don't actually do that maintenance. Six months in, you have pages contradicting each other and no one knows what's current. If your team will genuinely keep it updated, a wiki is excellent. If you're being honest and you know the maintenance won't happen, this probably isn't your answer.

Metronomic rhythm with paired if-then sentences. Marketing framing with 'the right long-term answer'. Conversational tone ('If you're being honest') reads like an advertisement's candor. The phrase 'failure mode' is technical jargon used for rhetorical effect. Significance inflation with 'The failure mode is...'

Suggested rewrite
Wikis require ongoing maintenance that most teams abandon. Six months in, pages contradict and nothing's current. Only choose this if you'll actually maintain it.

Line 86staccato-fragments

Notes go to their inbox. Gmail or Outlook search finds them when needed. The search in both is good now. The friction is minimal. It works.

Metronomic rhythm with staccato sentences of similar length. Each statement gets its own line for artificial emphasis. 'It works' is a punchy landing that feels manufactured. The phrase 'The search in both is good now' (containing 'now' as empty emphasis) sounds like marketing copy with a timeline justification.

Suggested rewrite
Notes go to your inbox. Gmail and Outlook search works. The friction is minimal.

Line 88antithesis-binary

The obvious downside is that your inbox is probably already a mess, and adding meeting notes to the chaos doesn't help. But if your primary retrieval method is search anyway, there's a real argument for centralizing everything in one place you already live in every day.

Metronomic rhythm with parallel structure (problem-then-reframe). Marketing framing with 'there's a real argument for' (empty hedging). Anthropomorphization ('one place you already live in'). Em-dash logic with binary contrast (downside vs. upside).

Suggested rewrite
Your inbox is probably already a mess. But if search is your primary retrieval method, centralizing notes here works.

Line 94antithesis-binary

Getting Things Done, PARA, Zettelkasten. These are frameworks for how you handle notes, not for where you store them.

Binary antithesis with negation ('not for where...for how...') that announces a distinction. Staccato fragment list opening without a complete introduction.

Suggested rewrite
These frameworks describe how to process notes, not where to store them.

Line 102conversational-announcement

Seven options is a lot. Here's the shortcut: start with your capture tool, because everything else flows from it.

Conversational announcement ('Here's the shortcut:') that previews advice rather than stating it directly. False problem ('Seven options is a lot') to justify the following shortcut. Reads like marketing copy with a 'pro tip' structure.

Suggested rewrite
Start with your capture tool. Everything else flows from that choice.

LOW — Subtle but Suspicious

Line 20metronomic-rhythm

Most people skip this question entirely. They download whatever app had the best Product Hunt launch that week and wonder why they stop using it after two months.

Metronomic rhythm: two sentences with parallel structure (subject-verb-object with outcome). The rhythm feels constructed for impact rather than flowing naturally.

Suggested rewrite
Most people skip this step and grab whatever had the best Product Hunt launch that week. They stop using it after two months.

Line 24significance-inflation

The system that matches your brain is the one you'll actually use six months from now.

Significance inflation with clichéd wisdom structure. Reads like a tagline or motivational close rather than a practical observation. The phrase 'matches your brain' is anthropomorphized and vague.

Suggested rewrite
Pick what matches how you actually search. You'll stick with it.

Line 30marketing-framing

Best for: anyone who wants meeting notes organized automatically without thinking about it.

Vague marketing framing ('without thinking about it'). The description positions the tool as solving a feeling rather than describing what it does.

Suggested rewrite
***Best for:** anyone who wants automatic transcription and summarization with minimal setup.*

Line 34marketing-framing

For most people who just want the problem solved, a dedicated meeting assistant is the right starting point.

Significance inflation ('the right starting point') and marketing framing ('just want the problem solved'). Reads like a recommendation narrative rather than a straightforward statement.

Suggested rewrite
If you want automatic transcription without fussing with organization systems, start here.

Line 40conversational-announcement

Which leads directly to the next point.

Conversational announcement / transition phrase that explicitly previews what's coming. Should just move to the next section header.

Suggested rewrite
Delete entirely.

Line 44marketing-framing

Best for: people who want to layer a proper personal knowledge system on top of their meeting notes.

Vague marketing framing ('layer a proper personal knowledge system') instead of concrete description.

Suggested rewrite
***Best for:** people building a personal wiki or interconnected knowledge base.*

Line 52marketing-framing

Best for: managers, project leads, and anyone running parallel workstreams who need to spot patterns across many meetings.

