Skip archived and outdated documents in export by default

plugins/export-assets/lang/cs.json

@@ -37,6 +37,7 @@
     "SelectWorkspaceToExportSpace": "Vybrat pracovní prostor pro export dokumentů z prostoru",
     "SelectSpace": "Vybrat prostor",
     "NoSelectedDocuments": "Žádné dokumenty nevybrány",
-    "RequestPermissionToImport": "Prosím, požádejte vlastníka cílového pracovního prostoru o povolení k importu dokumentů."
+    "RequestPermissionToImport": "Prosím, požádejte vlastníka cílového pracovního prostoru o povolení k importu dokumentů.",
+    "SkipDeletedObsolete": "Přeskočit archivované nebo zastaralé dokumenty"
   }
 }

plugins/export-assets/lang/de.json

@@ -37,6 +37,7 @@
     "SelectWorkspaceToExportSpace": "Arbeitsbereich zum Exportieren von Dokumenten aus dem Bereich auswählen",
     "SelectSpace": "Bereich auswählen",
     "NoSelectedDocuments": "Keine Dokumente ausgewählt",
-    "RequestPermissionToImport": "Bitte fordern Sie die Berechtigung vom Eigentümer des Ziel-Arbeitsbereichs an, um Dokumente zu importieren."
+    "RequestPermissionToImport": "Bitte fordern Sie die Berechtigung vom Eigentümer des Ziel-Arbeitsbereichs an, um Dokumente zu importieren.",
+    "SkipDeletedObsolete": "Archivierte oder veraltete Dokumente überspringen"
   }
 }

plugins/export-assets/lang/en.json

@@ -37,6 +37,7 @@
     "SelectWorkspaceToExportSpace": "Select workspace to export documents from space",
     "SelectSpace": "Select space",
     "NoSelectedDocuments": "No documents selected",
-    "RequestPermissionToImport": "Please request permission from the target workspace owner to import documents."
+    "RequestPermissionToImport": "Please request permission from the target workspace owner to import documents.",
+    "SkipDeletedObsolete": "Skip archived or obsolete documents"
   }
 }

plugins/export-assets/lang/es.json

@@ -37,6 +37,7 @@
     "SelectWorkspaceToExportSpace": "Seleccionar espacio de trabajo para exportar documentos del espacio",
     "SelectSpace": "Seleccionar espacio",
     "NoSelectedDocuments": "No hay documentos seleccionados",
-    "RequestPermissionToImport": "Por favor, solicite permiso al propietario del espacio de trabajo de destino para importar documentos."
+    "RequestPermissionToImport": "Por favor, solicite permiso al propietario del espacio de trabajo de destino para importar documentos.",
+    "SkipDeletedObsolete": "Omitir documentos archivados u obsoletos"
   }
 }

plugins/export-assets/lang/fr.json

@@ -37,6 +37,7 @@
     "SelectWorkspaceToExportSpace": "Sélectionner l'espace de travail pour exporter les documents de l'espace",
     "SelectSpace": "Sélectionner l'espace",
     "NoSelectedDocuments": "Aucun document sélectionné",
-    "RequestPermissionToImport": "Veuillez demander l'autorisation au propriétaire de l'espace de travail cible pour importer des documents."
+    "RequestPermissionToImport": "Veuillez demander l'autorisation au propriétaire de l'espace de travail cible pour importer des documents.",
+    "SkipDeletedObsolete": "Ignorer les documents archivés ou obsolètes"
   }
 }

plugins/export-assets/lang/it.json

@@ -37,6 +37,7 @@
     "SelectWorkspaceToExportSpace": "Seleziona spazio di lavoro per esportare documenti dallo spazio",
     "SelectSpace": "Seleziona spazio",
     "NoSelectedDocuments": "Nessun documento selezionato",
-    "RequestPermissionToImport": "Si prega di richiedere l'autorizzazione al proprietario dello spazio di lavoro di destinazione per importare documenti."
+    "RequestPermissionToImport": "Si prega di richiedere l'autorizzazione al proprietario dello spazio di lavoro di destinazione per importare documenti.",
+    "SkipDeletedObsolete": "Salta documenti archivati o obsoleti"
   }
 }

