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ebibliography module

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Sharon Grant edited this page Jul 15, 2024 · 40 revisions

FAQ | Q&A | ISSUES/closed | LUTS | data cleanup | Workflows

What does an ebibliography record represent?

A record in the Bibliography module represents a single published (or publishable) resource. If it is not directly attached to any other module it should be related in some way to our collections via a project.

Current Subclass Status

Subclassed?: Yes post migration to v9 FMNH will use the Axiell standard module.

Tab Switching:

  • Column Name: BibRecordType
  • Lookup List: Publication Type
  • Tab switching: Yes

Record Types:

  • Article - usually has Journal as a Parent record.
  • Book - a single self contained publication
  • Chapter - use for Chapters that are a separate, independent article with different authors from the rest of the Book
  • Citation - usually the lowest level in the hierarchy of the records. Indicates the page(s) being referenced
  • Journal - a recurring publication containing one or more articles
  • Manuscript - unpublished written work
  • Other - any publication not covered in the other types (e.g. supplemental works, etc.)
  • Website - Page or pages published on the internet (see Library of Congress style guide.)

Record Structure:

  • Parent/Child -> Hierarchical: Bibliography records below the Book, Journal level should always have a “Published In” “Parent” attachment, this will them auto-generate data in the following fields: Summary string (all parent record information, Including Book (BooTitle), Journal (JouAbreviatedTitle), Dates (ArtPublicationDates, ChaPublicationDates) Volumes, Issues and Editions). In Citation type records: Authors ( CitAuthors_tab, CitRole_tab) and the complete summary string. In the Taxonomy record when a bibliography record is chosen as the Primary Citation and the field AutAuthorsSame = Yes, the CitAuthors_tab, CitRole_tab values autofill the appropriate Authors fields and roles on the Authors tab (AllAutTab).

Fields

Mandatory

Unique

Ditto Skip

Insert Deafults

Query Defaults

Software Dependencies

Resources -> Tools

Summary String(s)

Requests and updates to the summary string should be submitted as issues and tagged ebibliography. When approved they should be documented in structural changes.

Default

“[“+BibRecordType+”] ” + CitCitingText

NEW FIELD Citation Summary Automatic

= No

Record Type (BibRecordType)

= Journal

“[“+BibRecordType+”] ” + JouTitle

e.g.(11847) - [Journal] Mammalian Biology

= Article

“[“+BibRecordType+”] ” + (JouAuthors_tab (

if count (JouAuthors_tab) = 1 then [ NamCitedName]

else if count (JouAuthors_tab) = 2

then [ NamCitedName+ “, “ + NamCitedName] +

else if count (JouAuthors_tab) > 2

then [ NamCitedName+ “, “ + “et. al.“])) +

” “+ yyyy (JouPublicationDates) + “. “ + JouTitle + “. “ + BooVolume + “ (“ + ArtIssue + “): “ + Pages + “.”

e.g.(1214) - [Article] Pilsbry, Henry & Hubricht, Leslie. 1956. Beach drift Polygyridae from southern Texas. The Nautilus. 69 (3): 93-96.
e.g.(842) - [Article] Natarajan, R., et al. 1966. Chromosomes of eight species of Succineidae (Gastropoda, Stylommatophora) from the southern United States. Acta biol. hung. 17 (1): 105-120.

= Book

“[“+BibRecordType+”] ” +

(JouAuthors_tab (

if count (JouAuthors_tab) = 1 then [ NamCitedName]

else if count (JouAuthors_tab) = 2

then [ NamCitedName+ “, “ + NamCitedName] +

else if count (JouAuthors_tab) > 2

then [ NamCitedName+ “, “ + “et. al.“])) +

“. “ + JouTitle + “. “ + ArtPages + ”.”

e.g.(20079) - [Book] Horie, C. V. Materials for Conservation, Organic Consolidants, Adhesives and Coatings.

= Chapter

“[“+BibRecordType+”] ” +

(JouAuthors_tab (

if count (JouAuthors_tab) = 1 then [ NamCitedName]

else if count (JouAuthors_tab) = 2

then [ NamCitedName+ “, “ + NamCitedName] +

else if count (JouAuthors_tab) > 2

then [ NamCitedName+ “, “ + “et. al.“])) +

“. “ +JouTitle + “ in “ + (ParentRef (SummaryData - [BibRecordType])) + “. “ + ChaPages + “.”

e.g.(20122) - [Chapter] Buck, P. H. Section XII, Ornaments and personal adornment. in Arts and Crafts of Hawaii. 553-561.