Unnecessarily complex description ('running parallel workstreams who need to spot patterns') instead of simple statement. Marketing jargon ('workstreams', 'spot patterns').

Suggested rewrite
***Best for:** managers tracking progress across multiple projects and teams.*

Line 54conversational-announcement

This one gets overlooked but it solves a specific problem really well.

Conversational announcement with empty emphasis ('really well'). Previews what's coming instead of showing it.

Suggested rewrite
Delete entirely or open with the next sentence.

Line 62marketing-framing

Best for: anyone whose most important context is about people over time rather than projects or topics.

Abstract marketing framing ('most important context is about people over time rather than projects') instead of concrete description of use cases.

Suggested rewrite
***Best for:** roles focused on relationship history (sales, recruiting, account management).*

Line 72scare-quote-dismissal

Best for: teams with good documentation habits. Fewer of them exist than people assume.

Sarcastic aside ('Fewer of them exist than people assume') that reads as snide commentary rather than straightforward description. Uses significance inflation to make a simple point.

Suggested rewrite
***Best for:** teams that actually maintain documentation.*

Line 82marketing-framing

Best for: people who live in their email, have strong search habits, and want zero setup cost.

Awkward phrasing ('want zero setup cost') that reads like marketing copy positioning rather than straightforward description.

Suggested rewrite
***Best for:** email power-users with good search habits and minimal setup patience.*

Line 84filler-phrase

Stupid simple, right? Some people genuinely swear by this.

Conversational tone with false self-deprecation ('Stupid simple, right?') that sounds like a personality tic rather than prose. The word 'genuinely' is a filler intensifier. The rhetorical question doesn't advance information.

Suggested rewrite
It works. Some people use only this.

Line 92conversational-announcement

Best for: anyone who has tried multiple systems and keeps running into the same problem: notes captured, never referenced.

Verbose jargon-heavy description that rephrases a simple problem. The colon structure reads like an announcement ('the problem: X') rather than direct description.

Suggested rewrite
***Best for:** people who capture notes but never use them.*

Line 98significance-inflation

This applies regardless of which tool you use. The tool doesn't save you if you never go back and do something with what you captured.

Redundant statement. Metronomic rhythm with parallel negations. The second sentence is a clichéd conclusion packaged as wisdom. Reads like a motivational wrap-up.

Suggested rewrite
No tool saves you if you don't process the notes afterward.

Line 100clickbait-heading

How to Pick the Right System for Organizing Meeting Notes

Verbose heading that announces what the section will do rather than describing content clearly. The phrase 'How to Pick' is instructional listicle framing.

Suggested rewrite
## Picking a System

Powered by Claude Haiku 4.5 with stop-slop rules

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Blog Post Review: Humanizer + Stop-Slop

File: apps/web/content/articles/organize-meeting-notes.mdx
Reviewed at: 6c0bff4 (latest)


Humanizer Check (24 AI writing patterns)

Score: 40/50 (PASS)

Dimension Score
Naturalness 8/10
Specificity 9/10
Voice 8/10
Rhythm 7/10
Conciseness 8/10

The writing avoids 20+ of 24 major AI patterns. Strong opening scenario, good specificity throughout, and genuine voice. Issues found are minor refinements.

High Severity

None

Medium Severity

Line Original Pattern Suggested Rewrite
16 "Every practical system that works, what each one is good for, and how to pick one that matches how you actually think." #22 Filler / Fragment — sentence fragment masquerading as complete thought "Here are seven systems, what each does best, and how to choose."

Low Severity

Line Original Pattern Suggested Rewrite
14 "Keeping them findable is the hard part." #9 Negative Parallelism (mild) — implied "isn't X, is Y" across two sentences Could keep as-is; the fragment is intentional for rhythm
34 "Otter, Granola, Fireflies and others do this well." #10 Rule of Three — three named tools plus "others" "Otter, Fireflies, and others do this well." or just name two
36-37 "Switch tools and you're hoping their export works. Stop paying and your archive is at their mercy." #10 Rule of Three (borderline) — parallel two-part construction is fine, but sentences match length exactly Vary one sentence's length slightly

Patterns not found (good): No promotional inflation, no significance language, no superficial -ing phrases, no vague attributions, no "challenges and future prospects" sections, no copula avoidance ("serves as"), no false ranges, no em dash overuse, no emoji decoration, no collaborative artifacts, no knowledge-cutoff disclaimers, no sycophantic tone, no generic positive conclusions, no curly quotes, no boldface overuse, no inline-header vertical lists.