plugins/export-assets/lang/ja.json

@@ -37,6 +37,7 @@
     "SelectWorkspaceToExportSpace": "スペースからドキュメントをエクスポートするワークスペースを選択",
     "SelectSpace": "スペースを選択",
     "NoSelectedDocuments": "ドキュメントが選択されていません",
-    "RequestPermissionToImport": "ドキュメントをインポートするには、対象ワークスペースの所有者に許可をリクエストしてください。"
+    "RequestPermissionToImport": "ドキュメントをインポートするには、対象ワークスペースの所有者に許可をリクエストしてください。",
+    "SkipDeletedObsolete": "アーカイブ済みまたは廃止されたドキュメントをスキップ"
   }
 }

plugins/export-assets/lang/pt.json

@@ -37,6 +37,7 @@
     "SelectWorkspaceToExportSpace": "Selecionar espaço de trabalho para exportar documentos do espaço",
     "SelectSpace": "Selecionar espaço",
     "NoSelectedDocuments": "Nenhum documento selecionado",
-    "RequestPermissionToImport": "Por favor, solicite permissão ao proprietário do espaço de trabalho de destino para importar documentos."
+    "RequestPermissionToImport": "Por favor, solicite permissão ao proprietário do espaço de trabalho de destino para importar documentos.",
+    "SkipDeletedObsolete": "Pular documentos arquivados ou obsoletos"
   }
 }

plugins/export-assets/lang/ru.json

@@ -37,6 +37,7 @@
     "SelectWorkspaceToExportSpace": "Выбрать рабочее пространство для экспорта документов из пространства",
     "SelectSpace": "Выбрать пространство",
     "NoSelectedDocuments": "Документы не выбраны",
-    "RequestPermissionToImport": "Пожалуйста, запросите разрешение у владельца рабочего пространства, куда вы хотите экспортировать документы."
+    "RequestPermissionToImport": "Пожалуйста, запросите разрешение у владельца рабочего пространства, куда вы хотите экспортировать документы.",
+    "SkipDeletedObsolete": "Пропускать архивированные или устаревшие документы"
   }
 }

plugins/export-assets/lang/tr.json

@@ -37,6 +37,7 @@
     "SelectWorkspaceToExportSpace": "Alanın belgelerini dışa aktarmak için çalışma alanı seç",
     "SelectSpace": "Alan seç",
     "NoSelectedDocuments": "Seçili belge yok",
-    "RequestPermissionToImport": "Belgeleri içe aktarmak için lütfen hedef çalışma alanı sahibinden izin isteyin."
+    "RequestPermissionToImport": "Belgeleri içe aktarmak için lütfen hedef çalışma alanı sahibinden izin isteyin.",
+    "SkipDeletedObsolete": "Arşivlenmiş veya kullanımdan kaldırılmış belgeleri atla"
   }
 }

plugins/export-assets/lang/zh.json

@@ -37,6 +37,7 @@
     "SelectWorkspaceToExportSpace": "选择工作区以从空间导出文档",
     "SelectSpace": "选择空间",
     "NoSelectedDocuments": "未选择文档",
-    "RequestPermissionToImport": "请向目标工作区所有者请求导入文档的权限。"
+    "RequestPermissionToImport": "请向目标工作区所有者请求导入文档的权限。",
+    "SkipDeletedObsolete": "跳过已归档或已过时的文档"
   }
 }

plugins/export-resources/src/components/ExportToWorkspaceModal.svelte

@@ -25,10 +25,10 @@
     type Class
   } from '@hcengineering/core'
   import { Card, getCurrentWorkspaceUuid } from '@hcengineering/presentation'
-  import { DropdownLabels, Label } from '@hcengineering/ui'
+  import { CheckBox, DropdownLabels, Label } from '@hcengineering/ui'
   import { getResource } from '@hcengineering/platform'
   import login from '@hcengineering/login'
-  import { type RelationDefinition } from '@hcengineering/export'
+  import { type RelationDefinition, shouldSkipDocument } from '@hcengineering/export'
 
   import { createEventDispatcher } from 'svelte'
 
@@ -41,19 +41,25 @@
   export let docClass: Ref<Class<Doc>> | undefined = undefined
   export let spaceExport: boolean | undefined = false
 
