Rework user spaces dokus

docs/user/spaces/add-user.md

@@ -8,39 +8,27 @@ draft: false
 
 # Add a new member to your Space in OpenCloud
 
-## Add a member
-
-### Open Space
+You can easily invite new members to collaborate within your Space by following the steps below.
 
 - Go to your Space and open the members' menu.
   <img src={require("./img/add-user/member-menu.png").default} alt="Member menu" width="1920"/>
 
-### Search for a member
-
 - In the members menu, you can search for the user from your organization that you want to add.
 
   <img src={require("./img/add-user/search-user.png").default} alt="search user" width="400"/>
 
-### Assign rights
-
 - Select the desired rights for the member, e.g. whether the person may only read or also edit.
 
   <img src={require("./img/add-user/choose-rights.png").default} alt="Choose rights" width="400"/>
 
-### Add
-
 - Click on “Add” to invite the member to the Space.
 
   <img src={require("./img/add-user/member-added.png").default} alt="Member added" width="400"/>
 
-### Change rights
-
 - To change the rights of a member, open the members menu, click on the corresponding user and select the desired new rights.
 
   <img src={require("./img/add-user/change-rights.png").default} alt="Change rights" width="400"/>
 
-### Remove members
-
 - Open the members menu, click on the three-dot menu next to the member you want to remove and select “Remove member”.
 
   <img src={require("./img/add-user/remove-user.png").default} alt="Remove user" width="400"/>
@@ -52,8 +40,8 @@ The removed member immediately loses access to the space.
 :::important
 
 - The added member has immediate access to the Space.
-- **Attention:** Every user with the “can manage” right has the authorization to deactivate and delete the Space.
-- A deleted Space **cannot be restored**, so be careful who you grant these rights to.
+- Attention: Every user with the “can manage” right has the authorization to deactivate and delete the Space.
+- A deleted Space cannot be restored, so be careful who you grant these rights to.
 
 :::
 

docs/user/spaces/create.md

@@ -8,40 +8,32 @@ draft: false
 
 # Create Spaces and share data in OpenCloud
 
-With **Spaces** you can share data with specific people within your organization. All members of a Space have the defined access to the data, and you can customize the **editing rights** for each member.
-
-:::important
-Spaces can **only be permanently shared within your own organization**.
-:::
+With Spaces you can share data with specific people within your organization. All members of a Space have the defined access to the data, and you can customize the editing rights for each member.
 
 ## Create a new Space
 
-### Open menu
-
-- Go to the menu item **"Spaces”** in the left sidebar
+- Go to the menu item "Spaces” in the left sidebar
 
   <img src={require("./img/create/left-sidebar.png").default} alt="Space in left Sidebar" width="1920"/>
 
-### Create new Space
-
-- Click on **"+ New Space”**
+- Click on "+ New Space”
 
   <img src={require("./img/create/new-space.png").default} alt="New-Space" width="1920"/>
 
-### Name a Space
-
-- Enter the desired **name** for the Space.
+- Enter the desired name for the Space.
 
   <img src={require("./img/create/enter-name.png").default} alt="Enter Spacename" width="500"/>
 
-### Create Space
-
-- Click on **"Create”**.
+- Click on "Create”.
 
 ## Display Space
 
-Your new Space now appears under **"Spaces”** and is ready to be used
+Your new Space now appears under "Spaces” and is ready to be used
 
 <img src={require("./img/create/created-space.png").default} alt="Created Space" width="1920"/>
 
 Now you know how to quickly and easily create a Space and can start sharing data!
+
+:::important
+Spaces can only be permanently shared within your own organization.
+:::

docs/user/spaces/customize.md

@@ -15,43 +15,31 @@ You can customize your Space in two places
 
 ## How to customize your Space
 
-### Open “Context Menu”
-
 - Click on the “Context menu” in the Space overview or directly in the Space.
 
 ### Make adjustments
 
-#### Edit description
-
 - Write your description in the opened texteditor, save and close it.
 
   <img src={require("./img/customize/description-texteditor.png").default} alt="Description Texteditor" width="500"/>
   <img src={require("./img/customize/description-changed.png").default} alt="Description changed" width="500"/>
 
-#### Edit subtitle
-
 - In the pop-up window, write your subtitle and confirm.
 