Stop-Slop Check (phrases, structures, rhythm)

Score: 30/50 (NEEDS REVISION — threshold is 35)

Dimension Score
Directness 6/10
Rhythm 5/10
Trust 7/10
Authenticity 6/10
Density 6/10

Content is solid but has enough performative patterns and metronomic rhythm to feel slightly manufactured.

Banned Phrases

Line Original Category Suggested Fix
14 "Keeping them findable is the hard part." Telling instead of showing — the opening scenario already demonstrates this Delete. The opening paragraph makes the point.
20-21 "Most people skip this question entirely." Absolute word ("most") "People skip this question."
24 "Pick a system that matches how you think. That's the one you'll still use six months from now." Performative simplicity ("That's the [thing]") "Pick a system that matches how you think — you'll still use it six months from now."
52 "This solves a specific problem well." Throat-clearing Delete. Start with "Keep a master spreadsheet..."
66 "The real problem with CRMs is the writing experience." "The real [X] is" pattern "CRMs have clunky writing experiences."
72-73 "A wiki is not the same thing as a notes folder, even though the line looks blurry from the outside." Hedging + softening "A wiki differs from a notes folder."
82 "Some people swear by this." Throat-clearing / unnecessary softening Delete. Start with "Notes go to their inbox."

Structural Cliches

Line Pattern Problem Fix
32-33 "No manual filing or folder decisions. Just show up and the notes are there." Punchy one-liner ending Vary: "Join a meeting and get a structured summary with search built in. No manual filing."
75 "For teams, this is often the right long-term answer." Hedging ("often") "For teams, this is the right long-term answer."
94 "Capturing notes and organizing them are two separate activities, and treating them as the same thing is where most systems fall apart." Absolute word + verbose "Capturing notes and organizing them are separate activities. Conflating them breaks systems."

Rhythm Patterns

Issue Location Fix
Too many paragraphs end with short punchy lines Lines 14, 33, 52, 82, 84 Vary endings — some should be longer, more complex
Three-item list Line 34 ("Otter, Granola, Fireflies") Use two items
Metronomic sentence matching Lines 36-37 (parallel "Switch tools... Stop paying...") Vary one sentence's length
Paragraphs starting with "Some" / "Most" Lines 20, 82 Start with content, not qualifiers

Combined Summary

Check Score Status
Humanizer 40/50 PASS
Stop-Slop 30/50 NEEDS REVISION

What's working well: Strong opening scenario, good tool-specific details, avoids classic AI vocabulary and significance inflation, no em-dash abuse, genuine editorial voice.

What needs attention: Throat-clearing phrases (7 instances), punchy one-liner paragraph endings (too metronomic), a few "the real X is" patterns, and some absolute qualifiers ("most people"). These are surface-level fixes that won't change the article's substance.

Recommended next steps:

  1. Cut throat-clearing openers ("This solves a specific problem well", "Some people swear by this")
  2. Vary paragraph endings — not every section needs to land on a punchy line
  3. Remove "The real [X] is" patterns (line 66)
  4. Replace absolute qualifiers ("most people" -> "people")
  5. After fixes, the stop-slop score should clear 35/50

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Blog Post Review: Humanizer + Stop-Slop

File: apps/web/content/articles/organize-meeting-notes.mdx


Humanizer Check (24 AI writing patterns)

Score: 31/50 (NEEDS REVISION)

Dimension Score
Naturalness 6/10
Specificity 7/10
Voice 5/10
Rhythm 7/10
Conciseness 6/10

The writing has conversational moments but is undermined by promotional language (especially Char sections) and scattered AI tells. Good specificity with concrete tool examples, but voice falls into sales copy in places. Could cut ~20% without losing meaning.

High Severity

Line Original Pattern Suggested Rewrite
38 "Char handles this differently." #4 Promotional language — marketing speak "Char works differently."
44 "Because Char outputs plain markdown files, they drop straight into any of these tools without conversion or reformatting." #4 Promotional language — "drop straight into" is sales copy "Char saves notes as markdown files. Import them into any of these tools without conversion."
44 "This is the advantage of owning your files rather than renting space in someone else's database." #4 Promotional language — sales metaphor "Your files, not theirs."
102 "It's the difference between building on land you own and land you're renting." #4 Promotional language — sales metaphor Delete. Previous sentence makes the point.
104 "Char is worth trying first for exactly that reason. Record your next meeting...You're not committing to Char. You're just keeping your options open." #4 Promotional + #9 Negative parallelism — entire closing is sales pitch with "You're not...You're just" Needs complete rewrite to reduce promotional tone