-  $: selectedDocs = spaceExport !== true ? (Array.isArray(value) ? value : value != null ? [value] : []) : []
-  $: _class = docClass ?? (selectedDocs.length > 0 ? selectedDocs[0]._class : undefined)
-
-  // Build query with space filter when exporting from space
-  $: exportQuery = spaceExport === true ? { ...(query ?? {}), space: (value as Space)._id } : query
-
   const dispatch = createEventDispatcher()
 
   let targetWorkspace: string | undefined = undefined
   let workspaces: WorkspaceInfoWithStatus[] = []
   let workspacesWithPermission = new Set<WorkspaceUuid>()
   let loading = false
   let workspaceLoading = false
+  let skipDeletedObsolete = true
+
+  $: selectedDocs = spaceExport !== true ? (Array.isArray(value) ? value : value != null ? [value] : []) : []
+  $: _class = docClass ?? (selectedDocs.length > 0 ? selectedDocs[0]._class : undefined)
+
+  $: filteredSelectedDocs =
+    skipDeletedObsolete && selectedDocs.length > 0
+      ? selectedDocs.filter((doc) => !shouldSkipDocument(doc))
+      : selectedDocs
+
+  // Build query with space filter when exporting from space
+  $: exportQuery = spaceExport === true ? { ...(query ?? {}), space: (value as Space)._id } : query
 
   async function loadWorkspaces (): Promise<void> {
     try {
@@ -97,13 +103,13 @@
       })
     )
 
-  $: canSave = targetWorkspace !== undefined && _class != null
+  $: canSave = targetWorkspace !== undefined && _class != null && filteredSelectedDocs.length > 0
 
   async function handleExport (): Promise<void> {
     if (!canSave || _class == null) return
 
     loading = true
-    void exportToWorkspace(_class, exportQuery, selectedDocs, targetWorkspace, relations)
+    void exportToWorkspace(_class, exportQuery, filteredSelectedDocs, targetWorkspace, relations, skipDeletedObsolete)
     loading = false
     dispatch('close', true)
   }
@@ -116,18 +122,18 @@
   okAction={handleExport}
   okLabel={plugin.string.Export}
   canSave={canSave && !loading && !workspaceLoading}
-  width="x-small"
+  width="small"
   on:close={() => dispatch('close')}
   on:changeContent
 >
   <div class="flex-col gap-2">
-    <span class="pb-4 secondary-textColor">
+    <span class="pl-2 pb-4 secondary-textColor">
       {#if !workspaceLoading && workspaces.length === 0}
         <Label label={plugin.string.RequestPermissionToImport} />
       {:else if spaceExport === true}
         <Label label={plugin.string.SelectWorkspaceToExportSpace} />
       {:else}
-        <Label label={plugin.string.SelectWorkspaceToExport} params={{ count: selectedDocs.length }} />
+        <Label label={plugin.string.SelectWorkspaceToExport} params={{ count: filteredSelectedDocs.length }} />
       {/if}
     </span>
     <DropdownLabels
@@ -140,5 +146,11 @@
       kind="regular"
       size="large"
     />
+    <div class="flex gap-2 pt-4">
+      <CheckBox bind:checked={skipDeletedObsolete} />
+      <div class="secondary-textColor">
+        <Label label={plugin.string.SkipDeletedObsolete} />
+      </div>
+    </div>
   </div>
 </Card>

plugins/export-resources/src/export.ts

@@ -24,7 +24,8 @@ export async function exportToWorkspace (
   query: DocumentQuery<Doc> | undefined,
   selectedDocs: Doc[],
   targetWorkspace: string | undefined,
-  relations: RelationDefinition[] | undefined
+  relations: RelationDefinition[] | undefined,
+  skipDeletedObsolete?: boolean
 ): Promise<void> {
   const lang = getCurrentLanguage()
 
@@ -65,7 +66,8 @@ export async function exportToWorkspace (
       targetWorkspace,
       _class,
       relations,
-      fieldMappers
+      fieldMappers,
+      skipDeletedObsolete
     }
 
     body.query =

plugins/export-resources/src/plugin.ts

@@ -50,6 +50,7 @@ export default mergeIds(exportId, exportPlugin, {
     SelectWorkspaceToExportSpace: '' as IntlString,
     SelectSpace: '' as IntlString,
     NoSelectedDocuments: '' as IntlString,
-    RequestPermissionToImport: '' as IntlString
+    RequestPermissionToImport: '' as IntlString,
+    SkipDeletedObsolete: '' as IntlString
   }
 })

plugins/export/src/index.ts

@@ -16,6 +16,7 @@
 import { exportPlugin, exportId } from './plugin'
 
 export * from './types'
+export * from './utils'
 