   <img src={require("./img/customize/subtitle-pop-up.png").default} alt="Subtitle Pop-up" width="500"/>
   <img src={require("./img/customize/subtitle-changed.png").default} alt="Subtitle changed" width="500"/>
 
-#### Edit image
-
 - Select the image you want for your Space from the pop-up window and confirm.
 
   <img src={require("./img/customize/folder-img-select.png").default} alt="Select folder picture" width="500"/>
   <img src={require("./img/customize/folder-img-changed.png").default} alt="Folder picture changed" width="500"/>
 
-#### Set an icon
-
 - Select the icon you want for your Space from the pop-up window.
 
   <img src={require("./img/customize/icon-select.png").default} alt="Select Icon" width="400"/>
   <img src={require("./img/customize/icon-changed.png").default} alt="Icon changed" width="500"/>
 
-#### Change description directly
-
-- The description of the Space can also be changed directly in the Space by clicking on the **open** next to the description.
+- The description of the Space can also be changed directly in the Space by clicking on the open next to the description.
 
   <img src={require("./img/customize/description-edit.png").default} alt="Icon changed" width="500"/>
 

docs/user/spaces/delete.md

@@ -12,40 +12,37 @@ Before you can delete a Space, it must first be disabled. Here are the steps you
 
 ## Disable Space
 
-### Disable Space
-
 - Follow the instructions for [Disable a Space](./disable-enable) to set the Space to the deactivated state before deleting it.
 
-### Make **Space visible**
-
-- If the Space is no longer visible after deactivation, click on the **Include disabled** filter to display it again.
+- If the Space is no longer visible after deactivation, click on the Include disabled filter to display it again.
 
   <img src={require("./img/delete/deactivate-filter.png").default} alt="Deactivate Filter" width="500"/>
 
 ## Delete Space
 
-### Select Space
-
 - Select the Space you want to delete.
+
   <img src={require("./img/delete/select-space.png").default} alt="Select Space" width="1920"/>
 
-### Execute deletion
+- Click on Delete in the top bar,
 
-- Click on **Delete** in the top bar,
   <img src={require("./img/delete/delete-top-bar.png").default} alt="Delete Top-Bar" width="1920"/>
 
   or
 
-- Open the **three-dot menu** and select **Delete**
+- Open the three-dot menu and select Delete
+
   <img src={require("./img/delete/context-menu.png").default} alt="Context Menu" width="400"/>
+
 - Confirm that you are sure that you want to delete the space
+
   <img src={require("./img/delete/confirm.png").default} alt="Confirm" width="500"/>
 
 :::caution
-A deleted Space **cannot be restored**. It is permanently and irretrievably deleted.  
-Therefore, be careful to whom you grant **can manage** rights for your Space.
+A deleted Space cannot be restored. It is permanently and irretrievably deleted.  
+Therefore, be careful to whom you grant can manage rights for your Space.
 
-**Please remember to ensure that no important data is lost before deleting.**
+Please remember to ensure that no important data is lost before deleting.
 :::
 
 Now you know how to delete a space.

docs/user/spaces/enable-disable.md

@@ -8,66 +8,61 @@ draft: false
 
 # Disable and Enable a Space in OpenCloud
 
-A Space can be disabled and later enabled in various ways. This function can only be performed by a **Space Admin** or the **Administrator**.
+A Space can be disabled and later enabled in various ways. This function can only be performed by a Space Admin or the Administrator.
 
 ## Disable Space
 
-### Via the Space overview
-
 - Select the desired Space.
-- Click on **Disable** in the top **taskbar**.  
+- Click on Disable in the top taskbar.
+
   <img src={require("./img/enable-disable/disable-space-overview.png").default} alt="Overview disabled spaces" width="1920"/>
-- Alternatively, you can click on the **three dots menu** in the Space overview and select **Disable** from the menu.
+
+- Alternatively, you can click on the three dots menu in the Space overview and select Disable from the menu.
 
   <img src={require("./img/enable-disable/disable-three-dots.png").default} alt="Three dot menu" width="400"/>
 
-### In the Space
+- Go directly to the Space.
+- There, click on the three dots menu and select Disable.
 