Medium Severity

Line Original Pattern Suggested Rewrite
20 "Most people skip this question entirely." #19 Collaborative artifacts — chatbot teaching tone "People skip this question."
52 "This solves a specific problem well." #22 Filler phrase — empty statement Delete entirely.
66 "The real problem with CRMs is the writing experience." #21 Sycophantic tone — "the real problem" chatbot explanation "CRMs are clunky to type in."
66 "The workflow that actually works is an integration between your CRM and the note-taker." #8 Copula avoidance — overcomplicated construction "Connect your note-taking tool to your CRM."
70 "Fewer of them exist than people assume." #21 Teaching tone — chatbot correcting assumptions "Rarer than you'd think."
72 "A wiki is not the same thing as a notes folder, even though the line looks blurry from the outside." #9 Negative parallelism + #21 Teaching tone "A wiki isn't a notes folder."
76 "If your team will actually keep it updated, a wiki is excellent. If you're being honest and you know the maintenance won't happen, this probably isn't your answer." #9 Negative parallelism — "If...If" construction "Wikis are excellent if your team keeps them updated. Otherwise, skip it."
92 "Getting Things Done, PARA, Zettelkasten. These are frameworks for how you handle notes, not for where you store them." #9 Negative parallelism — "not for X, for Y" "GTD, PARA, and Zettelkasten are about processing notes, not storing them."
94 "Capturing notes and organizing them are two separate activities, and treating them as the same thing is where most systems fall apart." #1 Undue emphasis on significance "Capture and organization are separate. Most people conflate them."

Low Severity

Line Original Pattern Suggested Rewrite
46 "Notion treats notes like a database...Obsidian treats notes like a web" #11 Elegant variation — "treats notes like" repeated "Notion is a database. Obsidian is a wiki."
62 "A CRM organizes your notes in a way nothing else does: by person, not by date." #9 Negative parallelism — weak construction "A CRM organizes notes by person, not date."
82 "Some people swear by this." #5 Vague attribution — "some people" Delete or make specific.
84 "The search in both is good now." #20 Knowledge-cutoff — "now" suggests time-bounded knowledge "The search in both is reliable."
86 "there's a real argument for centralizing everything in one place you already live in every day." #22 Filler phrases — wordy "If you search for everything anyway, keeping it all in email makes sense."
94 "Notes that never get processed are just noise that accumulates." #4 Promotional language — slightly dramatic "Unprocessed notes are clutter."
100 "Start with your capture tool, because everything else flows from it." #1 Undue emphasis — "flows from" slightly inflated "Start with your capture tool. Everything else depends on it."

Patterns not found (good): No significance inflation (#1 major), no media coverage emphasis (#2), no superficial -ing analyses (#3), no "challenges and future prospects" sections (#6), no em dash overuse (#13), no boldface overuse (#14), no inline-header lists (#15), no title case issues (#16), no emojis (#17), no curly quotes (#18), no knowledge-cutoff disclaimers (#20 major), no excessive hedging (#23 major), no generic positive conclusions (#24).


Stop-Slop Check (phrases, structures, rhythm)

Score: 30/50 (NEEDS REVISION)

Dimension Score
Directness 6/10
Rhythm 5/10
Trust 6/10
Authenticity 7/10
Density 6/10

The content is solid but has enough performative AI patterns to feel manufactured. Main issues: throat-clearing phrases, formulaic paragraph endings, binary contrasts, and overuse of "actually" throughout.

Banned Phrases

Line Original Category Suggested Fix
14 "Keeping them findable is the hard part." "The real [X] is" variant / emphasis crutch "Finding them later is harder."
36 "The tradeoff that most people discover too late:" Throat-clearing announcement "The tradeoff:"
52 "This solves a specific problem well." Unnecessary qualifier / announcement Delete entirely or merge with next sentence.
66 "The real problem with CRMs is the writing experience." "The real [X] is" (banned phrase) "CRMs have clunky writing experiences."
66 "The workflow that actually works is an integration..." "actually" intensifier "The workflow is an integration..."
76 "The problem is that wikis require ongoing maintenance, and most teams don't actually do that maintenance." "The problem is" + "actually" intensifier "Wikis require ongoing maintenance. Most teams don't maintain them."
86 "But if your primary retrieval method is search anyway, there's a real argument for centralizing everything..." Wordy filler "If you search for everything anyway, keeping it all in email makes sense."
94 "Capturing notes and organizing them are two separate activities, and treating them as the same thing is where most systems fall apart." Announcement of insight "Most systems fail because they conflate capture with organization. Separate them."
102 "It's the difference between building on land you own and land you're renting." Over-explaining metaphor Delete. Previous sentence makes the point.

