ToDo

• h01ger: rented 50e to buy gaffa tape some day before fosdem2014
• WoDaN: buys gaffa-tape - 10 rolls
• h01ger: security starts to become an issue - think about it.
• wouter: build a list of contacts per devroom so we can update the rooms sheet
• sorted, in progress:
• boxes?! friday hopefully.
• wouter: found 2 other cameras and 4 tripods, delivered thursday around 1800
• wouter: order/confirm 5 more laptops - confirmed
• FIXME: needs infodesk to receive+pick them up here
• mail devroom managers and/or volunteers on wednesday:
• tell them the basics, include cheatcheet.pdf, tell them we mail updated infos on friday
• mail devroom managers and/or volunteers on friday again:
• tell them to sms us if they oversleep
• mail them again on friday
• repeat infos, point out cheat sheets (attach them now?)
• decide first: and then: create separate cheat sheet for rsync
• give that info to markvandenborre too, so he can spam volunteers from volunteers.fosdem.org
• h01ger: faiify server
• save laptop+all logs on the server
• just do it
• make video1 central munin + nagios server
• setup nagios
• setup munin
• h01ger: build dvswitch at from 75dda59bd2a74ffe842154a0f2d7a1d0c94fea00
• print:
• building maps
• everything is labeled, except:
• 4 twinpacts from KDE (need to assign room numbers in serial_numbers file)
• whatever aint here
• Build a list of serial numbers (for insurance)
• whatever aint here
• document in on github: review workflow
• test on penta: review workflow
• forget streaming, REVIEW ALL THE THINGS
• missing tripod for hackmans camera
• hackman will bring something
• hackman arriving friday 1930 BRU, then beer event? :-/
• sylvestre/tobias IRILL camera arrives saturday 1000oish at ULB
• streaming: use http://git.sesse.net/?p=videoredirector;a=summary and get sesse to join
• or mithros solution
• add notes from talk with sesse to this very readme
• ask trouble / jimmy about google code engine sponsoring
• or debconf.org servers ?
• at ULB:
• enable bonding again, see files/etc/network/interfaces/video?

Basic setup

• 2 main talk rooms (janson, K auditorium)

• streamed (the main talk rooms)

• audio entirely done by ULB

• 1 camera, 1 twinpact

• 2 laptops

• Lightning talks room

• Streamed

• audio, appearantly done by ULB

• 1 camera, 1 twinpact

• 2 laptops

• 19 developer rooms

• 1 camera per room

• 1 twinpact

• audio, appearantly done by ULB

Check the rooms at https://fosdem.org/2014/schedule/rooms/ and https://fit.fosdem.org/wiki/Fosdem2014Devrooms

open questions / random stati

• how many cameras with tripods ordered? any backups? 19 cameras have been ordered, all come with tripods.
• wheezy + which dvswitch version?
  • debconf + bugfix for manual fade state machine failure?
  • which version / branch is that? It's in git
• do we want 23 small switches to have uplink connectivity to get the data of the latops easily at night?
  • The plan is to record to the server during the event, and copy to local hard disk only as a backup. As such, we don't necessarily need 23 small switches (a few would be necessary, to deal with the laptops from U building; but I have some at the office, so that shouldn't be a major issue)

3 servers

• how do we use them?

  • 6 rooms per server:
    • K building: video1
    • H building (minus 1301, Cornil): video2
    • Janson, AW building, H.1301: video3

  There is no wired connectivity to the U building; we'll need to record to local hard disk there, and possibly sneakernet them over with a USB disk or some such.

• For U building: sync to servers by night from NOC

  • UA2.114 & UA2.252A: sync to video1
  • UD2.120: sync to video2
  • UD2.218A: sync to video3

Additionally, there are two USB hard disks to sneakernet data over in case of disk space issues

24 twinpacts

• 2 from IRILL
• 3 from FOSDEM
• 10 from carl (2 need power supplies fixed)
• 4 from Kenny (KDE)
• 5 newly bought on eBay (no power supplies or remotes) testing now.

Thats 24 in total.

People (core team)

• wouter
• h01ger (arriving 26th or 25th, leaving the 3rd or 4th)
• CarlFK (arriving 26th, leaving the 3rd) + Jen
• fil (arriving 2014-01-28 14:05 brussels south, leaving monday)

Gear arrivals

From Videohouse:

8 cameras plus tripods: we can pick these up on Wednesday (need to drive to Vilvoorde, 10')

From Stake5:

10 cameras: will be delivered on thursday

From IRILL/DebConf:

h01ger brought from Paris:

• 1 pelicase
• 2 twinpacts
• 3 cameras
• 4 tripods

From Python:

CarlFK brought:

• 10 twinpacts
• 5 more bought with FOSDEM money
• Loads of firewire cables

From hackman:

• 1 camera will be brought by him on friday

From easy2rent:

3 servers and 45 laptops will be delivered on monday

From KDE:

Kenny Duffus will bring 4 twinpacts to the infodesk on friday.

Planning

This is an initial planning for what we'll do during the week before FOSDEM.

• Monday: install servers, configure them, install transcoding scripts, monitoring, etc
• Tuesday: install & test laptops
• Wednesday: hook up cameras & twinpacts, test things, divide gear over boxes
• Thursday: go buy stuff if we figure out we're missing something, write documentation for volunteers, make waitscreen loop
• Friday morning: margin in case we run behind schedule
• Friday afternoon: bring gear to ULB, with help of FOSDEM logistics team. Possibly verify ULB audio set-up already in place, so we can ask for changes if necessary (and still possible...)
• Saturday/Sunday, early-o-clock: go to ULB and be ready to hand out video gear to volunteers
• Saturday/Sunday, 8:00 AM: yell at devrooms who've not shown up yet, go set up gear there ourselves (and possibly send volunteers there as well)