-- Go directly to the **Space**.
-- There, click on the **three dots menu** and select **Disable**.  
-   <img src={require("./img/enable-disable/disable-in-space.png").default} alt="Three dot menu" width="1920"/>
+  <img src={require("./img/enable-disable/disable-in-space.png").default} alt="Three dot menu" width="1920"/>
 
-### Confirm deactivation
+- Confirm the deactivation.
+
+  <img src={require("./img/enable-disable/disable-confirm.png").default} alt="Confirm disable" width="500" style={{ display: "block", marginTop: "1rem", marginBottom: "1rem" }}/>
 
-- Confirm the deactivation.  
-   <img src={require("./img/enable-disable/disable-confirm.png").default} alt="Confirm disable" width="500" style={{ display: "block", marginTop: "1rem", marginBottom: "1rem" }}/>
   :::note
-  No data will be deleted, but only the **Space Admin** or the **Administrator** can enable the Space.
+  No data will be deleted, but only the Space Admin or the Administrator can enable the Space.
   :::
 
 ## Enable Space
 
-### Disabled Space
-
-- After the Space has been disabled, the **Enable** option now appears in place of **Disable**.
+- After the Space has been disabled, the Enable option now appears in place of Disable.
 
   <img src={require("./img/enable-disable/enable.png").default} alt="Enable option" width="400"/>
 
 - Click on it to enable the Space.
 
-### Space not visible
+- If the Space is not visible, the filter Show disabled Spaces may be enabled.
 
-- If the Space is not visible, the filter **Show disabled Spaces** may be enabled.  
   <img src={require("./img/enable-disable/include-disabled.png").default} alt="Include disabled spaces" width="1920"/>
-- Click on the filter and the Space will appear so that it can be enabled.  
-   <img src={require("./img/enable-disable/disable-included.png").default} alt="Included disabled spaces" width="1920"/>
 
-## Enable by Administrator
+- Click on the filter and the Space will appear so that it can be enabled.
+
+  <img src={require("./img/enable-disable/disable-included.png").default} alt="Included disabled spaces" width="1920"/>
 
-### Administrator access
+## Enable by Administrator
 
-- In the **Administration settings** under Spaces, the **Administrator** can also enable the Space.
+- In the Administration settings under Spaces, the Administrator can also enable the Space.
 
-### Enable Space
+- The Administrator clicks on the three dots menu and selects Enable.
 
-- The Administrator clicks on the **three dots menu** and selects **Enable**.  
   <img src={require("./img/enable-disable/admin-enable.png").default} alt="Three dot menu" width="1920"/>
-- Confirm the selection by clicking on **Enable**.  
-   <img src={require("./img/enable-disable/confirm-enable.png").default} alt="Click on enable" width="400" style={{ display: "block", marginTop: "1rem", marginBottom: "1rem" }}/>
+  - Confirm the selection by clicking on Enable.
+
+    <img src={require("./img/enable-disable/confirm-enable.png").default} alt="Click on enable" width="400" style={{ display: "block", marginTop: "1rem", marginBottom: "1rem" }}/>
 
-### Space appears again
+- The Space is now displayed again in the Space Overview.
 
-- The Space is now displayed again in the **Space Overview**.  
-   <img src={require("./img/enable-disable/enable-again.png").default} alt="Enable again" width="1920"/>
+  <img src={require("./img/enable-disable/enable-again.png").default} alt="Enable again" width="1920"/>
 
 Now you know how you can disable a Space and enable it again if required.

docs/user/spaces/quota.md

@@ -12,24 +12,23 @@ As a Space administrator, you can adjust the storage capacity (quota) of a Space
 
 ## Steps to edit the Space quota
 
-### Edit quota
+- Select the Edit quota option in the Top-Bar
 
-- Select the **Edit quota** option in the Top-Bar
   <img src={require("./img/quota/top-bar.png").default} alt="Top-Bar" width="1920"/>
-- or in the **Context-Menu**
 
-  <img src={require("./img/quota/context-menu.png").default} alt="Context-Menu" width="400"/>
+- or in the Context-Menu
 