Structural Cliches

Line Pattern Problem Fix
72 "A wiki is not the same thing as a notes folder" Binary contrast / formulaic reframe "Wikis differ from notes folders."
92 "frameworks for how you handle notes, not for where you store them" Binary contrast "These frameworks address handling, not storage."
94 "two separate activities" Creates false binary State directly
102 "building on land you own and land you're renting" Explaining the metaphor Trust it to land or cut it

Rhythm Patterns

Issue Location Fix
"actually" appears 7+ times Lines 2, 16, 22, 66, 76, 82, 96 Remove most instances
Metronomic paragraph endings — too many end with punchy one-liners "This solves a specific problem well." / "It works." / multiple paragraphs Vary endings; some can be longer, more complex
Three parallel "Do you remember" questions Line 22 Keep two, cut one, or vary the structure
"Most people" / absolute words appear throughout Lines 20, 34, 76, 94 Reduce frequency or make specific

Key Improvements Needed

  1. Cut "actually" overuse — 7+ instances throughout, remove most
  2. Remove throat-clearing — "The real problem is", "The tradeoff that most people discover too late"
  3. Break binary contrasts — "not X, but Y" and "If...If" patterns throughout
  4. Vary paragraph endings — too many punchy one-liners creating metronomic rhythm
  5. Reduce promotional language — Char sections read as sales copy
  6. Trust readers more — delete over-explanations of metaphors, remove teaching tone
  7. Tighten density — several cuttable sentences and filler phrases

Summary

Both checks flag the article for revision:

The article's content and structure are strong. The issues are surface-level writing patterns that can be cleaned up without changing substance. The biggest single improvement would be toning down the promotional language in Char-related sections and cutting filler/announcement phrases throughout.

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Blog Post Review: Humanizer + Stop-Slop

File: apps/web/content/articles/organize-meeting-notes.mdx
Reviewed at: commit 687fe35 (latest)


Humanizer Check (24 AI writing patterns)

Score: 32/50 (NEEDS REVISION)

Dimension Score
Naturalness 6/10
Specificity 8/10
Voice 5/10
Rhythm 6/10
Conciseness 7/10

The text avoids many major AI patterns (no "testament," "pivotal," "serves as," promotional language, curly quotes, emoji, collaborative artifacts, knowledge-cutoff disclaimers). But mechanical formatting, vocabulary repetition, and predictable rhythm pull the score down.

High Severity

Line Original Pattern Suggested Rewrite
16 "genuinely good for" #7 AI Vocabulary — "genuinely" appears 3x in ~1000 words (lines 16, 78, 84) Remove all three. Use "actually" once at most, or nothing.
30, 42, 50, 60, 70, 80, 90 ***Best for:** ...* repeated 7x #14 Boldface Overuse + #15 Inline-Header Vertical Lists — mechanical bold+italic pattern identical across all 7 sections Vary the format. Integrate into prose or drop the bold/italic combo.

Medium Severity

Line Original Pattern Suggested Rewrite
14 "That's the real problem with meeting notes." #1 Significance Inflation — "real problem" inflates importance "That's the problem with meeting notes." or delete entirely
14 "Capturing them isn't the hard part. Keeping them findable is." #9 Negative Parallelism — "isn't X, is Y" "Keeping them findable is the hard part."
32 "No manual filing, no folder decisions, no naming conventions." #10 Rule of Three — parallel triple negative "No manual filing or folder decisions."
36 "The tradeoff that most people discover too late:" #1 Significance Inflation — "too late" inflates drama "The tradeoff:"

Low Severity

Line Original Pattern Suggested Rewrite
12 "digging through Slack, your inbox, and three different apps" #10 Rule of Three "digging through Slack, your inbox, and whatever else you were using"
76 "Decisions, processes, product decisions." #10 Rule of Three — also repeats "decisions" "Decisions and processes"
96 "The core insight that matters here is that" #22 Filler Phrase "The core insight:"

Patterns not found (good): No promotional language (#4), no superficial -ing phrases (#3), no vague attributions (#5), no "challenges and future prospects" (#6), no copula avoidance (#8), no synonym cycling (#11), no false ranges (#12), no em dash overuse (#13), no title case issues (#16), no emojis (#17), no curly quotes (#18), no collaborative artifacts (#19), no knowledge-cutoff disclaimers (#20), no sycophantic tone (#21), no excessive hedging (#23), no generic positive conclusion (#24).