= Citation

“[“+BibRecordType+”] ” +

(JouAuthors_tab (

if count (JouAuthors_tab) = 1 then [ NamCitedName]

else if count (JouAuthors_tab) = 2

then [ NamCitedName+ “, “ + NamCitedName] +

else if count (JouAuthors_tab) > 2

then [ NamCitedName+ “, “ + “et. al.“])) +

“. ” + yyyy (ParentRef.JouPublicationDates) + “. ” + ParentRef (ParentRef (JouTitle)) + “. ” + ParentRef (ArtVolume) + “: “ + CitPages +”, ”+ ArtFiguresPlates +”.”

e.g.(1426) - [Citation] Bieler, Rüdiger. 2004. Zoological Journal of the Linnean Society. 140: 312, 313, fig. 14, 23-25.

= Website

“[“+BibRecordType+”] ” +

(JouAuthors_tab (

if count (JouAuthors_tab) = 1 then [ NamCitedName]

else if count (JouAuthors_tab) = 2

then [ NamCitedName+ “, “ + NamCitedName] +

else if count (JouAuthors_tab) > 2

then [ NamCitedName+ “, “ + “et. al.“])) +

“. “ +JouTitle + “. “ +

if (WebIdentifier is not NULL) then + “ [URL]”

e.g.(11814) - [Web Site] Faber, Marien. Mollus.nl. [URL]

= Other

“[“+BibRecordType+”] ” +

(JouAuthors_tab (

if count (JouAuthors_tab) = 1 then [ NamCitedName]

else if count (JouAuthors_tab) = 2

then [ NamCitedName+ “, “ + NamCitedName] +

else if count (JouAuthors_tab) > 2

then [ NamCitedName+ “, “ + “et. al.“])) +

“. “ +JouTitle+”.”

e.g.(11822) - [Other] Robba, E. Supplement to No. 309:  Tailandia:  Holocene and Recent shallow soft-bottom mollusks fromt he northern Gulf of Thailand area:  Scaphopoda, Gastropoda, additions to Bivalvia.

= Manuscript

“[“+BibRecordType+ “] ” +

(JouAuthors_tab (

if count (JouAuthors_tab) = 1 then [ NamCitedName]

else if count (JouAuthors_tab) = 2

then [ NamCitedName+ “, “ + NamCitedName] +

else if count (JouAuthors_tab) > 2

then [ NamCitedName+ “, “ + “et. al.“])) +

” “ + yyyy (JouPublicationDates) + “. “ +JouTitle +”.”

e.g.(13837) - [Manuscript] Field, Henry. Human Remains from Kish, Iraq.

STRUCTURAL CHANGES - Rationale (Most recent first)

Reason(s) for Change Request [version ?]

Axiell in collaboration with EMu user SIG rework of FNMH/NMHN proposal for distribution as base client module. Includes automated connection to external sources.

Status

  • Version 8
  • Axiell - In Development
  • Axiell Clientwide customisation

Reason(s) for Change Request version 1

Essentially, we want Bibliography to be easier to use, so that users will be more willing and able to enter bibliographic data into EMu.

Status

  • Version 5.1
  • Axiell - Discussion Closed
  • Joint FMNH NMNH customisation proposal

Details

Both NMNH and FMNH have designed proposals to make the Bibliography module in EMu easier to use for both intake of data and export of data. This is a combination of both proposals that we think combine the best of both designs. The background on each proposal can be found here.

Based on user feedback and conversations with librarian colleagues, we are proposing a new structure for the Bibliography module, along with a way to transition to the new structure. The focus is on transforming the bibliography module into one that handles references in two ways:

  1. As pointers to existing external publications

And be able to handle works that are not yet published online but will be (i.e., a placeholder for publications in development.)

EMu is NOT the authority record of these works, but should be able to hold just enough data to allow users to find and attach to them in EMu, and then if necessary go to the full data elsewhere (not in EMu).

  1. Hold bibliographic references and citation data for unpublished works.

In these cases the institutional instance of EMu IS the authority record for the work, and needs to hold enough information to accurately describe it.

Field Museum EMu documentation repository 2021-

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