-### Set new quota
+  <img src={require("./img/quota/context-menu.png").default} alt="Context-Menu" width="400"/>
 
 - Two options are available in the window that opens:
-- Select a **default size** (e.g. 5 GB) from the drop-down menu.
+- Select a default size (e.g. 5 GB) from the drop-down menu.
+
   <img src={require("./img/quota/select.png").default} alt="Select-quota" width="500"/>
-- Enter an **individual storage size**.
-  <img src={require("./img/quota/enter.png").default} alt="Enter-quota" width="500" style={{ display: "block", marginTop: "1rem", marginBottom: "1rem" }}/>
 
-### Confirm changes
+- Enter an individual storage size.
+
+  <img src={require("./img/quota/enter.png").default} alt="Enter-quota" width="500" style={{ display: "block", marginTop: "1rem", marginBottom: "1rem" }}/>
 
-- Click on **Confirm** to apply the change.
+- Click on Confirm to apply the change.
 
 The quota of the space is updated according to the new settings.

docs/user/spaces/rename.md

@@ -8,18 +8,15 @@ draft: false
 
 # Rename a Space in OpenCloud
 
-## Open context menu
+You can rename an existing Space at any time to better reflect its purpose or content.
 
-- Click on the **three dots menu** or do a **right click** on the Space in the Space Overview and select **Rename**
+- Click on the three dots menu or do a right click on the Space in the Space Overview and select Rename
 
   <img src={require("./img/rename/rename.png").default} alt="Rename" width="400"/>
 
-## Enter new name
-
 - Enter the new name for the Space and confirm.
-  <img src={require("./img/rename/confirm.png").default} alt="confirm" width="400" style={{ display: "block", marginTop: "1rem", marginBottom: "1rem" }}/>
 
-## Renamed
+  <img src={require("./img/rename/confirm.png").default} alt="confirm" width="400" style={{ display: "block", marginTop: "1rem", marginBottom: "1rem" }}/>
 
 - Now your Space is renamed.
   <img src={require("./img/rename/renamed-space.png").default} alt="Renamed Space" width="1920"/>

docs/user/spaces/why-spaces.md

@@ -12,28 +12,28 @@ draft: false
 
 ### Let’s take a simple example
 
-- **Alan** creates a folder called **"Project"** and shares it with several Persons
+- Alan creates a folder called "Project" and shares it with several Persons
   <img src={require("./img/why-spaces/spaghetti.png").default} alt="Member menu" width="500"/>
 - Later, Alan leaves the organization
 - As Alan's account is deleted, some shared folder disappears
-- **User loses access** to some folders and their content
+- User loses access to some folders and their content
 
   <img src={require("./img/why-spaces/alan-left.png").default} alt="Member menu" width="500"/>
 
 ### This scenario highlights several risks
 
-- ❌ **Potential data loss** when the original owner leaves
-- ❌ **Project data counts toward personal quotas**, which is not ideal for teamwork
-- ❌ **Administrative overhead** when ownership needs to be transferred
-- ❌ **Spaghetti sharing chaos** – users get lost in their "Shared with me" or "Shared with others" sections
+- Potential data loss when the original owner leaves
+- Project data counts toward personal quotas, which is not ideal for teamwork
+- Administrative overhead when ownership needs to be transferred
+- Spaghetti sharing chaos – users get lost in their "Shared with me" or "Shared with others" sections
 
 ## The Benefits of Using Spaces
 
-### Spaces are designed to overcome these limitations and provide a more stable, team-friendly solution
+Spaces are designed to overcome these limitations and provide a more stable, team-friendly solution
 
-- 🏢 **Organization-owned**: Spaces belong to the organization, not individuals.
-- 👥 **Collaborative management**: Multiple users can manage a Space together.
-- 📦 **Dedicated quota**: Each Space has its own storage limit, separate from personal quotas.
+- Organization-owned: Spaces belong to the organization, not individuals.
+- Collaborative management: Multiple users can manage a Space together.
+- Dedicated quota: Each Space has its own storage limit, separate from personal quotas.
 
   <img src={require("./img/why-spaces/spaces.png").default} alt="Member menu" width="500"/>