This project leverages CrewAI to create a custom, intelligent tool for interacting with a Notion Database to manage and optimize task scheduling. Designed for seamless integration with Notion’s API, this solution automates key scheduling operations such as fetching task data, rescheduling tasks based on priority, and ensuring tasks are effectively organized using time-blocking techniques.
The project includes a suite of CrewAI agents working collaboratively to achieve the following goals:
- Data Collection: Retrieve the Notion Database schema and fetch all tasks, identifying each task with its corresponding page_id.
- Task Scheduling: Analyze task priorities and reschedule incomplete tasks efficiently using time-blocking. Tasks are scheduled sequentially within working hours to avoid overlap.
- Task Updates: Update existing tasks or create new ones based on user-defined requirements. Tasks are always assigned a Due Date (defaulted to today) and a Status of “Not Started.”
The agents are designed to follow clear logic, ensuring no duplication of tasks and preventing changes to critical events such as meetings.
- CrewAI Integration: Agents collaborate effectively to divide and conquer tasks like data fetching, analysis, and updates.
- Notion API Compatibility: Seamless interaction with the Notion Database using Notion’s REST API for querying, creating, and updating tasks.
- Time-Blocking Optimization: Tasks are scheduled using the time-blocking method, prioritizing high-priority tasks while adhering to defined working hours (e.g., 9:00 AM - 4:00 PM).
- Dynamic Filters: Tasks are filtered dynamically to exclude completed tasks (Status != Done) and ensure dates fall within a valid range (e.g., yesterday to the next 7 days).
• CrewAI: For orchestrating agents to perform specific roles. • Python: Core programming language for developing custom tools. • Notion API: To interact with the Notion database for task management. • Datetime Module: For calculating dynamic date ranges (e.g., today, yesterday, next week). • Requests Library: For making HTTP requests to the Notion API.
- Data Collection Agent: • Fetches the database schema and all tasks with their unique page_id. • Outputs data in a user-friendly format (e.g., Markdown table).
- Data Update Agent: • Updates existing tasks with new start and end times. • Creates new tasks as per user input, ensuring correct priority and Due Date settings.
- Calendar Scheduler Agent: • Reschedules tasks based on priority and availability. • Prevents overlapping tasks and ensures all updates occur within working hours.
• Automate task rescheduling and updates in a Notion project management database. • Optimize workflows using intelligent time-blocking strategies. • Integrate with CrewAI to expand scheduling capabilities across multiple Notion databases.
This project is a robust foundation for automating task management workflows using AI-powered agents and Notion’s versatile API. 🚀