-
Notifications
You must be signed in to change notification settings - Fork 8
Promotion Work Group Meeting Minutes
Rengaraj edited this page Aug 6, 2019
·
12 revisions
- Conducting workshop in colleges
- We should send poster promotion mails to remaining contacts
- Poster Presentation blog article will be done by Rajkumar
- Poster for workshop promotion, Abhishek will find a volunteer to design posters
- Pyladies zulip form - Sharmila
- Merge mail ids of people who purchased tickets to inpycon-announce mailing list to avoid multiple mails
- Reaching the venue article needs to fixed - Rengaraj
- CFP for Devsprints, is open.
- Extended deadline for Posters, to 31 August.
- Community poster type will be added to the Poster CFP.
- Poster Promotion scheduled for Friday.
- Announcements for Workshops, will happpen on 1st August.
Attendees: Rengaraj, Sharmila, Aditi, Vijay Kumar, Abishek
- Usergroups
- Community Posters
- Tech. Posters
- Schools
- Atul PyKids
- College
- MIT
- CEG
- IITM
- IMSc
- CMI
- Ticket Purchased
- IITM Incubation Cell - Aditi
- CEO, Tamaswati
- Associate Sponsorship
- Sponsors
- GitHub Projects - Sharmila
- Last Year's CFP Proposals for Posters - Abishek Mishra
- Extending CFP Poster deadline till end of August
- Zulip Chat - Aditi
Attendees: Abishesk Mishra, Aditi, Rengaraj, Raj Kumar, Sharmila
- Zulip Chat
- Short write-up to the mailing list
- Poster Presentation
- Discussed what is a poster?
- Repackage - poster presentation - Raj Kumar
- Poster presentation looks too serious
- And it is also consider second grade
- People might not know how to represent it as a poster
- Poster Proposals From
- College Students
- School Students
- Proposals from PyCon India 2018
- Alternate Names
- Microtalks
- Talk Python
- Abishek wants just the name Poster presentation
- Rengaraj doesn't want to change the name
- Aditi thinks changing the name will be confusing
- Sharmila - Talk is just too overloaded
- Accomodation
- Chellamal Women's College
- Guru Nanak College
- Easwari Engg. College
- Low Cost Stay Options Blog Articl
- Reaching Chennai and the Venue
- Rengaraj is willing to helpful
Attendees: Abhishek, Aditi, Rajkumar, Rengaraj, Sharmila, Vijay Kumar
- Poster changes
- Black and White variant
- App for the conference
- Pre-conference engagement
- Zulip Chat - Aditi
- CFP - 10 day
- Meetups
- Rootconf
- Geeknight - Thoughtworks - Vijay
- Makers Tribe - Abishek
- Apache Kafka - Rengaraj
- International Promotional - Abishek
- APAC
- Australia
- London
Attendees: Rajkumar, Aditi, Abhishek Misra, Vijay Kumar
- OYO Rooms Discount Code
- Article for stay options in Chennai
- Poster CFP was discussed
- Update promotion spreadsheet with contact details
Attendees: Arunram, Rajkumar, Aditi, Sharmila, Abhishek Misra, Rengaraj, Vijaykumar
Rajkumar
- Created a presentation for promotion
- He will be sending a pull request so that we can make use of it
Vijay
- We have created a spread sheet to establish contacts across region
- The point is we will search for institution and groups in that particular region and add the contact details in the spread sheet
- Owner belongs to that Institution will post announcement to them
- We will have column to track the last sent announcement in order to avoid duplicate
- Vijay insisted to sent announcement in order (i.e we should not send work shop CFP open before sending conference CFP)
- Since ticket is going to open in June 3 we need to reach colleges to make more students particitpation
- We are planning to sell 600 tickets around chennai and 600 from other parts of India
Rajkumar
- He is conducting a python workshop at Government Engineering college Theni
- He is planing to create separate ppt for promoting the conference along with the workshop
- He is also reaching IIM and IIIT Trichy for promotion.
Sharmila
- Suggested to post a form in mailing list and ask for people to suggest speakers
Aditi and Pavithra
- They were suggesting to post frequent tweet on social media to reach more people.
- The idea is to post conference related update at least weekly basis.
Vijaykumar
- Suggested to 4 or 5 people divide the mailing list and take responsibility on posting on the mailing list and update the task, Since we are not posting actively on mailing list.
- Also he suggested to get help or Idea from people in InPyCon Mailing list.
Action Items:
- Github Issue will be created for posting of suggested speaker - Sharmila
- Github Issue will be created for Posting the reminder for various timelines of conference like, CFP close date, ticket opening date, Poster closing date etc - Aditi
- Github issue will be created for regular post on twitter
- We need to post all meetup groups about CFP workshop by before end of next week
- Events calendar update is in progress - Abhishek
- Dheeraj is actively posting meetup groups which has telegram and whats app group.
- Vijay will followup mailing list description update
- Rengaraj Will followup LinkedIn usergroup description update
- Dhanya Abirami suggested to send notification to Placement Cell once the ticket is open
- Vijay Asked dhany Abirami to submit a talk proposal
- Once the post on meetup group is done Vijay asked us to mark that in CFP workshop announcement issue.
-
We were discussing on following up the contacts got from paypal and pysangamam conference
-
Rajkumar contacted Government college Theni, for now they are busy in counselling activities.
-
He will also be visiting Coimbatore and follow up with kovaipy
-
All the college students are vacation
-
We will be promoting poster cfp among students.
- Following Companies should be reached by Rengaraj
- Fresh Works
- Pay Pal
- Comcast
- Cube Cinemas
- Bank of America
- Thought works
- Valeo
- Orange Scape.
- Following colleges should be reached by Rengaraj
- CEG
- Chennai Mathematical Institute
- PSG
- TCE
- Requesting to create events in following meetup groups
- BangPypers
- KovaiPy
- HydPY
- DelhiPy
-
Creating Events in Chennaipy Meetup Group
-
Creating a Event on Landing PAge of Chennaipy Website.
-
Collecting Global usergroup mailing list from Python mailman.org
-
Posting mail merge event notification to all mailing list
-
Adding calendar events on python.org by Abhishek - in progress
-
Changing mailing list description by Vijay - in progress
-
Changing LinkedIn usergroup description by Rengaraj - in progress
- Rajkumar went to NIT and spoke with 10 to 15 People about the conference. Also he is planning to visit Govt engineering College Theni to promote the event.
- Abhishek mishra will promote the event in a meetup group as a part of his talk session.
- Vijay planned to visit local user group meetups at paypal to get some contacts and promote the event as well.
- Some of the pending tasks we decide to complete
- adding conference to python events calendar
- LinkedIn group description update
- Mailing list description update
- All members introduced themselves
- Importance of promoting the event was discussed.
- Idea of advertising the event was discussed.
- Discussed on twitter tweet activeness e.g. How to post a new CFP tweet with duplicating the first one.
- Discussed about github issues with promotion label to work on
- We have planned to move the meeting to Thursday 9:00 to 9:30 PM since most people will be travelling on friday for weekends.
- We have asked everyone to come with ideas for promotions and put it in wiki to discuss