 export { exportId }
 

plugins/export/src/utils.ts

@@ -0,0 +1,36 @@
+//
+// Copyright © 2025 Hardcore Engineering Inc.
+//
+// Licensed under the Eclipse Public License, Version 2.0 (the "License");
+// you may not use this file except in compliance with the License. You may
+// obtain a copy of the License at https://www.eclipse.org/legal/epl-2.0
+//
+// Unless required by applicable law or agreed to in writing, software
+// distributed under the License is distributed on an "AS IS" BASIS,
+// WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
+//
+// See the License for the specific language governing permissions and
+// limitations under the License.
+//
+import type { Doc } from '@hcengineering/core'
+
+/**
+ * Checks if a document should be skipped based on its state.
+ * Returns true if the document should be skipped (archived, deleted, or obsolete).
+ * @param doc - The document to check
+ * @returns true if the document should be skipped, false otherwise
+ */
+export function shouldSkipDocument (doc: Doc): boolean {
+  // Check if document has a state field
+  if ('state' in doc) {
+    const docWithState = doc as Doc & { state?: string }
+    if (typeof docWithState.state === 'string') {
+      const state = docWithState.state
+      // Skip documents in archived, deleted, or obsolete state
+      if (state === 'deleted' || state === 'archived' || state === 'obsolete') {
+        return true
+      }
+    }
+  }
+  return false
+}

services/export/pod-export/src/server.ts

@@ -404,7 +404,8 @@ export function createServer (
           conflictStrategy,
           includeAttachments,
           relations: rawRelations,
-          fieldMappers
+          fieldMappers,
+          skipDeletedObsolete
         }: {
           targetWorkspace: WorkspaceUuid
           _class: Ref<Class<Doc>>
@@ -415,6 +416,7 @@ export function createServer (
           objectId?: Ref<Doc>
           objectSpace?: Ref<Space>
           fieldMappers?: Record<string, Record<string, any>>
+          skipDeletedObsolete?: boolean
         } = req.body
 
         // Validate required parameters
@@ -528,7 +530,8 @@ export function createServer (
             conflictStrategy: conflictStrategy ?? 'duplicate',
             includeAttachments: includeAttachments ?? true,
             relations,
-            fieldMappers
+            fieldMappers,
+            skipDeletedObsolete: skipDeletedObsolete ?? true
           }
 
           const exportResult: ExportResult = await exporter.export(options)

services/export/pod-export/src/workspace/types.ts

@@ -47,6 +47,8 @@ export interface ExportOptions {
   // Field mappers per class: { classA: { fieldA: value, fieldB: '$currentUser' }, ... }
   // Special value '$currentUser' will be replaced with current account's employee ID
   fieldMappers?: Record<string, Record<string, any>>
+  // Whether to skip documents and templates in deleted or obsolete state
+  skipDeletedObsolete?: boolean
 }
 
 export interface ExportResult {

services/export/pod-export/src/workspace/workspace-exporter.ts

@@ -24,6 +24,7 @@ import {
 } from '@hcengineering/core'
 import contact, { type Employee } from '@hcengineering/contact'
 import { type StorageAdapter } from '@hcengineering/server-core'
+import { shouldSkipDocument } from '@hcengineering/export'
 import { AttachmentExporter } from './attachment-exporter'
 import { DataMapper } from './data-mapper'
 import { DocumentExporter } from './document-exporter'
@@ -124,7 +125,8 @@ export class CrossWorkspaceExporter {
       includeAttachments = true,
       mapper,
       relations = [],
-      fieldMappers = {}
+      fieldMappers = {},
+      skipDeletedObsolete = true
     } = options
 
     // Store field mappers
@@ -202,18 +204,21 @@ export class CrossWorkspaceExporter {
 
           this.context.info(`Processing batch: ${processedCount + 1}-${processedCount + docs.length}`)
 
+          // Filter out archived/deleted/obsolete documents if skipDeletedObsolete is enabled
+          const docsToProcess = skipDeletedObsolete ? docs.filter((doc) => !shouldSkipDocument(doc)) : docs
+
           // Check for existing documents in bulk if needed
           const existingDocsMap = new Map<Ref<Doc>, Doc>()
           if (conflictStrategy === 'skip') {
-            const docIds = docs.map((d) => d._id)
+            const docIds = docsToProcess.map((d) => d._id)
             const existing = await this.targetClient.findAll(_class, { _id: { $in: docIds } })
             for (const doc of existing) {
               existingDocsMap.set(doc._id, doc)
             }
           }
 
           // Export documents in this batch
-          for (const doc of docs) {
+          for (const doc of docsToProcess) {
             try {
               // Apply mapper if provided
               const mappedDoc = mapper !== undefined ? await mapper(doc) : doc