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Sharon Grant edited this page Jul 15, 2024 · 35 revisions

FAQs | Q&A | ISSUES | LUTS | data cleanup | Workflows

What does an emultimedia record represent?

A multimedia record is the place to link external files to EMu and add data about the files that make them searchable. These files can include things like images, videos, word docs, pdfs, etc. They do not include URLs or documents that are published and available through the bibliography module.

A Multimedia record is the combination of one asset (one master file, URL [for anything other than published documents, which belong in a Bibliography record], or file reference) and the metadata about that asset. Metadata describes the asset itself -- e.g., technical details about an image file and how it was created, not details about the subject depicted in the image. Information about a Multimedia record’s subject/s and context is reflected through its attachment to other modules (e.g., Catalogue, Taxonomy, Events, etc).

If a Multimedia record represents a digitized version of physical multimedia (e.g., photographic film, analog recordings), the Multimedia record should only describe the digital file. Details about the physical media belong in the Catalogue record for the physical object. See Library/Photo Archives Catalogue standards

What is the DAMS

  • Archive for digitized Museum media
  • Web-serving

Born Digital Museum Collections and the Multimedia Module Emultimedia is the home HUB module for collections which are born digital. Examples include the Photo Archives Department Collection. For these units of the museum ecatalogue has a secondary role and is where documentation of physical objects (film, specimen, artefact etc.) related to the media asset is done. Connection to the physical object is made on the multimedia tab of the catalogue record.

Current Sub class Status

Subclassed?: Yes

Tab Switching:

  • Column Name: MulDocumentType [hidden field]
  • Lookup List: (Is there a lookup list tied to the MulDocumentType field?)
  • Tab switching: Yes/No

Record Types:

File

  • A record for a file that occupies storage space (e.g., an image or audio file)

URL

Reference

  • A record for a directory (e.g., a filepath on networked storage)

Record Structure:

Flat, Network, or Hierarchical; Most Multimedia records have a flat structure -- e.g., a stand-alone image asset with no derivatives. Multimedia can have a network structure to associate assets and URL or storage-references -- e.g., a URL record for the published location of a multimedia asset can be associated with that asset’s Multimedia record. Multimedia records can have hierarchical (parent/child) structure for derivatives (e.g., A record for a full-resolution CT dataset is the parent of a derivative lower-resolution dataset.)

Fields

Mandatory Fields

  • MulTitle [Title]
  • MulDescription [Description]
  • DetMediaRightsRef [Rights]
  • Multimedia [Multimedia or Supplementary_tab]: At least one must not be null by 1 week from insert date (See decision under topic 6.)

Security Record Status

Unique Fields

  • ChaMd5Sum [Checksum]: (prevents upload of duplicate files as main multimedia)
  • AdmGUIDValue_tab; AdmGUIDIsPreferred_tab

Ditto Skip Fields

  • AdmGUIDValue_tab; AdmGUIDIsPreferred_tab

Insert Defaults

  • AdmGUIDValue_tab : [autogenerated]
  • AdmGUIDIsPreferred_tab : “Yes”
  • AdmGUIDType_tab : “UUID4”
  • ChaRepository_tab : “KE EMu Repository”
  • DetLanguage_tab : “English”

Query Defaults

  • NONE

Software Dependencies

Resources -> Tools

Summary Strings(s)

Default

MulOtherNumber_tab (delimit with “ | “ if multiple) + “ - “ + MulTitle + “. [“ + ChaImageWidth + “x” + ChaImageHeight + “]. “ + “(“ + MulMimeType + “/” +MulMimeFormat + “). “ + “[Supp]” if Supplementary_tab is not null

e.g. (irn 1441744) - CL-0020 | 158911 - 158911 stone bladelet, medial. [1600x1200]. (image/jpeg). [Supp]

Other(s)

NONE

Indicators and Icons

A warning indicator will display if a value in these fields indicates some type of restricted usage

  • Department (Security tab - SecDepartment_tab)
  • Record-level security (Security tab - top left)
  • Publish on Internet (Security tab - AdmPublishWebNoPassword)
  • Attached Rights (Details tab - DetMediaRightsRef)
    • if irn is not 46 [©-FMNH-CC-BY-NC] or 55/224/267 [Public Domain], show warning

STRUCTURAL CHANGES: Rationale

Reason(s) for Change Request [version 3]

Status

  • Version 9
  • Funded Aug 2023 - In Test [Testing Notes]
  • FMNH Specific customisation

Details

STRUCTURAL CHANGES: Rationale

Reason(s) for Change Request [version 2 & 3]

Status

  • Version 5.1
  • Funded - In Live
  • FMNH Specific customisation

Details

  • Consolidate feature set, functionality and links for all departments.
  • Addition of Audiovisual(previously Audubon) Core standard fields
  • Updated rights attachment field logic and read-through
  • Include tasks tab, reverse attached exhibitobjects table

Field Museum EMu documentation repository 2021-

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