Stop-Slop Check (phrases, structures, rhythm)

Score: 31/50 (NEEDS REVISION)

Dimension Score
Directness 6/10
Rhythm 5/10
Trust 7/10
Authenticity 7/10
Density 6/10

Good bones: clear structure, practical advice, specific examples. But throat-clearing openers, three-item lists, binary contrasts, and metronomic rhythm patterns stack up.

Banned Phrases

Line Original Category Suggested Fix
14 "That's the real problem with meeting notes." Throat-clearing ("The real [X] is") Delete. Next sentence works as the opener.
16 "Here's every practical system that works" Throat-clearing ("Here's") "Seven practical systems: what each does well, and how to choose."
20 "Most people skip this question entirely." Absolute word ("Most people") "People skip this question."
36 "The tradeoff that most people discover too late:" Absolute word ("most people") "The tradeoff:"
40 "Which leads directly to the next point." Meta-commentary Delete entirely.
54 "This one gets overlooked but it solves a specific problem really well." Hedging/softening "This solves a specific problem:"
78 "The failure mode is that wikis require ongoing maintenance" Business jargon ("failure mode") "The problem is wikis require ongoing maintenance"
84 "Stupid simple, right?" False intimacy / rhetorical question Delete or replace with "Very simple."
96 "The core insight that matters here is that" Announcement phrase Start with the insight directly: "Capturing notes and organizing them are two separate activities"
102 "Here's the shortcut:" Throat-clearing ("Here's") "Start with your capture tool."
104 "That's not a minor difference in workflow." Emphasis crutch Delete. The metaphor that follows carries the point.

Structural Cliches

Line Pattern Problem Fix
14 "Capturing them isn't the hard part. Keeping them findable is." Binary contrast formula ("[X] isn't the problem. [Y] is.") "Keeping them findable is the hard part."
46 "This is the advantage of owning your files rather than renting space in someone else's database." Binary contrast (own vs. rent) "Own your files. Don't rent database space."
64 "by person, not by date" Binary contrast "A CRM organizes notes by person."
104 "It's the difference between building on land you own and land you're renting." Binary contrast metaphor "Own the land you build on."

Rhythm Patterns

Issue Location Fix
Three-item lists Lines 32, 48, 66, 76 Use two items. "No manual filing or folder decisions." / "Filter by project or attendee" / "Sales and account management" / "Decisions and processes"
Metronomic question-answer-question-answer Line 22 (three Q&A pairs stacked) Reduce to two examples or restructure as prose
Too many "Here's" openers Lines 16, 102 (plus "Which leads directly" at 40) Cut or rephrase all
Predictable punchy endings "That lock-in is real." / "It works." / multiple sections Vary paragraph endings; some should be longer, more complex

Key Improvements Needed

  1. Cut all throat-clearing — "That's the real problem", "Here's every", "Here's the shortcut", "Which leads directly"
  2. Reduce three-item lists to two — 4 instances throughout
  3. Flatten binary contrasts — 4 instances; state Y directly
  4. Remove "genuinely" x3 — overused AI vocabulary word
  5. Delete meta-commentary — line 40 breaks the fourth wall
  6. Vary rhythm — too many paragraphs end with punchy one-liners, Q&A section is metronomic
  7. Replace "failure mode" — business jargon

Summary

Check Score Status
Humanizer 32/50 NEEDS REVISION
Stop-Slop 31/50 NEEDS REVISION

The content is solid and the structure is clear. The article avoids the worst AI tells (no promotional language, no "testament/pivotal/landscape," no emoji or formatting disasters). The issues are surface-level patterns that can be cleaned up without changing the article's substance:

  • 3 instances of "genuinely" (AI vocabulary)
  • 7 identical ***Best for:** formatting blocks (mechanical)
  • 4 throat-clearing openers to cut
  • 4 binary contrasts to flatten
  • 4 three-item lists to reduce
  • 1 meta-commentary line to delete
  • 1 business jargon term to replace

Most fixes are deletions or condensations. A single editing pass addressing the above should bring both scores above the 35/50 threshold.

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